Office Manager

This range is provided by HAIL Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

HAIL Partners are partnering with a boutique Private Equity firm seeking a French-speaking Office Manager and Executive Assistant Manager to join their London office. This role is responsible for overseeing day-to-day office operations, managing facilities, and leading a team of EAs.

Key Responsibilities

• Leadership of the Executive Assistant team: oversee and develop the EA function, ensuring exceptional diary management, coordination of Board and Investment Committee schedules, travel arrangements, expense processing etc.
• Reception management: supervise the Reception team to uphold a polished front-of-house experience, including client greetings, switchboard management, meeting room preparation, courier/post handling, and maintaining stationery and kitchen supplies.
• Facilities oversight: manage the Facilities Manager across all aspects of building operations—maintenance planning, access control, fire safety procedures, contractor and cleaning/security management, and office fit‑out projects.
• Team operations: approve holidays, balance workloads, provide cover planning, and arrange temporary support where necessary.

Seniority Level

Mid‑Senior level

Employment Type

Full-time

Job Function

Administrative

Industries

Venture Capital and Private Equity Principals

Location

London, England, United Kingdom

Language Requirement

Fluent French speaking

Hybrid Work Setup

This role is offering a hybrid set up.

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