At a Glance
- Tasks: Support a Director and two Principals with travel, scheduling, and investor relations.
- Company: Prestigious global investment firm with a high-pressure environment.
- Benefits: Competitive salary, bonus, and comprehensive benefits package.
- Other info: Fully office-based role with opportunities for professional growth.
- Why this job: Join a dynamic team and make a real impact in the private equity sector.
- Qualifications: 5+ years' experience in Private Equity or similar, with strong organisational skills.
The predicted salary is between 36000 - 60000 £ per year.
HAIL Partners is working with a leading investment management firm who are seeking a Team Executive Assistant to support a busy Business Development team. This is a role for someone who thrives on anticipating needs, staying three steps ahead, and bringing calm, unflappable order to a high-performance environment.
Role Responsibilities:
- Acting as the day-to-day point of support for the team, keeping everything running smoothly behind the scenes
- Managing complex, ever-shifting calendars and coordinating meetings across multiple time zones
- Owning domestic and international travel end-to-end — itineraries, logistics, and expense processing
- Tracking action items and deadlines, and keeping the team organised and on schedule
- Supporting team and external events
- Taking on ad hoc projects and administrative tasks with accuracy and a quick turnaround
Role Requirements:
- 3+ years as an Executive Assistant, Team Assistant, or in a similar role supporting several senior professionals
- Experience within financial services
- First-class organisational, time-management, and prioritisation skills
- Excellent written and verbal communication
- A high degree of professionalism, discretion, and confidentiality
- Strong Microsoft Office skills, particularly Outlook
- The composure to stay calm under pressure and pivot quickly when priorities shift
- Sharp attention to detail and a genuine no-task-too-small mindset
This role is fully office based, and offers a competitive compensation package.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the investment and private equity sectors. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for those interviews by researching the firm and its culture. Understand their values and how you can contribute as an EA. Tailor your responses to show that you’re not just any candidate, but the perfect fit for their team.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex schedules or handled last-minute changes in previous roles. This will demonstrate your ability to thrive in a high-pressure environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in Private Equity and Investor Relations. We want to see how your skills align with the role, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this Executive Assistant role. We love seeing enthusiasm and a clear understanding of what the job entails.
Showcase Your Organisational Skills:Since the role involves managing intricate itineraries and supporting senior stakeholders, make sure to highlight your organisational prowess. Share examples of how you've successfully managed complex tasks in high-pressure environments.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at HAIL Partners
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a Private Equity environment. Familiarise yourself with the specific duties mentioned in the job description, like managing intricate travel itineraries and supporting senior stakeholders. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Problem-Solving Skills
In a high-pressure environment, being proactive and solutions-driven is key. Prepare examples from your past experience where you've successfully anticipated needs or solved problems before they escalated. This will highlight your ability to thrive under pressure and your readiness to support the Director and Principals effectively.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll be privy to sensitive information. Be ready to discuss how you've handled confidential matters in previous roles. Emphasising your calm and discreet nature will reassure the interviewers that you can maintain professionalism in all situations.
✨Prepare for Investor Relations Questions
Since this role involves 20% Investor Relations support, brush up on relevant topics and trends in the investment sector. Be prepared to discuss how your experience aligns with this aspect of the role, and think about how you can contribute to building strong relationships with investors.
