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- Tasks: Support leadership with admin tasks and ensure smooth daily operations.
- Company: Join a fast-growing beauty brand with a friendly, supportive culture.
- Benefits: Enjoy hybrid work flexibility and career development opportunities.
- Why this job: Kickstart your career in admin while working with a dynamic team.
- Qualifications: Strong communication skills and attention to detail are essential.
- Other info: Gain exposure to e-commerce and develop valuable office support skills.
The predicted salary is between 24000 - 36000 £ per year.
We're looking for a Junior Secretary/PA to support our leadership and ensure smooth day-to-day operations. This role is ideal for someone organised, people-focused, and ready to build their career in admin and e-commerce support.
Responsibilities
- Administrative & PA Support: Prepare and edit documents, emails, and notes with strong grammar and formatting; Manage diaries, book meetings, and handle appointment scheduling; Support with inbox management and follow-ups; Maintain organised digital filing and shared folders.
- Customer & Order Support: Respond to customer enquiries via email/DM professionally; Track orders, update customers, and liaise with couriers; Maintain CRM and order tracking spreadsheets.
- Recruitment & Team Support: Help schedule interviews and send confirmations; Follow up on candidate documents and onboarding tasks; Welcome visitors and support team meeting preparation.
- General Office Tasks: Support with office supplies, packaging, deliveries, and couriers; Assist with preparing meeting rooms on office days; Help organise small team events and supplier visits.
About You
- Eager to develop in a PA / admin / office support role.
- Excellent written and verbal communication.
- Strong attention to detail and time management.
- Proactive, calm, and solutions-focused.
- Comfortable prioritising tasks and working efficiently.
- Confident using Microsoft Office (Word, Excel, Outlook).
- Happy to learn CRM tools and e-commerce platforms.
Why Join Us
- Friendly, supportive work environment.
- Hybrid flexibility (office + home).
- Exposure to a fast-growing beauty brand.
- Career development and training provided.
Office Manager / PA - Hybrid employer: Hairby Zindzi
Contact Detail:
Hairby Zindzi Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / PA - Hybrid
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those already working in admin or e-commerce. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and think about how your skills align with their needs. Practise common interview questions and prepare some of your own to show you're genuinely interested.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed tasks or projects efficiently. This will highlight your attention to detail and time management, which are key for an Office Manager/PA role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining our team and ready to dive into the world of admin and e-commerce support.
We think you need these skills to ace Office Manager / PA - Hybrid
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational abilities in your application. We want to see how you can manage diaries, book meetings, and keep everything running smoothly. Use examples from your past experiences to demonstrate this!
Nail the Communication Game: Since you'll be responding to customer enquiries and liaising with team members, it's crucial to showcase your written communication skills. Keep your application clear, concise, and free of errors – we love strong grammar and formatting!
Be Proactive and Solutions-Focused: We’re looking for someone who can think on their feet. In your application, share instances where you've tackled challenges head-on or improved processes. This will show us that you're ready to take initiative in our fast-paced environment.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get to know you better. Plus, it shows you’re keen on joining our friendly team!
How to prepare for a job interview at Hairby Zindzi
✨Show Off Your Organisational Skills
As an Office Manager/PA, being organised is key. Prepare examples of how you've managed multiple tasks or projects in the past. Bring a planner or digital tool to the interview to demonstrate your organisational methods.
✨Communicate Clearly and Confidently
Strong written and verbal communication is essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few responses to common interview questions to showcase your communication skills.
✨Demonstrate Your Proactivity
Employers love candidates who take initiative. Think of instances where you identified a problem and took steps to solve it without being asked. Share these examples during your interview to highlight your proactive nature.
✨Familiarise Yourself with Relevant Tools
Since the job mentions Microsoft Office and CRM tools, brush up on your skills with these applications. If you have experience with specific e-commerce platforms, be ready to discuss how you've used them effectively in previous roles.