At a Glance
- Tasks: Coordinate event logistics and support high-profile clients in the events industry.
- Company: Join a dynamic team at ITG, known for its diverse and inclusive culture.
- Benefits: Flexible hours, opportunity to attend exciting events, and a chance to grow your skills.
- Other info: Work primarily from our vibrant office with opportunities to attend events across the UK.
- Why this job: Perfect for those who thrive in fast-paced environments and love building relationships.
- Qualifications: Strong organisational skills and a willingness to learn; experience in the creative industry is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Closing date for applications: 28th May 2026
From coordinating event logistics to building partner relationships, use your organisational skills to support high-profile clients across the events industry. Our corporate speaking and conventions department is looking for an experienced assistant. This role is the ideal opportunity for someone excited by the challenge of working with the full range of ITG's clients and with the skill set to adapt, learn and assist efficiently. Administrative experience is key; some experience working within the creative industry would be beneficial but is not a necessity.
Responsibilities
- Handling incoming emails and calls
- Organising and maintaining the work in progress log, suggestion lists, client bios and headshots
- Arranging logistics for client events
- Managing the office diary
- Liaising with other ITG departments regarding offers for their clients
- Managing client paperwork including the sending out and tracking of contracts
- Raising invoices, completing new supplier forms and tracking all incoming/outgoing payments for clients
- Attending events with clients, both in the UK and abroad
- Building and maintaining relationships with ITG clients, speaker bureaux and convention contacts
- Maintaining client information on the ITG Corporate webpage
Knowledge, skills and experience
- Excellent organisational and logistical skills
- An ability to multitask, problem solve and react quickly to ever-changing situations
- Excellent communication skills and a confident phone manner
- A working knowledge of the industry and a genuine interest in speaking and appearances
- A willingness to learn and develop in the role
- Computer skills and ability to grasp basic software
- Previous experience in invoicing would be a bonus
Additional information
You’ll primarily be based in our main office at Whitfield Street, normal office hours will be 9.30am to 6.30pm Monday to Friday, although some flexibility is required. This role will include attendance at some evening events, both in London and the UK more widely. Please note this role is not suitable for anyone with a spotlight profile. ITG is committed to building a team that represents a variety of backgrounds, perspectives and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills (with or without reasonable accommodations) and experience for the job, we would love to hear from you regardless of your background. If you require any reasonable adjustments during an interview process please let us know.
Agents assistant - corporate speaking and conventions employer: Hachette UK
ITG is an exceptional employer that fosters a dynamic and inclusive work culture, perfect for those looking to thrive in the events industry. With a focus on employee growth, we offer opportunities to develop your skills while working alongside high-profile clients in a vibrant London location. Our commitment to diversity ensures that every team member's voice is valued, making ITG a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Agents assistant - corporate speaking and conventions
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend relevant meetups, and connect with potential colleagues on LinkedIn. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with someone from ITG, share examples of how you've successfully managed multiple tasks or events. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 3
Be proactive! If you see an event or a project that excites you, don’t hesitate to reach out and express your interest. Showing enthusiasm can set you apart from other candidates.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the ITG team and are ready to dive into the corporate speaking and conventions world.
We think you need these skills to ace Agents assistant - corporate speaking and conventions
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your organisational skills and any relevant experience. We want to see how you can adapt to the role and support our high-profile clients!
Show Off Your Communication Skills:Since excellent communication is key for this role, don’t shy away from showcasing your confident phone manner and ability to liaise with various departments. Use clear and engaging language in your application to reflect this.
Highlight Your Experience:Even if you don’t have direct experience in the creative industry, share any administrative roles you've had. We’re looking for problem solvers who can multitask, so let us know how you've handled similar situations before!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Hachette UK
✨Know Your Stuff
Before the interview, make sure you research ITG and their corporate speaking and conventions department. Understand their clients, recent events they've hosted, and any notable speakers they've worked with. This will show your genuine interest and help you connect your skills to their needs.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or events. Be ready to discuss how you prioritised tasks and handled any challenges that arose.
✨Practice Your Communication
Given the importance of communication in this role, practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or in front of a mirror to ensure you come across as professional and approachable.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared about the role or the company culture. This not only shows your enthusiasm but also helps you gauge if ITG is the right fit for you. Consider asking about their approach to client relationships or how they support their team’s development.
