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- Tasks: Lead office operations, manage a team, and ensure smooth daily activities.
- Company: Boutique Private Equity firm in London with a dynamic work culture.
- Benefits: Hybrid working model, competitive salary, and opportunities for professional growth.
- Why this job: Join a vibrant team and make a real impact in a fast-paced environment.
- Qualifications: Fluent in French with strong leadership and organisational skills.
- Other info: Exciting opportunity to develop your career in a supportive setting.
The predicted salary is between 36000 - 60000 £ per year.
HAIL Partners are partnering with a boutique Private Equity firm seeking a French-speaking Office Manager and Executive Assistant Manager to join their London office. This role is responsible for overseeing day-to-day office operations, managing facilities, and leading a team of EAs.
Key responsibilities include:
- Leadership of the Executive Assistant team: Oversee and develop the EA function, ensuring exceptional diary management, coordination of Board and Investment Committee schedules, travel arrangements, expense processing etc.
- Reception management: Supervise the Reception team to uphold a polished front-of-house experience, including client greetings, switchboard management, meeting room preparation, courier/post handling, and maintaining stationery and kitchen supplies.
- Facilities oversight: Manage the Facilities Manager across all aspects of building operations—maintenance planning, access control, fire safety procedures, contractor and cleaning/security management, and office fit-out projects.
- Team operations: Approve holidays, balance workloads, provide cover planning, and arrange temporary support where necessary.
This role is offering a hybrid set up. This role is looking for someone fluent in French.
Office Manager in City of London employer: HAIL Partners
Contact Detail:
HAIL Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at the firm you're eyeing. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Tailor your responses to show how you align with their mission. We want to see that you’re not just a fit on paper but also a great match for their team!
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Manager in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your experience in managing teams, overseeing operations, and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your French-speaking skills and how they’ll benefit our London office. Let us know what excites you about working with us!
Showcase Your Leadership Skills: Since this role involves leading a team of EAs, make sure to highlight your leadership experience. Share examples of how you've successfully managed teams or projects in the past. We love seeing how you’ve made an impact!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at HAIL Partners
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager position and its responsibilities. Familiarise yourself with the key tasks like overseeing the EA team and managing facilities. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Leadership Skills
Since this role involves leading a team of Executive Assistants, be prepared to discuss your leadership style and experiences. Think of specific examples where you've successfully managed a team or improved processes. This will highlight your capability to oversee and develop the EA function effectively.
✨Brush Up on Your French
As fluency in French is a requirement, practice speaking and understanding the language before your interview. You might be asked to converse in French, so being comfortable with it will give you an edge. Plus, it shows your commitment to the role and the company’s needs.
✨Prepare Questions About Company Culture
During the interview, ask questions about the company culture and how the office operates. This not only shows your interest but also helps you gauge if it's the right fit for you. Inquire about their approach to team dynamics and how they support their staff in a hybrid work environment.
