At a Glance
- Tasks: Manage our busy publishing office and ensure a smooth day-to-day operation.
- Company: Join Bloomsbury Publishing, a leading independent publishing house with a vibrant culture.
- Benefits: Enjoy competitive pay, generous holiday, wellness days, and access to learning resources.
- Other info: Part-time role with flexible hours and excellent career development opportunities.
- Why this job: Be part of a creative team and make a real difference in a dynamic environment.
- Qualifications: Experience in office administration and strong organisational skills are essential.
The predicted salary is between 20574 - 20574 £ per year.
Salary: £20,574 per annum / FTE £36,006
Location: Oxford
Overview
Bloomsbury Publishing is a leading independent publishing house. We are looking for a highly organised, capable and proactive office professional to manage the day-to-day running of our busy publishing office, which is home to around 30 staff.
Key responsibilities
- Facilities/building management; ensuring our office space is well maintained, outsourcing tasks where necessary (e.g. maintenance and cleaning contractors).
- Liaise with our landlord to ensure the common areas of the building are well maintained.
- Assist with ad hoc projects, such as archiving or office tidy-ups.
- Day-to-day office management, including switchboard calls, incoming deliveries, and security procedures.
- Managing the post room and courier services.
- Maintaining an efficient and safe office environment.
- Ordering office supplies such as stationery.
- Coding and processing Facilities invoices for all UK offices.
- Managing meeting rooms and coordinating facilities aspects for in-house and external events.
Health & Safety
- Help manage DSE Assessments for all UK Bloomsbury staff.
- Organise Fire Marshal and First Aid training for all UK Bloomsbury staff.
- Be trained as Chief Fire Warden and Chief First Aid provider.
- Be trained as Chief Workstation Assessor.
Knowledge, skills and experience
- Experience in a similar role (office administration or office management).
- A solutions-focused approach to managing office space.
- Strong administrative skills and a high level of organisation.
- Good communication skills, both written and verbal.
- IT skills including Word, Excel, Outlook and databases.
- Confidence in dealing with internal and external contacts, with the ability to work well with people and remain calm under pressure while managing multiple tasks.
Additional Information
- The role is part-time, available every weekday morning from 8am until noon. During the recruitment stage there will be a chance to discuss flexibility.
- Contract: 12-month fixed-term. Office-based, five days per week.
- Hours: 4 hours per day (typically 8am to noon).
Bloomsbury Benefits
- Holidays: 25 days holiday (Pro-rated for part-time employees)
- 3.5 days Christmas company holiday
- Other Benefits: Two paid Personal Wellness Days, Season Ticket Loan, Learning & Development – Free access to LinkedIn Learning, BookMachine Campus, InRehearsal & IPG Skills Hub, AXA Healthcare Plan (Private Medical Insurance), Ride to Work Scheme, Peppy Health App, In-house Doctor, Eye Care Voucher Scheme, EAP Advice and Counselling.
Equal Opportunities
Bloomsbury is an equal opportunities employer and welcomes applications from all sections of the community. We are willing to make reasonable adjustments during the recruitment process.
Legal Requirement
Applicants must have the legal right to work in the UK.
Office manager/administrator, facilities - part time FTC in Oxford employer: Hachette UK
At Bloomsbury Publishing, we pride ourselves on being an excellent employer, offering a supportive and dynamic work environment in the heart of Oxford. Our part-time Office Manager/Administrator role not only provides competitive benefits such as generous holiday allowances and wellness initiatives but also fosters professional growth through access to learning resources. Join our dedicated team where your contributions will be valued, and you can thrive in a culture that champions creativity and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Office manager/administrator, facilities - part time FTC in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the publishing industry or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching Bloomsbury Publishing and its culture. Show us you’re not just another candidate; demonstrate your passion for the publishing world and how you can contribute to our team.
✨Tip Number 3
Practice your communication skills! As an office manager, you’ll need to juggle multiple tasks and liaise with various people. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team.
We think you need these skills to ace Office manager/administrator, facilities - part time FTC in Oxford
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational skills. We want to see how you manage tasks and keep things running smoothly, just like the role requires!
Tailor Your Experience:When writing your application, tailor it to reflect your experience in office management or administration. Use examples that showcase your solutions-focused approach and ability to handle multiple tasks.
Keep It Professional Yet Friendly:While we love a friendly tone, remember to keep your application professional. Good communication is key, so make sure your written skills shine through!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Hachette UK
✨Know the Company Inside Out
Before your interview, take some time to research Bloomsbury Publishing. Understand their values, recent projects, and what makes them stand out in the publishing industry. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an office manager, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved office efficiency. Be ready to discuss how you handle day-to-day operations and any challenges you've faced.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about situations where you had to manage facilities or coordinate events. Practise articulating your thought process and the steps you took to resolve issues, as this will demonstrate your proactive approach.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, upcoming projects, or how success is measured in this role. This shows that you're not just interested in the job, but also in how you can contribute to the company's goals.
