At a Glance
- Tasks: Lead the efficient operation of a food bank warehouse and manage logistics.
- Company: Hackney Foodbank, dedicated to creating a hunger-free community.
- Benefits: Make a real difference while gaining valuable management experience.
- Other info: Opportunity to work with volunteers and develop community partnerships.
- Why this job: Join a mission-driven team and help combat food insecurity in Hackney.
- Qualifications: Experience in warehouse management and strong leadership skills required.
Role Overview: The Warehouse & Procurement Manager is responsible for leading the safe, efficient and compliant operation of Hackney Foodbank’s warehouse and logistics functions. The role oversees stock management, procurement, facilities, vehicle operations, staff and volunteer coordination, and operational planning to ensure uninterrupted food distribution across Hackney. As a senior leader within Hackney Foodbank, the postholder will contribute to organisational planning, continuous improvement, and the development of systems and partnerships that support the charity’s mission to create a hunger-free Hackney.
Key Responsibilities:
- Responsibility for the successful day-to-day management of the food bank warehouse.
- Line management of two warehouse staff, janitorial, and food distribution drivers.
- Collaborating with Volunteer Manager to ensure the warehouse always has sufficient volunteers, including volunteer drivers.
- Leading and developing warehouse staff and volunteers through regular supervision, training and performance management.
- Setting and managing the food budget and reporting to the Head of Finance and CEO as required.
- Responsibility for purchasing, distributing, storing, sorting, and managing the food at Hackney Foodbank which align with demand trends and donation levels.
- Responsible for Health and Safety in the warehouse and attending Health and Safety Committee meetings.
- Ensuring compliance with food hygiene, food safety, manual handling and health & safety regulations.
- Maintaining warehouse risk assessments, safety procedures and compliance records.
- Leading on supplier relationships and negotiating value for money across food and operational purchasing.
- Collaborating with the Head of Fundraising to develop innovative and achievable corporate volunteer opportunities.
- Keeping records of all food movements in and out of the warehouse, using the Trussell Trust DCS system.
- Ensuring all food bank vehicles are maintained, roadworthy, insured and compliant.
- Overseeing warehouse facilities management including maintenance coordination, contractor management, security and compliance checks.
- Collaborating with volunteers, staff, and other personnel using operational data to improve efficiency, reduce waste and support strategic planning.
- Working with a range of partners to source and distribute food, and other household goods.
- Responsibility for submitting quarterly Board reports for the Trustees and weekly/monthly reports for the CEO and other interested personnel.
- Working with the wider Trussell Trust community to share best practice in warehouse management.
- Collaborating with other team members to ensure the aims of the Hackney Foodbank are achieved.
Person Specification - Essential:
- Minimum of three years’ experience of warehouse management, including purchase and storage of food.
- Previous experience of working in a not-for-profit organisation, including recruiting, managing, and retaining volunteers.
- Substantial previous experience of budget setting and budget management.
- Excellent report writing and data reporting skills.
- Strong organisational and prioritisation skills.
- Excellent team working skills, with ability to work across teams to get results and problem solve under pressure.
- Outstanding interpersonal skills, including the ability to create a continuous improvement environment and promote information-sharing across the organisation.
- Ability to contribute towards the strategic aims of the food bank.
- Proactive solution-based mindset to resolve a variety of challenges.
- Excellent IT skills including Microsoft Office 365 and other IT packages (with training).
- Ability to work flexibly, to meet the demands of the service, including evenings and weekends.
- Full clean UK driving license and confidence of driving transit style vans (5 years).
Person Specification - Desirable:
- Experience of logistics.
- Health and Safety qualification.
- Experience driving larger Luton style van.
Additional Information:
- This role involves working with vulnerable individuals and requires an enhanced DBS check.
- Interviews will be held on Thursday 18th June.
Warehouse & Procurement Manager employer: HACKNEY FOODBANK
Hackney Foodbank is an exceptional employer that prioritises community impact and employee development. With a strong focus on collaboration and continuous improvement, staff and volunteers are empowered to make a meaningful difference in the fight against hunger in Hackney. The supportive work culture fosters growth opportunities, ensuring that every team member can contribute to the charity's mission while enjoying a fulfilling and rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land Warehouse & Procurement Manager
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to Hackney Foodbank. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching Hackney Foodbank’s mission and values. Show us how your experience aligns with their goals, especially in warehouse management and volunteer coordination.
✨Tip Number 3
Practice common interview questions related to logistics and team management. We want to see how you handle challenges and lead a team, so be ready to share specific examples from your past.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Hackney Foodbank team.
We think you need these skills to ace Warehouse & Procurement Manager
Some tips for your application 🫡
Read the Job Description Thoroughly:Before you start your application, make sure you’ve read the job description carefully. It’s packed with important details about what we’re looking for in a Warehouse & Procurement Manager, so understanding it will help you tailor your application to match our needs.
Showcase Your Relevant Experience:When writing your application, highlight your experience in warehouse management and procurement. We want to see how your background aligns with our mission at Hackney Foodbank, so don’t hold back on sharing specific examples of your past achievements!
Be Clear and Concise:Keep your application clear and to the point. Use straightforward language and avoid jargon where possible. We appreciate a well-structured application that makes it easy for us to see your qualifications and enthusiasm for the role.
Apply Through Our Website:Make sure to submit your application through our website. This helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at HACKNEY FOODBANK
✨Know Your Stuff
Make sure you brush up on your knowledge of warehouse management and procurement processes. Familiarise yourself with the specific challenges faced by food banks, especially in terms of stock management and compliance with health and safety regulations.
✨Showcase Your Leadership Skills
As a senior leader, you'll need to demonstrate your ability to manage and motivate a team. Prepare examples of how you've successfully led teams in the past, particularly in a volunteer setting, and be ready to discuss your approach to training and performance management.
✨Be Data Savvy
Since the role involves reporting and data management, be prepared to discuss your experience with budget setting and data reporting. Bring examples of reports you've written or data you've analysed to show your analytical skills and attention to detail.
✨Collaborate and Communicate
This position requires working with various stakeholders, so highlight your interpersonal skills. Think of instances where you've successfully collaborated with others, whether it's with volunteers, staff, or external partners, and be ready to share those stories.
