Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support a dynamic team and ensure smooth office operations in a fast-paced investment firm.
- Company: Join a high-performing investment firm with an inclusive and collaborative culture.
- Benefits: Competitive salary, professional development, and a vibrant office environment.
- Why this job: Be the go-to person in a role that makes a real impact on the team's success.
- Qualifications: 3-5 years of experience in a similar role, strong organisational skills, and a proactive mindset.
- Other info: Opportunity to work in a supportive team and grow your career in finance.
The predicted salary is between 30000 - 42000 £ per year.
HAIL Partners are working with a high-performing, growing investment firm to hire a Team & Office Assistant for their London office. This is a varied and highly visible role, ideal for someone who enjoys being at the heart of an office while also supporting investment professionals in a fast-paced environment. The firm prides itself on creating an inclusive, collaborative culture and is looking for someone who takes pride in their work, thrives on responsibility, and enjoys being a dependable go-to within the business.
Role Responsibilities:
- Coordinating domestic and international business travel
- Preparing and submitting expense reports accurately and on time
- Organising internal and external meetings, including catering, dial-ins, video conferencing and materials
- Providing cover and support to other members of the admin team as required
- Supporting ad hoc projects
- Ensuring the office runs smoothly and maintains a professional, polished environment
- Managing vendors and suppliers and overseeing service standards
- Invoice processing and budget tracking
- Coordinating routine maintenance and liaising with building management
- Reception cover, meeting room management and welcoming visitors
- Overseeing office supplies and equipment
- Coordinating office events and social initiatives
- Supporting wider administrative projects as needed
Role Requirements:
- Background in financial services or a similarly fast-paced, professional environment preferred
- 3-5 years’ experience supporting investment professionals and/or office management
- Highly organised with strong attention to detail
- Confident communicator with strong interpersonal skills
- Proactive, flexible and solutions-focused
- Strong problem-solving skills with the ability to anticipate needs and improve processes
- Comfortable using Outlook, Word, Excel and PowerPoint
- A collaborative team player with a positive, adaptable approach
Team Assistant in City of London employer: HAIL Partners
Contact Detail:
HAIL Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for a Team Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this firm prides itself on inclusivity and collaboration, think about how your experiences align with these values and be ready to share examples that showcase your adaptability and team spirit.
✨Tip Number 3
Show off your organisational skills! During interviews, highlight specific instances where you've successfully managed multiple tasks or projects. This will demonstrate your ability to thrive in a fast-paced environment, just like the one at this investment firm.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Team Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Team Assistant role. Highlight your organisational skills and any experience in a fast-paced environment, as these are key for us.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our inclusive and collaborative culture. Don’t forget to mention your pride in your work!
Be Specific About Your Experience: When detailing your past roles, be specific about your responsibilities and achievements. If you've coordinated travel or managed office supplies, let us know how you excelled in those tasks!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at HAIL Partners
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Team Assistant role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like coordinating travel and managing office supplies. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a Team Assistant, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Bring up how you’ve handled scheduling conflicts or maintained a smooth office environment, as this will highlight your ability to thrive in a fast-paced setting.
✨Communicate Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. During the interview, be sure to engage with your interviewers by asking questions about their team dynamics and how they collaborate. This shows that you’re not just a good fit for the role but also for the company culture.
✨Be Proactive and Solutions-Focused
Demonstrate your proactive nature by discussing instances where you anticipated needs or improved processes in your previous roles. Share specific examples of how you’ve tackled challenges head-on, whether it was streamlining office operations or enhancing team communication. This will illustrate your problem-solving skills and adaptability.