At a Glance
- Tasks: Coordinate event logistics and build relationships with high-profile clients in the events industry.
- Company: Join a dynamic team at ITG, known for its innovative approach to corporate events.
- Benefits: Flexible hours, opportunity to attend exciting events, and a supportive work environment.
- Other info: Diverse team culture welcoming applicants from all backgrounds.
- Why this job: Perfect for those who thrive in fast-paced settings and love making connections.
- Qualifications: Strong organisational skills and a passion for the events industry are essential.
The predicted salary is between 30000 - 40000 £ per year.
Closing date for applications: 28th May 2026
From coordinating event logistics to building partner relationships, use your organisational skills to support high-profile clients across the events industry. Our corporate speaking and conventions department is looking for an experienced assistant. This role is the ideal opportunity for someone excited by the challenge of working with the full range of ITG's clients and with the skill set to adapt, learn and assist efficiently. Administrative experience is key; some experience working within the creative industry would be beneficial but is not a necessity.
Responsibilities
- Handling incoming emails and calls
- Organising and maintaining the work in progress log, suggestion lists, client bios and headshots
- Arranging logistics for client events
- Managing the office diary
- Liaising with other ITG departments regarding offers for their clients
- Managing client paperwork including the sending out and tracking of contracts
- Raising invoices, completing new supplier forms and tracking all incoming/outgoing payments for clients
- Attending events with clients, both in the UK and abroad
- Building and maintaining relationships with ITG clients, speaker bureaux and convention contacts
- Maintaining client information on the ITG Corporate webpage
Knowledge, skills and experience
- Excellent organisational and logistical skills
- An ability to multitask, problem solve and react quickly to ever-changing situations
- Excellent communication skills and a confident phone manner
- A working knowledge of the industry and a genuine interest in speaking and appearances
- A willingness to learn and develop in the role
- Computer skills and ability to grasp basic software
- Previous experience in invoicing would be a bonus
Additional information
You’ll primarily be based in our main office at Whitfield Street, normal office hours will be 9.30am to 6.30pm Monday to Friday, although some flexibility is required. This role will include attendance at some evening events, both in London and the UK more widely. Please note this role is not suitable for anyone with a spotlight profile. ITG is committed to building a team that represents a variety of backgrounds, perspectives and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills (with or without reasonable accommodations) and experience for the job, we would love to hear from you regardless of your background. If you require any reasonable adjustments during an interview process please let us know.
Corporate Events Assistant: Logistics & Client Relations in London employer: Hachette UK
At ITG, we pride ourselves on fostering a dynamic and inclusive work environment where creativity and collaboration thrive. As a Corporate Events Assistant, you'll benefit from our commitment to employee growth through ongoing training and development opportunities, all while working in the vibrant heart of London. Join us to engage with high-profile clients and be part of a team that values diverse perspectives and innovative ideas.
StudySmarter Expert Advice🤫
We think this is how you could land Corporate Events Assistant: Logistics & Client Relations in London
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend networking events, and connect with potential colleagues on LinkedIn. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with someone from ITG, share examples of how you've successfully managed logistics or client relations in the past. Real-life stories make you memorable!
✨Tip Number 3
Be proactive! If you see an event or project that excites you, don’t hesitate to reach out and express your interest. Showing enthusiasm can set you apart from other candidates.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the ITG team and ready to dive into the world of corporate events.
We think you need these skills to ace Corporate Events Assistant: Logistics & Client Relations in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Corporate Events Assistant role. Highlight your organisational skills and any relevant experience in logistics or client relations, as this will show us you understand what we're looking for.
Show Off Your Communication Skills:Since excellent communication is key for this role, don’t shy away from showcasing your confident phone manner and ability to liaise with clients. Use clear and concise language in your application to reflect these skills.
Demonstrate Your Interest in the Industry:Let us know why you're excited about working in the events industry! Share any experiences or insights that show your genuine interest in corporate speaking and conventions, as this will help you stand out.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Hachette UK
✨Know Your Logistics
Make sure you brush up on your organisational skills before the interview. Be ready to discuss how you've successfully managed logistics in past roles, especially if it involved coordinating events or handling multiple tasks at once.
✨Show Off Your Communication Skills
Since this role involves a lot of client interaction, practice articulating your thoughts clearly. Think of examples where your communication made a difference, whether it was resolving an issue or building a relationship with a client.
✨Demonstrate Your Adaptability
The events industry can be unpredictable, so be prepared to share instances where you had to think on your feet. Highlight your ability to adapt and learn quickly, as this will show that you're ready for the challenges of the role.
✨Research ITG and Its Clients
Familiarise yourself with ITG's work and its clients. Knowing about their events and the type of clients they serve will not only impress the interviewers but also help you tailor your answers to align with their values and needs.
