At a Glance
- Tasks: Coordinate event logistics and support high-profile clients in the events industry.
- Company: Join a dynamic team at ITG, a leader in corporate speaking and conventions.
- Benefits: Flexible hours, opportunity to attend exciting events, and a supportive work environment.
- Other info: Diverse team culture welcoming applicants from all backgrounds.
- Why this job: Perfect for those who thrive in fast-paced settings and love building relationships.
- Qualifications: Strong organisational skills and a passion for the creative industry.
The predicted salary is between 30000 - 40000 £ per year.
Closing date for applications: 28th May 2026
From coordinating event logistics to building partner relationships, use your organisational skills to support high-profile clients across the events industry. Our corporate speaking and conventions department is looking for an experienced assistant. This role is the ideal opportunity for someone excited by the challenge of working with the full range of ITG's clients and with the skill set to adapt, learn and assist efficiently. Administrative experience is key; some experience working within the creative industry would be beneficial but is not a necessity.
Responsibilities
- Handling incoming emails and calls
- Organising and maintaining the work in progress log, suggestion lists, client bios and headshots
- Arranging logistics for client events
- Managing the office diary
- Liaising with other ITG departments regarding offers for their clients
- Managing client paperwork including the sending out and tracking of contracts
- Raising invoices, completing new supplier forms and tracking all incoming/outgoing payments for clients
- Attending events with clients, both in the UK and abroad
- Building and maintaining relationships with ITG clients, speaker bureaux and convention contacts
- Maintaining client information on the ITG Corporate webpage
Knowledge, skills and experience
- Excellent organisational and logistical skills
- An ability to multitask, problem solve and react quickly to ever-changing situations
- Excellent communication skills and a confident phone manner
- A working knowledge of the industry and a genuine interest in speaking and appearances
- A willingness to learn and develop in the role
- Computer skills and ability to grasp basic software
- Previous experience in invoicing would be a bonus
Additional information
You’ll primarily be based in our main office at Whitfield Street, normal office hours will be 9.30am to 6.30pm Monday to Friday, although some flexibility is required. This role will include attendance at some evening events, both in London and the UK more widely. Please note this role is not suitable for anyone with a spotlight profile. ITG is committed to building a team that represents a variety of backgrounds, perspectives and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills (with or without reasonable accommodations) and experience for the job, we would love to hear from you regardless of your background. If you require any reasonable adjustments during an interview process please let us know.
Agents assistant - corporate speaking and conventions in London employer: Hachette UK
At ITG, we pride ourselves on fostering a dynamic and inclusive work environment where creativity and collaboration thrive. As an Agents Assistant in our corporate speaking and conventions department, you'll enjoy the opportunity to engage with high-profile clients while developing your skills in a supportive atmosphere that values growth and diversity. Located in the vibrant heart of London, our office offers not only a stimulating professional setting but also the chance to attend exciting events both locally and internationally, making this role a truly rewarding experience.
StudySmarter Expert Advice🤫
We think this is how you could land Agents assistant - corporate speaking and conventions in London
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend relevant meetups, and connect with potential colleagues on LinkedIn. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with someone from ITG, share examples of how you've successfully managed multiple tasks or events. This will demonstrate your ability to handle the fast-paced environment of corporate speaking and conventions.
✨Tip Number 3
Be proactive! If you see an event or a project that interests you, don’t hesitate to reach out and express your enthusiasm. Showing initiative can really set you apart from other candidates.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in being part of the ITG team. Don’t miss out on this opportunity!
We think you need these skills to ace Agents assistant - corporate speaking and conventions in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the role. Highlight your organisational skills and any relevant experience in event logistics or client management. We want to see how you can fit into our team!
Show Off Your Communication Skills:Since this role involves a lot of liaising with clients and other departments, it's crucial to demonstrate your excellent communication skills. Use clear and concise language in your application to reflect your confident phone manner.
Highlight Your Problem-Solving Abilities:We love candidates who can think on their feet! Share examples in your application where you've successfully managed multiple tasks or solved unexpected issues. This will show us you're ready for the fast-paced environment of corporate speaking and conventions.
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at ITG!
How to prepare for a job interview at Hachette UK
✨Know Your Stuff
Before the interview, make sure you research ITG and its corporate speaking and conventions department. Understand their clients, recent events, and how they operate. This will help you answer questions confidently and show your genuine interest in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or events. Be ready to discuss how you prioritised and handled challenges, as this will demonstrate your ability to multitask effectively.
✨Practice Your Communication
Given the importance of communication in this role, practice articulating your thoughts clearly. You might want to rehearse common interview questions with a friend or in front of a mirror. Focus on maintaining a confident phone manner, as you'll likely need to showcase this during the interview.
✨Be Ready to Adapt
The job description mentions the need for adaptability in a fast-paced environment. Think of situations where you had to adjust quickly to changes or unexpected challenges. Sharing these experiences will highlight your problem-solving skills and willingness to learn, which are key for this position.
