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- Tasks: Support a multi-year heritage project celebrating Black and Global Majority artists.
- Company: Join iniva, a vibrant organisation dedicated to arts and culture.
- Benefits: Competitive salary, flexible hours, and the chance to make a real impact.
- Why this job: Be part of a meaningful project that uplifts diverse voices and histories.
- Qualifications: Strong organisational skills and a passion for community engagement.
- Other info: Great opportunity for career growth in the arts sector.
The predicted salary is between 24000 - 30000 ÂŁ per year.
Salary: ÂŁ30,000 per annum (Pro rata ÂŁ24,000 full-time equivalent)
Employment Type: Fixed Term Contract; May 2026 – March 2030
Hours: 4 days (28 hours) per week
Reporting to: Living Legacies: Project Manager
Location: iniva, 16 John Islip Street, London, SW1P 4JU with some travel across London boroughs
Help shape a multi-year heritage project celebrating the histories and practices of Black and Global Majority artists. The Project & Community Programme Administrator provides essential administrative and logistical support to ensure the smooth delivery of Living Legacies, a multi-year project supported by The National Lottery Heritage Fund.
Working closely with the Project Manager, they are responsible for:
- Scheduling
- Documentation
- Records management
- Internal communication across the project team, partner network and suppliers
They also support the Community Engagement Artist in delivering the project’s community-facing programmes, helping to coordinate logistics, delivery support and documentation related to workshops, events and co-creation activities. The Administrator also supports financial processing, purchasing supplies and services, and recruitment tasks, and plays a key role in coordinating data collection for evaluation and reporting.
This role is central to ensuring systems run efficiently, meetings are well-organised and project milestones are supported through clear documentation, communication and planning across all strands of activity.
Knowledge, skills and experience
This role is well suited to someone who enjoys combining organisation, communication and systems management while contributing to a collaborative team delivering community-focused work. You will bring strong administrative skills and experience coordinating logistics across multiple strands of activity, ensuring meetings, events and project milestones are delivered efficiently and on schedule. Confidence in taking clear and accurate minute-taking and maintaining well-organised records are essential.
This role supports a complex, multi-year heritage project centred on the histories and practices of Black and Global Majority artists. We welcome candidates with lived experience and/or an interest in these areas. While previous experience in the arts or heritage sector would be beneficial, it is not essential. We are looking for someone with experience in project delivery who is attentive to detail, comfortable managing documentation and systems, and confident coordinating across a team.
Experience supporting evaluation, monitoring and reporting processes will be important. This may include collecting and organising participant feedback, maintaining accurate records, and working with databases or monitoring systems to support project learning and funder reporting. Confidence handling basic financial administration, such as raising purchase orders, processing invoices and liaising with our finance team, will also be valuable. Experience using financial software such as QuickBooks is desirable, although training will be provided.
You will be comfortable communicating with a range of stakeholders, including artists, community participants, partners and colleagues, and able to provide practical coordination support for workshops, meetings and public programmes. We do not expect candidates to meet every criteria. If you meet most and are excited by the role, we encourage you to apply.
How to apply
Please send a CV and a Personal Statement (no longer than 2 pages) outlining your experience and why you are a suitable candidate for the role, and completed Equal Opportunities Monitoring Form to the email address found via the Apply button with “Project & Community Programme Administrator” as the email subject. Candidates must have the right to work in the UK.
The deadline for applications is Sunday 12 April 2026 at 11.59pm. Applications received after this time will not be accepted.
Interviews
Interviews will take place in two stages at iniva on 28 April and 6 May 2026. Selected candidates will be notified by 17 April 2026 and interview questions will be sent in advance. Candidates shortlisted for the first stage will be interviewed on 28 April, with selected applicants progressing to a second interview on 6 May. A short-written task or presentation will form part of the process, and full guidance will be provided in advance. Please note due to limited resources, unfortunately, applicants not shortlisted for the first round of interviews will not be informed.
Enquiries
Enquiries about the role, shortlisting and interviews: Susannah Gorgeous (Finance and Operations Director): Susannah@iniva.org
General enquiries about the application process: info@iniva.org
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Project & community programme administrator (0.8FTE) employer: Hachette UK
Contact Detail:
Hachette UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project & community programme administrator (0.8FTE)
✨Tip Number 1
Network like a pro! Reach out to people in the arts and heritage sectors, especially those involved in community projects. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the organisation and its projects. Show your passion for community engagement and the histories of Black and Global Majority artists. We want to see that you care!
✨Tip Number 3
Practice your minute-taking skills! Being able to summarise meetings clearly is key for this role. Try recording mock meetings with friends and then summarising them to get the hang of it.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Project & community programme administrator (0.8FTE)
Some tips for your application 🫡
Craft a Compelling Personal Statement: Your personal statement is your chance to shine! Make sure to highlight your relevant experience and why you're excited about the role. Keep it concise, but let your passion for community-focused work come through.
Tailor Your CV: Don’t just send a generic CV! Tailor it to reflect the skills and experiences that match the job description. Focus on your administrative skills, project delivery experience, and any relevant community engagement work you've done.
Be Clear and Organised: Since this role is all about organisation, make sure your application reflects that. Use clear headings, bullet points, and a logical structure in your documents. This will show us you can manage documentation effectively!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to the right place and is considered promptly. Don’t forget to mention you found the role via Creative Access!
How to prepare for a job interview at Hachette UK
✨Know the Project Inside Out
Before your interview, make sure you thoroughly understand the Living Legacies project. Familiarise yourself with its goals, the communities it serves, and the role of Black and Global Majority artists in this context. This will not only show your genuine interest but also help you articulate how your skills align with the project's objectives.
✨Showcase Your Organisational Skills
As a Project & Community Programme Administrator, strong organisational skills are key. Be prepared to discuss specific examples from your past experiences where you successfully managed logistics, scheduled meetings, or maintained documentation. Highlight any tools or systems you've used to keep everything on track.
✨Prepare for the Written Task
Since a short-written task or presentation is part of the interview process, practice writing concise and clear documents. You might be asked to summarise a project or outline a plan. Use this opportunity to demonstrate your ability to communicate effectively and manage information, which is crucial for this role.
✨Engage with Stakeholders
The role involves communicating with various stakeholders, so think about how you can demonstrate your interpersonal skills. Prepare examples of how you've successfully collaborated with different groups, whether they be artists, community members, or colleagues. Showing that you can build relationships will set you apart.