At a Glance
- Tasks: Coordinate event logistics and build relationships with high-profile clients in the events industry.
- Company: Join a dynamic team at ITG, known for its inclusive culture and innovative approach.
- Benefits: Flexible hours, opportunity to attend exciting events, and a chance to grow your career.
- Other info: Great opportunity for personal development and networking in the events sector.
- Why this job: Perfect for those who thrive in fast-paced environments and love making connections.
- Qualifications: Strong organisational skills and a passion for the creative industry are essential.
The predicted salary is between 30000 - 40000 £ per year.
Closing date for applications: 28th May 2026
From coordinating event logistics to building partner relationships, use your organisational skills to support high-profile clients across the events industry. Our corporate speaking and conventions department is looking for an experienced assistant. This role is the ideal opportunity for someone excited by the challenge of working with the full range of ITG's clients and with the skill set to adapt, learn and assist efficiently. Administrative experience is key; some experience working within the creative industry would be beneficial but is not a necessity.
Responsibilities
- Handling incoming emails and calls
- Organising and maintaining the work in progress log, suggestion lists, client bios and headshots
- Arranging logistics for client events
- Managing the office diary
- Liaising with other ITG departments regarding offers for their clients
- Managing client paperwork including the sending out and tracking of contracts
- Raising invoices, completing new supplier forms and tracking all incoming/outgoing payments for clients
- Attending events with clients, both in the UK and abroad
- Building and maintaining relationships with ITG clients, speaker bureaux and convention contacts
- Maintaining client information on the ITG Corporate webpage
Knowledge, skills and experience
- Excellent organisational and logistical skills
- An ability to multitask, problem solve and react quickly to ever-changing situations
- Excellent communication skills and a confident phone manner
- A working knowledge of the industry and a genuine interest in speaking and appearances
- A willingness to learn and develop in the role
- Computer skills and ability to grasp basic software
- Previous experience in invoicing would be a bonus
Additional information
You’ll primarily be based in our main office at Whitfield Street, normal office hours will be 9.30am to 6.30pm Monday to Friday, although some flexibility is required. This role will include attendance at some evening events, both in London and the UK more widely. Please note this role is not suitable for anyone with a spotlight profile. ITG is committed to building a team that represents a variety of backgrounds, perspectives and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills (with or without reasonable accommodations) and experience for the job, we would love to hear from you regardless of your background. If you require any reasonable adjustments during an interview process please let us know.
Corporate Events Assistant: Logistics & Client Relations employer: Hachette UK
At ITG, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of London where creativity and collaboration thrive. Our commitment to employee growth is evident through ongoing training opportunities and a culture that values diverse perspectives, ensuring that every team member can contribute meaningfully while building lasting relationships with high-profile clients in the events industry. Join us to be part of a supportive team that celebrates innovation and encourages personal development.
StudySmarter Expert Advice🤫
We think this is how you could land Corporate Events Assistant: Logistics & Client Relations
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend networking events, and connect with potential colleagues on LinkedIn. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with someone from ITG, share examples of how you've successfully managed logistics or client relations in the past. Real-life stories make you memorable!
✨Tip Number 3
Be proactive! If you see an event or project that excites you, don’t hesitate to reach out and express your interest. A little enthusiasm goes a long way in showing you're the right fit for the team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the ITG family.
We think you need these skills to ace Corporate Events Assistant: Logistics & Client Relations
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any relevant experience in client relations or event logistics to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how your background makes you a great fit for supporting high-profile clients in the events industry.
Show Off Your Communication Skills:Since excellent communication is key for this role, make sure your application is clear and concise. Use a confident tone and don’t shy away from showcasing your phone manner in your written communication.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Hachette UK
✨Know Your Logistics
Make sure you brush up on your organisational skills before the interview. Be ready to discuss how you've successfully managed logistics in past roles, especially if it involved coordinating events or handling multiple tasks at once.
✨Show Off Your Communication Skills
Since this role involves liaising with clients and other departments, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous jobs, particularly over the phone or via email.
✨Demonstrate Your Problem-Solving Ability
Think of a time when you faced a challenge in a fast-paced environment. Be prepared to share this story during the interview, highlighting how you adapted and found a solution quickly—this will show your potential employer that you can handle the dynamic nature of the events industry.
✨Research ITG and Its Clients
Familiarise yourself with ITG's work and its client base. Understanding their values and the types of events they manage will help you tailor your answers and demonstrate your genuine interest in the role during the interview.
