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- Tasks: Lead office operations, manage a team, and ensure a smooth front-of-house experience.
- Company: Boutique Private Equity firm in London with a dynamic work culture.
- Benefits: Hybrid working model, competitive salary, and opportunities for professional growth.
- Why this job: Join a vibrant team and make a real impact in a fast-paced environment.
- Qualifications: Fluent in French with strong leadership and organisational skills.
- Other info: Exciting opportunity to oversee diverse office functions and develop your career.
The predicted salary is between 36000 - 60000 £ per year.
HAIL Partners are partnering with a boutique Private Equity firm seeking a French-speaking Office Manager and Executive Assistant Manager to join their London office. This role is responsible for overseeing day-to-day office operations, managing facilities, and leading a team of EAs.
Key responsibilities include:
- Leadership of the Executive Assistant team: Oversee and develop the EA function, ensuring exceptional diary management, coordination of Board and Investment Committee schedules, travel arrangements, expense processing etc.
- Reception management: Supervise the Reception team to uphold a polished front-of-house experience, including client greetings, switchboard management, meeting room preparation, courier/post handling, and maintaining stationery and kitchen supplies.
- Facilities oversight: Manage the Facilities Manager across all aspects of building operations—maintenance planning, access control, fire safety procedures, contractor and cleaning/security management, and office fit-out projects.
- Team operations: Approve holidays, balance workloads, provide cover planning, and arrange temporary support where necessary.
This role is offering a hybrid set up. This role is looking for someone fluent in French.
Office Manager in London employer: HAIL Partners
Contact Detail:
HAIL Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how your experience aligns with their needs, especially in managing teams and overseeing operations. We want to see that you’re not just a fit on paper but also in spirit!
✨Tip Number 3
Practice your French! Since this role requires fluency, brush up on your language skills. Consider doing mock interviews in French to boost your confidence and show off your bilingual abilities when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your leadership experience, especially in managing teams and overseeing operations, as this is key for us.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our boutique Private Equity firm. Don’t forget to mention your French-speaking skills and how they’ll benefit our team.
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed office operations or led a team. We want to see your ability to juggle multiple tasks while keeping everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at HAIL Partners
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager position and its responsibilities. Familiarise yourself with the key tasks like overseeing the EA team and managing facilities. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Leadership Skills
Since this role involves leading a team of Executive Assistants, be prepared to discuss your leadership style and experiences. Think of specific examples where you've successfully managed a team or improved processes. This will highlight your capability to oversee the EA function effectively.
✨Brush Up on Your French
As fluency in French is a requirement, practice speaking and understanding the language before the interview. You might be asked to converse in French, so being comfortable with it will give you an edge. Consider preparing some key phrases related to office management to impress your interviewers.
✨Prepare Questions About Company Culture
Research HAIL Partners and their work environment. Prepare thoughtful questions about their company culture and how they support their teams. This shows that you’re not just looking for any job, but that you’re specifically interested in contributing to their unique workplace.
