At a Glance
- Tasks: Support the finance team by managing invoices, sales analysis, and resolving queries.
- Company: Join Hachette UK Distribution, a leading book distribution company with a modern approach.
- Benefits: Enjoy 35 days holiday, pension plans, discounts on books, and extensive training opportunities.
- Other info: Be part of a diverse team that values growth, learning, and collaboration.
- Why this job: Kickstart your finance career in a dynamic environment with real impact on the publishing industry.
- Qualifications: Experience in accounting and proficiency in Excel; SAP knowledge is a plus.
The predicted salary is between 27900 - 34100 £ per year.
Who we are and what we do
We, Hachette UK Distribution, are the leading book distribution company in the UK.
We are one of the most advanced distribution centres in Europe, with leading-edge automation and modern systems which will ensure world-class service to customers and publisher clients.
We ship in excess of 60 million books globally each year and supply one out of every four books to the UK trade.
Our mission is to make it easy for everyone to discover new worlds of ideas, learning, entertainment and opportunity.
Hachette UK Distribution is part of the Hachette UK publishing group.
What you'll be doing
The Accounts Assistant position within the Distribution Finance department is a varied and rewarding opportunity for a motivated individual seeking to grow and develop their finance career.
The role provides key support to the Distribution Finance team and senior stakeholders through the coding and routing of invoices, recharging transport related charges through detailed analysis, weekly sales analysis, calculation and raising monthly sales invoices and sundry invoices, answering publisher queries, managing the suppliers and resolving associated queries and/or discrepancies.
The position plays an important role in providing accurate and timely financial data to support business decision-making.
The successful candidate will be comfortable working with excel, and ideally SAP or a similar ERP, while ensuring the maintenance of accurate, compliant, and well-controlled financial records.
The role would suit a proactive individual with a positive, can-do attitude and strong communication skills, both written and verbal.
The ability to work collaboratively as part of a team, as well as with stakeholders across the wider organisation, is essential.
The position is ideal for someone looking to further their accounting knowledge, system expertise, and process improvement skills.
- Role Specific Duties
- Organisation, coding, routing for authorisation and chasing of all division accounts payable invoices.
- Analysis and summarising of transport related invoices to client level costings.
- Calculating and raising of monthly sales invoices to clients for our services.
- Calculation of premium carriage charges to include on client invoices.
- Raising and chasing of sundry invoices.
- Calculation and crediting of Mixed Damages.
- Answering publisher queries.
- Own the weekly sales process.
- Manage Supplier related queries, ensuring prompt and proactive resolution.
- Maintenance of several analysis spreadsheets.
- Support the maintenance of financial systems and contribute to continuous process improvement initiatives.
- Understanding other areas within finance team to provide support and create resilience within the team.
- Provide ad-hoc support to the Distribution finance team as required.
- Any other duties as may be reasonably requested in line with the job role.
- Customer / Client relations
- Respond promptly and professionally to client queries in line with agreed Service Level Agreements.
- Ensuring that Clients’ key reporting requirements can be met where possible.
- Maintain strict confidentiality at all times in relation to financial data and sensitive business and Publisher information.
Who we are looking for
Knowledge, Experience & Qualifications
- Experience within a similar accounting role.
- Experience of liaising with colleagues and customers at all levels.
- Owner mentality towards managing own workload and prioritise effectively.
- Experience of working with SAP or other large ERP systems.
- Experience working on some similar month end tasks.
Skills & Attitudes
- High level of attention to detail.
- Excellent organisational skills.
- Positive with a “can do” attitude and demonstration of growth mindset towards development of role.
- A hunger to learn and understand.
- Flexible and can work under pressure and on own initiative.
- A good communicator with the ability to prioritise and build strong relationships across multiple functions/businesses at all levels.
- Able to use own initiative and proactively identify areas for improvement.
- Excellent IT skills including (Microsoft Word, Excel, Teams and Outlook).
- Be flexible and a team player.
What we offer
Our people are our greatest asset and our benefits reflect this. Therefore, we offer an extensive list of benefits that include:
- 35 days annual holiday including Bank Holidays
- Pension Plan and Life Assurance schemes
- Company enhanced family policy including maternity, paternity and shared parental
- Reward programme giving discounts, savings and cash back at numerous retailers
- 2 Community Days per year
- Cycle to Work scheme
- Eye care vouchers
- Generous discounts on books we publish
- Mental Health First Aiders / Champions and an Employee Assistance Programme (EAP)
- Wide-ranging training library
- Development Programmes including Mentoring
- Staff Events
- Many employee networks to join
- Free onsite parking
- Free tea and coffee
- Our commitment
Hachette employs people on the basis of their abilities.
We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.
If you are shortlisted and need us to make any adjustments to help you attend your interview, please let us know.
We will notify all candidates of the outcome of their application.
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Accounts Assistant employer: Hachette UK Distribution Limited
Hachette UK Distribution is an exceptional employer, offering a dynamic work environment within one of the most advanced distribution centres in Europe. With a strong commitment to employee development, our extensive benefits package includes 35 days of annual leave, a comprehensive pension plan, and various training programmes, ensuring that our team members can thrive both personally and professionally. Located in the heart of the UK publishing industry, we foster a collaborative culture that values diversity and encourages innovation, making it an ideal place for those looking to build a meaningful career in finance.
Contact Details:
Hachette UK Distribution Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Assistant
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
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Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
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Don’t shy away from reaching out directly to firms like Hachette UK Distribution Limited. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Accounts Assistant
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Hachette UK Distribution Limited.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Hachette UK Distribution Limited's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Hachette UK Distribution Limited
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Hachette UK Distribution Limited.
✨Prepare for Case Studies
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✨Show Your Passion for Finance
Since this is a full-time position, employers at Hachette UK Distribution Limited will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Hachette UK Distribution Limited employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
