At a Glance
- Tasks: Support a Director and two Principals with travel, scheduling, and investor relations.
- Company: Prestigious global investment firm with a high-pressure environment.
- Benefits: Competitive salary, bonus, and comprehensive benefits package.
- Other info: Fully office-based role with opportunities for professional growth.
- Why this job: Join a dynamic team and make a real impact in the private equity sector.
- Qualifications: 5+ years' experience in Private Equity or similar, with strong organisational skills.
The predicted salary is between 36000 - 60000 £ per year.
HAIL is partnering with a leading Private Equity firm who are seeking a highly accomplished Executive Assistant to provide first-class support. This role requires a polished, proactive, and resourceful individual who thrives in a fast-paced, high-pressure environment and understands the unique demands of financial services at the highest level.
You will a busy Deal team and work closely together to ensure seamless support and a positive working environment.
Key Responsibilities
- Executive Support: Provide seamless, high-level support to the Partner and their team.
- Diary Management: Coordinate complex, ever-changing diaries across global time zones with absolute accuracy.
- Travel Management: Organise multi-leg international travel itineraries, including flights, transfers, accommodation, and visas.
- Meeting Coordination: Schedule and prepare for board meetings, client presentations, and internal strategy sessions, ensuring all materials are accurate and distributed in advance.
- Expense & Financial Administration: Prepare and process expenses, invoices, and corporate card reconciliations with accuracy and timeliness.
- Deal knowledge: Engaging with the team to develop a clear understanding of live deals the team are working on.
Candidate Profile
The successful candidate will bring:
- Proven EA experience gained within private equity, investment management, or a similar financial services, fast-paced environment.
- Exceptional organisational skills, with the ability to prioritise under pressure and manage conflicting demands seamlessly.
- Strong business acumen, able to understand the context of projects and anticipate needs without direction.
- Excellent communication skills, both written and verbal, with the ability to engage credibly with senior stakeholders.
- High attention to detail and a track record of delivering to exacting standards.
- Cultural agility, comfortable working across different geographies and time zones.
- Tech proficiency, with strong MS Office skills (Outlook, Excel, Word, PowerPoint) and experience with business systems such as Concur, Workday, or similar.
What We're Looking For
This is not a standard EA role. We are looking for someone who:
- Operates with integrity and rigour at all times.
- Thrives in a fast-paced, high-performance environment.
- Has a solutions-focused mindset, taking ownership and delivering results with precision.
- Enjoys being part of a collaborative, world-class team while maintaining a high level of autonomy.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the investment and private equity sectors. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for those interviews by researching the firm and its culture. Understand their values and how you can contribute as an EA. Tailor your responses to show that you’re not just any candidate, but the perfect fit for their team.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex schedules or handled last-minute changes in previous roles. This will demonstrate your ability to thrive in a high-pressure environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in Private Equity and Investor Relations. We want to see how your skills align with the role, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this Executive Assistant role. We love seeing enthusiasm and a clear understanding of what the job entails.
Showcase Your Organisational Skills:Since the role involves managing intricate itineraries and supporting senior stakeholders, make sure to highlight your organisational prowess. Share examples of how you've successfully managed complex tasks in high-pressure environments.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at HAIL Partners
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a Private Equity environment. Familiarise yourself with the specific duties mentioned in the job description, like managing intricate travel itineraries and supporting senior stakeholders. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Problem-Solving Skills
In a high-pressure environment, being proactive and solutions-driven is key. Prepare examples from your past experience where you've successfully anticipated needs or solved problems before they escalated. This will highlight your ability to thrive under pressure and your readiness to support the Director and Principals effectively.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll be privy to sensitive information. Be ready to discuss how you've handled confidential matters in previous roles. Emphasising your calm and discreet nature will reassure the interviewers that you can maintain professionalism in all situations.
✨Prepare for Investor Relations Questions
Since this role involves 20% Investor Relations support, brush up on relevant topics and trends in the investment sector. Be prepared to discuss how your experience aligns with this aspect of the role, and think about how you can contribute to building strong relationships with investors.
