At a Glance
- Tasks: Support Senior Directors and VPs with travel, meetings, and event planning.
- Company: Join HAIL Partners, a dynamic tech firm in London, driving innovation.
- Benefits: Enjoy hybrid work flexibility, competitive salary, and bonus opportunities.
- Other info: This is an entry-level full-time role with exciting growth potential.
- Why this job: Be part of a high-performing team and enhance your organisational skills.
- Qualifications: 2+ years of admin experience; strong communication and problem-solving skills required.
The predicted salary is between 28800 - 43200 £ per year.
HAIL is partnering with a European growth equity firm on the search for a Receptionist / Team Assistant to join their London office. This is a varied, fast-paced role with a roughly 60–70% team assistant / 30–40% reception split, plus EA cover during holiday and absence periods.
Responsibilities:
- Front-of-house: greeting clients, managing calls, the info inbox, and meeting room logistics
- Office management: keeping the space immaculate, liaising with building management and external suppliers, and managing inventory
- Team support: maintaining team information, arranging gifts, organising the weekly team lunch and external catering
- Diary management for two senior associates
- EA cover during holidays and absences
- Supporting the Events Manager with internal and external events (approx. 3 trips per year, 1–4 days each)
Role Requirements:
- 1–2 years' experience in a similar reception, office assistant, or team support role
- Warm, confident, and professional manner
- Strong MS Office skills (Word, Excel, Outlook, PowerPoint), plus Teams and Zoom
- Exceptional organisation and attention to detail
- Discreet and trustworthy with confidential information
- Comfortable stepping up to EA-level work when covering
Culture/Benefits:
The firm is known for having a genuinely exceptional culture. The team is friendly, kind, hardworking and really looks after its people. The office itself is beautiful, and the company goes above and beyond when it comes to perks - annual company trips to abroad destinations, annual ski trip, alongside benefits including:
- 25 days holiday
- Discretionary Bonus
- Luxury Gym Membership
- Private Health Insurance
- Competitive Pension
Team Assistant in London employer: HAIL Partners
HAIL Partners is an exceptional employer, offering a dynamic work environment in the heart of London where innovation thrives. As a Team Assistant, you will benefit from hybrid working flexibility, competitive compensation, and opportunities for professional growth while supporting a high-performing team in a global tech firm. The collaborative culture fosters creativity and encourages employees to develop their skills, making it a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant in London
✨Tip Number 1
Familiarise yourself with the tech industry and the specific company culture of the global tech firm you're applying to. Understanding their values and mission can help you tailor your approach during interviews.
✨Tip Number 2
Network with current or former employees of the company on platforms like LinkedIn. They can provide valuable insights into the role and the team dynamics, which can be beneficial for your application.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Be ready to share specific examples that demonstrate your ability to handle tight deadlines and complex schedules.
✨Tip Number 4
Showcase your problem-solving skills by thinking of scenarios where you've successfully resolved issues in a fast-paced environment. This will highlight your adaptability and readiness for the challenges of the Team Assistant role.
We think you need these skills to ace Team Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience, especially in administrative roles. Emphasise skills like communication, organisation, and problem-solving that align with the responsibilities of a Team Assistant.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage multiple tasks and support senior staff effectively.
Highlight Relevant Skills:In your application, clearly outline your skills in managing travel arrangements, coordinating meetings, and handling internal communications. Use examples to illustrate how you've successfully performed these tasks in previous roles.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Team Assistant position.
How to prepare for a job interview at HAIL Partners
✨Showcase Your Communication Skills
As a Team Assistant, excellent oral and written communication skills are crucial. Be prepared to demonstrate your ability to communicate clearly and effectively during the interview. You might want to share examples of how you've successfully managed communications in previous roles.
✨Highlight Your Organisational Abilities
This role requires exceptional organisational skills. Discuss specific instances where you successfully managed multiple tasks or projects simultaneously. Use concrete examples to illustrate how you prioritised tasks and met tight deadlines.
✨Demonstrate Flexibility and Problem-Solving Skills
The ability to adapt and solve problems is key in a fast-paced environment. Prepare to discuss challenges you've faced in previous positions and how you overcame them. This will show your potential employer that you can handle unexpected situations with ease.
✨Research the Company Culture
Understanding the company culture of the tech firm you're applying to can give you an edge. Familiarise yourself with their values and mission. During the interview, express how your personal values align with theirs, which can help you stand out as a candidate.
