At a Glance
- Tasks: Coordinate live cultural events and manage venue bookings across the UK.
- Company: Fane, a leader in producing exciting spoken word events.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: No specific qualifications needed; all backgrounds welcome!
- Why this job: Join a creative team and help bring amazing events to life!
- Qualifications: Strong organisational skills and a passion for live events.
The predicted salary is between 33000 - 33000 £ per year.
Salary: £33,000 per annum
Location: London
Help bring live cultural events to audiences nationwide through hands-on coordination of venues, tours and scheduling. Fane specialises in producing and curating spoken word events, bringing the most exciting names in culture and entertainment to audiences around the world. The Programming Assistant will support the delivery of Fane’s UK-wide tours and one-off live events by assisting with venue bookings, scheduling, tour coordination, and maintaining accurate programming information. The role works closely with the Programming Manager, Programming Coordinator, and Producing team to ensure the smooth planning and execution of events across the Fane Live programme.
The Programming Assistant will support venue coordination, tour scheduling, and live event delivery across Fane’s UK-wide programming team. You will manage venue availability, maintain booking data, and work closely with producers and internal teams to ensure smooth execution of live tours and events.
What you’ll be doing:
- Liaising with venues regarding availability and bookings
- Uploading and tracking venue availability and booking statuses
- Maintaining and updating venue databases and internal systems
- Coordinating tour on-sales and ensuring accurate scheduling information
- Updating internal on-sale calendars
- Supporting producers with tour routing and venue selection
- Assisting with the smooth delivery of live events and tours
Key responsibilities:
- Build and maintain positive working relationships with venues and external partners
- Ensure programming and booking information is accurate and up to date
- Coordinate internal and external communications relating to tour on-sales
- Support the Live team with administrative and operational tasks
- Work collaboratively across departments to ensure successful event delivery
- Assist with strategic programming decisions by providing accurate venue and scheduling information
Knowledge, skills and experience:
- Previous administrative or coordination experience in a fast-paced environment
- Strong organisational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office, particularly Excel
- Ability to manage multiple tasks and deadlines simultaneously
- Strong attention to detail and accuracy
- Excellent interpersonal and communication skills
- Ability to work both independently and collaboratively within a team
- Positive, proactive, and adaptable attitude
- High level of professionalism, integrity, and reliability
- Strong problem-solving skills and willingness to learn
Desirable:
- Experience or understanding of the live events, entertainment, publishing, or creative industries would be advantageous but is not essential
No specific academic qualifications are required. We welcome applications from candidates with a variety of educational and professional backgrounds who can demonstrate the relevant skills, experience, and enthusiasm for the role. We welcome and encourage applications from candidates who are under-represented in the creative industries.
Programming assistant employer: Hachette UK
Fane is an exceptional employer that fosters a vibrant and inclusive work culture, perfect for those passionate about live events and the arts. Located in London, employees benefit from a dynamic environment that encourages creativity and collaboration, with ample opportunities for professional growth within the exciting realm of cultural programming. Join us to be part of a team that values your contributions and supports your development in the thriving entertainment industry.
StudySmarter Expert Advice🤫
We think this is how you could land Programming assistant
✨Tip Number 1
Network like a pro! Get out there and connect with people in the live events scene. Attend industry meetups, workshops, or even just grab a coffee with someone who’s already in the game. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio or a personal website showcasing any relevant projects or experiences you’ve had. This is your chance to shine and demonstrate how you can bring value to the Programming Assistant role at Fane.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to pop up. Reach out directly to companies you’re interested in, like Fane, and express your enthusiasm for their work. A friendly email can go a long way in making a memorable impression.
✨Tip Number 4
Stay organised! Keep track of your applications, follow-ups, and networking contacts. Use tools like spreadsheets or apps to manage your job search effectively. This will help you stay on top of deadlines and ensure you don’t miss any opportunities.
We think you need these skills to ace Programming assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Programming Assistant role. Highlight your relevant experience in venue coordination and scheduling, and show us how your skills align with what we’re looking for.
Show Off Your Communication Skills:Since this role involves liaising with venues and internal teams, it’s crucial to demonstrate your excellent written communication skills. Use clear and concise language in your application to reflect your ability to communicate effectively.
Be Organised and Detail-Oriented:We love candidates who pay attention to detail! Make sure your application is free from typos and errors. You might also want to include examples of how you’ve managed multiple tasks or deadlines in previous roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive!
How to prepare for a job interview at Hachette UK
✨Know Your Events
Before the interview, dive into Fane's past events and programming. Familiarise yourself with their style and the types of venues they work with. This will not only show your enthusiasm but also help you discuss how your skills can contribute to their future projects.
✨Show Off Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or coordinated events. Be ready to explain how you kept everything on track and what tools you used to stay organised.
✨Communicate Clearly
Excellent communication is key in this role. Practice articulating your thoughts clearly and concisely. You might be asked about how you would handle liaising with venues or coordinating with teams, so think through your responses and keep them straightforward.
✨Be Proactive and Positive
Fane values a proactive attitude, so come prepared with questions that show your interest in the role and the company. Think about how you can contribute positively to the team and be ready to share your ideas on improving processes or enhancing event delivery.
