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For Companies At a Glance
- Tasks: Keep our London office running smoothly and support the leadership team.
- Company: Join a vibrant company that values organisation and teamwork.
- Benefits: Competitive salary, friendly workplace, and opportunities for growth.
- Why this job: Be the heartbeat of the office and help create a positive environment.
- Qualifications: Experience in office management or admin roles, with strong organisational skills.
- Other info: Dynamic role with opportunities to plan fun events and collaborate across teams.
The predicted salary is between 28800 - 43200 £ per year.
You’ll help keep our London office running smoothly every day. You’ll support our leadership team, make sure everything is organised, and help build a friendly, positive workplace. This job mixes office management, assistant duties, and team coordination — a bit of everything that keeps a company moving.
Key Responsibilities
- Office Management
- Make sure the office stays tidy, welcoming, and professional.
- Be the main contact for the building team, suppliers, and deliveries.
- Handle things like meeting room bookings, supplies, and safety checks.
- Help new team members get set up and feel at home.
- Executive Support
- Organise busy calendars and set up meetings.
- Book orders, hotels, and deliveries.
- Prepare meeting notes, record minutes, and make sure action points get done.
- Keep private information safe and confidential.
- Team Operations & Events
- Help plan fun team days, client events, and company get-togethers.
- Handle event budgets, bookings, and supplier communication.
- Support company updates and projects that bring the team closer together.
- Jump in on cross-team projects when needed.
About You
- Super organised, reliable, and pay close attention to detail.
- You see problems early and like to fix them fast.
- Calm and focused even when things get busy.
- Great at talking to people at all levels of the company.
- Comfortable using tools like Google Workspace, Slack, Notion, and Zoom.
- You’ve worked in an office, admin, or operations role before — ideally somewhere fast-paced or tech-focused.
Office Manager / PA in London employer: Hairby Zindzi
Contact Detail:
Hairby Zindzi Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / PA in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Manager/PA role, and who knows? They might just have the perfect opportunity for you.
✨Tip Number 2
Prepare for interviews by researching the company culture. Since we value a friendly and positive workplace, think about how you can showcase your organisational skills and team spirit during the chat.
✨Tip Number 3
Practice common interview questions related to office management and executive support. We want to see how you handle busy schedules and keep things running smoothly, so be ready to share your experiences!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Office Manager / PA in London
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your knack for keeping things organised. We want to see how you manage tasks and keep everything running smoothly, just like you would in our office!
Be Personable: Since this role involves a lot of interaction with different people, make sure to showcase your communication skills. Let us know how you build relationships and create a friendly atmosphere in the workplace.
Tailor Your Experience: When detailing your previous roles, focus on experiences that relate to office management and executive support. We love seeing how your past work aligns with what we do at StudySmarter!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get the ball rolling on your journey with StudySmarter.
How to prepare for a job interview at Hairby Zindzi
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your past experiences align with them. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
As an Office Manager/PA, being organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Bring a planner or digital tool to demonstrate your organisational methods, and be ready to discuss how you prioritise tasks when things get busy.
✨Be Personable and Approachable
This role involves interacting with various team members and external contacts. Practice your communication skills and be ready to showcase your ability to build relationships. A friendly attitude can go a long way, so don’t forget to smile and engage with your interviewers!
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing a last-minute meeting change or resolving a conflict between team members. Think through potential scenarios beforehand and prepare your responses to demonstrate your problem-solving skills and calmness under pressure.
