At a Glance
- Tasks: Support arts education by delivering programmes, workshops, and public events.
- Company: Freelands Foundation, a charitable organisation championing art education.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Other info: Flexible working hours with some evening and weekend events; great for early career development.
- Why this job: Make a real impact in the arts while gaining valuable experience in a creative setting.
- Qualifications: Interest in art education, strong communication skills, and excellent organisational abilities.
The predicted salary is between 33639 - 47100 £ per year.
This is an exciting opportunity to support arts education, helping deliver programmes, workshops, and public events within a charitable foundation. Freelands Foundation champions art education and believes in the intrinsic value of art and that making is fundamental. Its vision is to increase the status of art education, enable equality of access, and promote material literacy.
The Foundation supports this important work in formal education settings, in galleries and art organisations, and by learning through artistic practice. Its charitable programme provides vital funding through grants, awards, fellowships, and residencies. It also commissions innovative action research to inform the Foundation’s future support and to help make progress across the sector.
At the Foundation’s home in London, as well as online, there is a programme of lively discussions, workshops, and events for teachers, artists, gallery and art professionals, alongside a growing library of inspiring art education resources. We are seeking an organised and adaptable Programme Assistant able to work across multiple types of activities as needed to support our programming activities across the Foundation.
This is an exciting new role, ideal for an enthusiastic individual early in their career, who will be applying their experience to assist the work of multiple teams, while learning about and furthering art education within a charitable foundation. The Programme Assistant will support the administration and running of Freelands Foundation’s in-house programme and projects with partner organisations. This includes supporting the delivery of public events and workshops, as well as assisting in the smooth operation of the Library. In addition, the successful candidate will assist in the effective running of open calls for off-site programmes and grant application processes.
Reporting to the Head of Education, the Programme Assistant will work collaboratively alongside Freelands Foundation’s Programming, Digital, and Grant-making teams.
What you’ll be doing
- Public Programme: Supporting the delivery of public events, workshops, and discussions across the Foundation programme. Assisting the team in the planning and preparation of events and workshops, including setting up and clearing away equipment, materials, and refreshments. Providing operational support to the programming team during the installation and running of exhibitions. Working with the Building and Operations Manager to effectively manage stock and resources across events and ensure health and safety standards are complied with.
- Administration: Monitoring inboxes and responding to email enquiries with support from the programming team. Assisting with the administration of Open Calls, including filing, collating applications, communicating with applicants, and inputting data to Salesforce and Microsoft Excel. Providing support in maintaining team calendars and communicating reminders ahead of key deadlines. Preparing printed materials required for meetings, plus taking notes and actions to share with attendees. Carrying out desk-based research on the art education sector.
- Library: Supporting the maintenance of the library, including archiving books, magazines, and journals. Coordinating the receipt of new acquisitions and donations.
Who we are looking for
Essential:
- An interest in art education and arts funding, with knowledge of the wider visual arts sector.
- Excellent written and verbal communication skills, including the use of Microsoft Office tools.
- Capability to manage and prioritise multiple tasks efficiently.
- Ability to work and communicate effectively across teams.
- Excellent organisational skills.
- Interest and experience working directly with the public.
- Flexible and hard-working attitude.
Desirable:
- Track record of supporting successful events and working with Front-of-House staff.
- Experience in using Project Management, Customer Relationship Management, and Digital Asset Management tools.
- Knowledge of Health and Safety best practice.
Hours of work: Full-time, 40 hours per week. Typical working hours will be Monday to Friday, 10am to 6pm. Due to the nature of the role some evening and weekend work will be required for which TOIL can be claimed.
We welcome and encourage applications from candidates who are under-represented in the creative industries. Please make sure that you state in your application that you found this role via Creative Access.
Programme assistant employer: Hachette UK
Freelands Foundation is an exceptional employer dedicated to advancing art education and fostering a vibrant community of artists and educators. Located in the heart of London, we offer a collaborative work culture that values creativity and inclusivity, providing ample opportunities for professional growth through hands-on experience in programme delivery and event management. Join us to be part of a meaningful mission that champions equality of access to the arts while enjoying a supportive environment that encourages innovation and personal development.
StudySmarter Expert Advice🤫
We think this is how you could land Programme assistant
✨Tip Number 1
Network like a pro! Reach out to people in the arts education sector, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show your passion! When you get the chance to chat with potential employers, let your enthusiasm for art education shine through. Share your ideas and experiences that relate to the role – it’ll make you stand out from the crowd.
✨Tip Number 3
Be prepared for interviews! Research the Freelands Foundation and its programmes thoroughly. Think about how your skills can contribute to their mission and be ready to discuss specific examples of your past work that align with their goals.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of our team at the Freelands Foundation. Don’t miss out on this exciting opportunity!
We think you need these skills to ace Programme assistant
Some tips for your application 🫡
Show Your Passion for Art Education:When writing your application, let your enthusiasm for art education shine through! Share any relevant experiences or projects that highlight your interest in the arts and how you can contribute to our mission at Freelands Foundation.
Tailor Your Application:Make sure to customise your application to reflect the specific requirements of the Programme Assistant role. Use keywords from the job description to demonstrate that you understand what we’re looking for and how you fit the bill.
Be Clear and Concise:Keep your writing clear and to the point. We appreciate well-structured applications that are easy to read. Avoid jargon and focus on communicating your skills and experiences effectively.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Hachette UK
✨Know Your Art Education Stuff
Make sure you brush up on your knowledge of art education and the visual arts sector. Familiarise yourself with the Freelands Foundation's mission and recent projects. This will show your genuine interest and help you connect your experiences to their goals during the interview.
✨Show Off Your Organisational Skills
As a Programme Assistant, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed various responsibilities. Highlight your ability to prioritise and stay organised, as this is crucial for supporting events and administration.
✨Communicate Like a Pro
Since excellent communication skills are essential, practice articulating your thoughts clearly. Be ready to discuss how you've effectively communicated in previous roles, especially when working with teams or the public. This will demonstrate your fit for the collaborative nature of the role.
✨Be Ready for Practical Scenarios
Expect some situational questions about event planning and public engagement. Think through potential challenges you might face in the role and how you'd handle them. Showing that you can think on your feet and adapt will impress the interviewers.
