At a Glance
- Tasks: Support Board operations by coordinating meetings and preparing essential documents.
- Company: Join a leading company with a commitment to governance and compliance.
- Benefits: Enjoy 30 days holiday, private medical insurance, and remote work options.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Be at the heart of decision-making and make a real impact in governance.
- Qualifications: Experience in Board support or governance roles, with strong organisational skills.
The predicted salary is between 40000 - 50000 € per year.
In this role you will be at the heart of our Company Secretarial governance operations, supporting the team to ensure the smooth delivery of meeting cycles, such as collating and formatting meeting papers and preparing meeting packs. You will be a key point of contact for Directors and Non-Executive Board members, whilst maintaining the highest standards of confidentiality, regulatory compliance and governance.
Key Responsibilities
- Assist with coordination of the end-to-end meeting cycle for the Board and Committees – including diary management, scheduling room/VC logistics and attendee coordination.
- Prepare and issue meeting packs via the board portal (BoardVantage), ensuring papers are complete, correctly formatted and distributed to deadlines.
- Support the Company Secretarial team with various administrative and governance tasks including calendar management, director onboarding packs, meeting logistics and training coordination.
- Act as a trusted point of contact for our Board, Executive Management and senior stakeholder queries.
- Assist with information requests, collation of disclosures, declarations and annual returns, and help prepare materials for regulatory submissions and audit requests.
- Propose improvements to administration processes and contribute to process optimisation.
About You
- Proven experience in a Board or Committee support, Personal Assistant or governance administration role within a regulated environment.
- Advanced skills in organisation and time management across multiple deadlines and stakeholders.
- Strong written and verbal communication skills with a high attention to detail, with the ability to produce accurate written documentation.
- Experience with Board portals e.g. BoardVantage or Diligent Boards, and strong proficiency with Microsoft 365 – Word, Excel, PowerPoint, SharePoint, OneDrive and Teams.
- Strong stakeholder management skills, with demonstrable experience liaising with senior executives and non-executive directors.
- Ability to work at pace independently, prioritise multiple tasks and deliver under tight deadlines.
Benefits
- 30 days holiday a year with the option to buy up to 2 additional days.
- Pension – you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary.
- Private medical insurance – we fund fully comprehensive private medical cover for you and your family.
- Short term remote work abroad – you can request up to 20 days per year to work remotely from certain locations abroad.
QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.
Board Support Administrator employer: hackajob
At QBE, we pride ourselves on being an exceptional employer, offering a dynamic work culture that values collaboration and innovation. As a Board Support Administrator in London, you will enjoy a hybrid working model, generous benefits including 30 days of holiday and comprehensive private medical insurance, and ample opportunities for professional growth within a supportive environment. Join us to be part of a team that prioritises excellence in governance while fostering a culture of inclusivity and respect.
StudySmarter Expert Advice🤫
We think this is how you could land Board Support Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Board Support Administrator role.
✨Tip Number 2
Prepare for the interview by researching the company and its governance practices. We want you to be able to discuss how your skills align with their needs, especially in terms of supporting the Board and managing meeting logistics.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed multiple deadlines and stakeholders in previous roles. We love hearing about your experiences with Board portals and administrative tasks.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for talented individuals who can contribute to our Company Secretarial team.
We think you need these skills to ace Board Support Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Board Support Administrator role. Highlight your experience in governance administration and any relevant skills that match the job description. We want to see how you fit into our team!
Show Off Your Communication Skills:Since strong written and verbal communication is key for this role, ensure your application is clear and concise. Use professional language but let your personality shine through. We love a bit of character!
Highlight Your Organisational Skills:This role requires juggling multiple tasks and deadlines, so be sure to showcase your organisational prowess. Mention specific examples where you've successfully managed complex schedules or coordinated meetings. We need someone who can keep us on track!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at hackajob
✨Know Your Governance Stuff
Make sure you brush up on your knowledge of company secretarial governance and the specific responsibilities of a Board Support Administrator. Familiarise yourself with terms like 'meeting cycles', 'regulatory compliance', and 'governance standards' so you can speak confidently about them during the interview.
✨Show Off Your Organisational Skills
Prepare examples that showcase your organisational and time management skills. Think about times when you successfully managed multiple deadlines or coordinated complex schedules. Be ready to discuss how you prioritise tasks and ensure everything runs smoothly, especially in a fast-paced environment.
✨Demonstrate Your Communication Prowess
Since you'll be liaising with Directors and Non-Executive Board members, it's crucial to highlight your strong written and verbal communication skills. Prepare to discuss how you've effectively communicated with senior stakeholders in the past and how you ensure clarity and professionalism in all your interactions.
✨Familiarity with Tech Tools
Get comfortable with Board portals like BoardVantage and Microsoft 365 tools. If you have experience using these platforms, be sure to mention it. If not, do a bit of research to understand their functionalities, as this will show your willingness to learn and adapt to the tools used in the role.
