Executive Assistant - Marketing

hackajob is collaborating with Wise to connect them with exceptional professionals for this role.

Company Description

Wise is a global technology company, building the best way to move and manage the world’s money. Min fees. Max ease. Full speed. Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money. As part of our team, you will be helping us create an entirely new network for the world's money. For everyone, everywhere.

Job Description

More about our mission and what we offer. We’re looking for an Executive Assistant to support our Chief Marketing Officer (CMO) and Global Head of Communications. This role will be based out of our London office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations. You will also provide ad‑hoc support to the broader leadership team and assist in coordinating key marketing and global communications team activities. As a member of the BOSS (Business Operations and Support Services) team, you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward.

Executive Partnership & Strategic Support

• Calendar & Inbox Management: manage complex diaries across multiple time zones; proactively manage inboxes and prepare forward‑looking calendars to ensure executive time is utilized for maximum impact.
• Meeting Readiness: facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre‑reads are distributed well in advance.
• Outcome Tracking: capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.
• Priority Tracking: proactively identify stakeholder deliverables and oversee workstreams, strategically protecting calendar space for high‑priority strategic work.

Operational & Logistics Excellence

• Travel & Ground Logistics: plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.
• Financial Administration: process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.
• Process Improvement: identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.
• Workday & Approvals: manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion.

Event Leadership & Culture

• Event Orchestration: plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.
• Culture Champion: positively contribute to making Wise a great place to work.
• AI Transformation: act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.

Qualifications & Experience

• Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high‑growth, global company.
• Proven ability to manage complex calendars and logistics for senior executives.
• Experience handling expense reports and team budgets.
• Experience coordinating marketing or PR‑related activities is a plus.
• Consistently seek ways to optimize routine processes, suggesting improvements that enhance overall efficiency.

Skills & Abilities

• Highly organized & proactive: manage multiple workstreams simultaneously, moving beyond administrative support to active project oversight.
• Clear & adaptable communicator: professional presence when interacting with external guests and internal Wises at all levels.
• Problem‑solving mindset: identify logistical challenges before they arise and resolve them independently.
• Tech‑savvy & AI ready: comfortable with Google Suite and Slack, with an openness to using AI tools to streamline workflows.
• Discretion & integrity: handle sensitive information with the highest level of integrity.
• Project management: drive end‑to‑end logistics for team offsites and company events.
• Relationship builder: provide cover for other BOSS team members and foster a culture of mutual support.
• Team player: cultivate a culture of mutual support; champion team spirit and contribute to a healthy, motivated, and collaborative workplace.

Additional Information

For everyone, everywhere. We’re people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive. We’re proud to have a truly international team, and we celebrate our differences. Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute toward our mission and able to progress in their careers. If you want to find out more about what it’s like to work at Wise, visit Wise.Jobs. Keep up to date with life at Wise by following us on LinkedIn and Instagram.