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- Tasks: Manage tenancy processes and ensure compliance for a smooth onboarding experience.
- Company: Join the largest independent property services group in the UK.
- Benefits: Competitive salary, 30 days annual leave, and career progression opportunities.
- Why this job: Be part of a dynamic team and make a real impact in property management.
- Qualifications: Strong attention to detail and excellent communication skills required.
- Other info: Exciting career in property sales and lettings with ongoing training.
The predicted salary is between 22000 - 26000 £ per year.
Join us for an exhilarating recruitment event, where your journey to joining the largest independent property services group in the United Kingdom will begin. Don’t miss this opportunity to shape your future on Wednesday 18th February 2026, from 4pm to 7pm in Colchester.
The Pre-Tenancy and Compliance Coordinator is responsible for managing the administrative process of new tenancies and re-lets, ensuring that all compliance checks, documentation, and contracts are completed accurately and on time. You will also be responsible for carrying out day-to-day landlord, property and contractor compliance tasks across the lettings portfolio. This includes monitoring certification expiries, arranging renewals, chasing landlords and contractors, and maintaining accurate compliance records.
The role supports the smooth onboarding of tenants, reducing void periods and protecting the business from compliance risk, whilst also ensuring that the company meets all statutory requirements, reducing risk exposure and protecting tenants, landlords, and the business. This includes coordination with landlords, tenants, contractors, and internal colleagues.
As a Pre-Tenancy & Compliance Coordinator at Spicerhaart in Colchester, you will receive:
- £26,500 to £29,500 OTE per year
- Full-time working hours: 9am to 6pm (Monday to Friday). Note: Saturdays as and when required in line with the needs of the business, with time off in lieu
Your additional benefits as a Pre-Tenancy & Compliance Coordinator at Spicerhaart in Colchester:
- 30 days annual leave (includes bank holidays*)
- Comprehensive and continued training as you grow and develop within your role
- Career progression opportunities
- Employee Assistance Programme (24/7 access to our confidential helpline)
- Eye care*
- Employee Referral Bonus*
- Company Pension Scheme
Key responsibilities of a Pre-Tenancy & Compliance Coordinator at Spicerhaart in Colchester:
- Maintain accurate compliance records and/or due diligence mitigation for Gas, EPC, EICR, Licensing & Smoke & CO Alarms
- Liaise with central Operations function to instruct internal License applications
- Chase landlords and contractors for renewals ahead of expiry
- Process and log AML and Right to Rent checks
- Ensure compliance data is entered correctly into CRM systems
- Escalate non-compliant cases to Central PM Manager
- Contribute to audit preparation and quality assurance processes
- Manage pre-tenancy checks, including AML and Right to Rent requirements
- Prepare and issue tenancy agreements and supporting documentation
- Ensure compliance with statutory requirements
- Coordinate with field Residential Lettings agents & Property Managers, landlords, tenants, and contractors to ensure readiness for move-in
- Maintain accurate records in our CRM system
Role Competencies of a Pre-Tenancy & Compliance Coordinator at Spicerhaart in Colchester:
- Attention to Detail: Ensures accuracy in tenancy documents and in managing compliance data.
- Organisational Skills: Ability to prioritise workload and manage deadlines, whilst managing multiple cases.
- Communication: Clear, professional communication with landlords, contractors, and tenants.
- Compliance Knowledge: Understanding of key statutory requirements.
- IT Proficiency: Confident in using CRM and document management systems.
- Customer Focus: Commitment to providing excellent service to landlords and tenants.
- Teamwork: Collaborative approach, supporting Managers and colleagues.
Core Competencies of a Pre-Tenancy & Compliance Coordinator at Spicerhaart in Colchester:
- Works well with others to create a team spirit and an enjoyable working environment.
- Delivers outstanding customer service by exceeding expectations.
- Focuses on results to deliver business success.
- Follows company standards and procedures.
- Embraces responsibility and accountability.
- Demonstrates professionalism, honesty and integrity.
- Demonstrates a thirst for development.
Apply now!
Terms & Conditions apply
Please note: If you are successful in your application for this role but voluntarily leave the role within the first 12 months of employment, you may be required to reimburse the company for the costs associated with your training programme.
Armed Forces Covenant: Spicerhaart is a forces-friendly company offering many Estate Agency roles to those considering leaving the forces.
If you are looking for an exciting career, where you feel part of something bigger, and where your excellent communication skills come into play every single day, then the world of property sales and lettings could be for you.
Administrator in Colchester employer: Haart
Contact Detail:
Haart Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Colchester
✨Tip Number 1
Get ready for that recruitment event! Dress smart, bring your best self, and be prepared to chat about your skills. We want to see your enthusiasm and how you can fit into our team.
✨Tip Number 2
Research the company before you arrive. Knowing about our values and what we do will help you stand out. We love candidates who show genuine interest in our mission and services!
✨Tip Number 3
Practice your communication skills. You’ll need to demonstrate how well you can interact with landlords, tenants, and colleagues. We’re looking for clear and professional communicators!
✨Tip Number 4
Don’t forget to follow up after the event! A quick thank-you email can go a long way. It shows us you’re keen and keeps you fresh in our minds as we make decisions.
We think you need these skills to ace Administrator in Colchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Pre-Tenancy & Compliance Coordinator role. Highlight your attention to detail and organisational skills, as these are key competencies we’re looking for!
Show Off Your Communication Skills: In your written application, demonstrate your ability to communicate clearly and professionally. This is super important for liaising with landlords, tenants, and contractors, so let us see your best communication style!
Be Specific About Your Experience: When detailing your previous roles, focus on specific tasks that relate to compliance and administration. Mention any experience with CRM systems or managing compliance records to show you’re a great fit for our team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates about the recruitment process!
How to prepare for a job interview at Haart
✨Know Your Compliance Basics
Familiarise yourself with key compliance requirements relevant to the role, such as AML and Right to Rent checks. Being able to discuss these topics confidently will show your understanding of the responsibilities you'll be handling.
✨Show Off Your Organisational Skills
Prepare examples that demonstrate your ability to manage multiple tasks and prioritise effectively. Think of times when you successfully juggled deadlines or maintained accurate records, as this is crucial for the role.
✨Communicate Clearly
Practice articulating your thoughts clearly and professionally. Since the role involves liaising with landlords, tenants, and contractors, showcasing your communication skills during the interview will be key to making a great impression.
✨Emphasise Teamwork
Be ready to discuss how you've worked collaboratively in previous roles. Highlighting your ability to support colleagues and contribute to a positive team environment will resonate well with the interviewers.
