HR Assistant (Protected Categories L. 68/99) in Nottingham

TGR Haas F1 Team has been a stalwart of the FIA Formula 1 World Championship over the past decade.

With more than 200 grand prix starts to our name, we pride ourselves on being an ambitious challenger within Formula 1 - and we want you to be part of that journey.

The first American Formula 1 team to compete in the sport since 1986, TGR Haas F1 Team made an immediate impression with a memorable points-scoring debut at the 2016 Australian Grand Prix.

Ten years later, the team is still building momentum, guided by clear objectives and technical partnerships, and fresh from securing its second biggest points haul in a Formula 1 season.

We’re a racing team – not a corporate machine.

We have three HQs – Kannapolis in the US, Banbury in the UK and Maranello in Italy – each powered by passionate, loyal and hardworking team ambassadors.

At TGR Haas F1 Team, you’ll gain exposure to many areas of the business, enjoy wider visibility, and clearly see your contributions.

Yes, you’ll learn from us, but we expect to learn from you too!

General Summary

This role reports to the HR Operations Manager (Italy) or their designee and is based in Maranello, Italy.

This position is a 12-month fixed-term contract.

The role supports the delivery and contribution of departmental and organisational objectives.

Responsible for supporting day‑to‑day operations within their area of responsibility, working collaboratively with colleagues and stakeholders to ensure high standards of service, compliance, and performance.

Adherence to organisational policies and procedures, effective communication with line management, and a commitment to continuous improvement and inclusive ways of working is essential.

Role Principles

• Act with integrity, always upholding the highest professional and ethical standards.
• Drive innovation and change to continuously improve ways of working and outcomes.
• Pursue operational excellence, ensuring efficiency, quality, and continuous improvement.
• Collaborate inclusively, building strong partnerships to achieve shared goals.
• Maintain a customer‑focused approach, prioritising the needs of internal and external stakeholders.
• Champion sustainability by embedding responsible and environmentally conscious practices into everyday work.

Key Responsibilities

• Role specific responsibilities
• Provide day-to-day administrative and operational support to the HR Operations Manager (Italy) across the full employee lifecycle, including onboarding, contractual documentation, and employee records, as well as providing backup support for payroll and pensions activities (e. g. data updates and administrative inputs) as required.
• Administer employee benefits such as canteen vouchers and private health insurance, pension funds and language training programmes, and act as a point of contact for employee queries.
• Support accurate HR data management and ensure compliance with GDPR, HR policies, and health and safety requirements.
• Coordinate onboarding and offboarding activities with payroll, IT, facilities, and line managers.
• Provide administrative support for health and safety processes, training records, and compliance tracking.
• Support the Head of HR Legal (UK) and Talent Management when required.
• Deliver flexible ad‑hoc administrative support to the wider HR team as required.
• Process HR invoices and Requisitions.
• Operational Delivery
• Carry out day‑to‑day tasks efficiently and within agreed timescales.
• Ensure work meets expected service, quality, and compliance standards.
• Demonstrate accountability and professionalism in all activities.
• Team & Stakeholder Collaboration
• Build positive working relationships with colleagues and stakeholders.
• Participate in meetings, briefings, and forums as required.
• Respond to queries within scope, escalating more complex matters when necessary.
• Compliance & Governance
• Adhere to relevant legislation, organisational policies, and internal controls.
• Handle information responsibly, including confidential or sensitive data.
• Support audit, governance, and risk management activities as required.
• Continuous Improvement
• Contribute ideas and feedback to improve processes and ways of working.
• Participate in team initiatives, projects, or improvement activities.

Additional Responsibilities

• Undertake any other reasonable duties consistent with the level and purpose of the role, as assigned by the line manager.

Person Specification

Essential Qualifications & Experience

• High School or diploma equivalent is required.
• University Degree or equivalent in a relevant discipline is beneficial.
• 1 – 3 years of experience in a similar role would be beneficial.
• Excellent knowledge of English language written & spoken.
• Resilience & Composure
• Maintains calm and focus in high-pressure, fast-paced environments.
• Able to handle setbacks and adapt quickly to changing circumstances.
• Integrity & Discretion
• Trusted to manage confidential information and sensitive team matters.
• Upholds the highest standards of professionalism and ethical conduct.
• Team-Oriented
• Collaborative mindset with a commitment to team cohesion and shared success.
• Willingness to mentor and develop talent within the organisation.
• Adaptability & Flexibility
• Comfortable with extensive travel and irregular working hours, including weekends and race days.
• Open to innovation and continuous improvement in processes and culture.

Equipment and Applications

• HRIS Platform – Manage recruitment and employee relations.
• Working knowledge of Zucchetti programme is a plus.
• Demonstrate proficiency in Microsoft Office packages, including Word, Excel, Outlook, and Power Point, to
• support reporting, documentation, and internal communications

Physical Demands

• Extended Hours & Flexibility
• Many roles require working evenings, weekends, and public holidays, particularly during race season or critical development phases.
• Travel Requirements
• Roles supporting race operations, logistics, or communications may involve frequent international travel, including long-haul flights and time zone shifts.
• Physical Activity (Varies by Role)
• Trackside roles may involve standing for long periods, walking across paddocks, and working in noisy, crowded environments.
• Factory roles may require manual handling of components, use of machinery, or working in temperature-controlled areas.
• Office-based roles typically involve prolonged computer use and occasional movement between departments.
• Sensory Demands
• Exposure to high noise levels (e. g., engines, pit lane activity), bright lighting, and fast-moving environments is common in race support roles.
• This role is based in a shared workplace environment where exposure to common allergens (including food products, fragrances and cleaning materials) may occur.

While we will always consider reasonable adjustments, we are unable to guarantee a completely allergen‑free environment.

• Health & Safety Compliance
• All roles require adherence to strict safety protocols, especially in technical and trackside environments.
• Completion of all mandatory compliance training (including health and safety, data protection, and role‑specific regulatory training) is a condition of employment and must be maintained throughout tenure.

This job description may not detail some less major duties, nor cover duties of a similar nature, which may from time to time be reasonably required by the relevant manager.

At TGR Haas F1 Team, we consider our employees our greatest asset.

We strive to create a supportive and inclusive work environment where everyone can thrive and grow.

We value diversity and encourage our employees to bring their unique perspectives and experiences to the conversation.

Diversity, Equality, and Inclusion are fundamental to who we are as a company and a collective of colleagues.

Our commitment to these ethics is steadfast and this promise travels with us wherever we are in the world.

We look after our team with multiple rewards packages, competitive bonuses and year-round health and wellbeing programs, providing you with the tools to motivate and perform at your best.

If you’re passionate about competition, technology and teamwork, then working at TGR Haas F1 Team could be the perfect fit for you.

Motorsport is a dynamic and exciting industry that offers a wide range of opportunities for those who are willing to put in the hard work and dedication required to succeed.

Working at TGR Haas F1 Team is a highly rewarding experience, as you become a crucial member of a team that is constantly pushing the boundaries of what’s possible and striving for excellence in everything we do.

Join our team and make your passion your profession.

Notice

Due to the nature of the organisation, all employees of TGR Haas F1 Team are required to be security cleared to National Security Vetting standards.

If successful in your application, we would support you with the NSV process.

As a guideline only, you would normally need to have been a UK resident for the last 5 consecutive years.

Further confirmation can be found on the Civil Aviation Authority

National Security Vetting (NSV) website https://www. caa. co. uk/commercial-industry/security/national-security-vetting/

If you have not been a UK resident for the last 5 consecutive years, please be prepared to request an Overseas Criminal Records Check for these countries as you will be asked to provide this for referencing and security checks if you are successful.