At a Glance
- Tasks: Conduct property inspections and manage inventories while making a real difference in the community.
- Company: Join haart Estate Agents, a dynamic property management company with a supportive team.
- Benefits: Earn £28,500 OTE, enjoy 30 days annual leave, and access ongoing training.
- Other info: Great career progression opportunities in a friendly, inclusive workplace.
- Why this job: Experience diverse daily tasks and contribute to safe, compliant homes across Somerset.
- Qualifications: Valid UK driving licence and strong organisational skills required; property experience is a plus.
The predicted salary is between 31500 - 38500 £ per year.
As a Property Management Externals Associate at haart Estate Agents, you'll be out in the field carrying out inspections, inventories and tenancy appointments across Somerset that help keep homes safe, compliant and well managed.
Working independently while supported by an experienced team, you'll make a real difference to landlords, tenants and the wider business every day.
If you're organised, observant and enjoy a role where no two days are the same, we'd love to hear from you.
Benefits
- £28500 OTE per annum
- Full-time working hours: 8:30am to 6pm weekdays, and 9am to 5pm every one-in-four Saturdays (additional Saturdays as and when required in line with the needs and expectations of the business)
- Company Car
- 30 days annual leave (includes bank holidays*)
- Enrolment at the Spicerhaart Learning & Development Centre
- Continued training as you grow and develop within your role
- Career progression opportunities
- Employee Assistance Programme (24/7 access to our confidential helpline)
- Eye care
- Employee Referral Bonus
- Company Pension Scheme
- Location
Role covers Bristol, Swindon, Weston-super-mare and Taunton, as well as other various locations and additional travel in line with the needs and expectations of the business.
The Purpose of the Role
The Property Management Externals Associate (PMEA) is responsible for delivering all external property management services across the tenancy lifecycle, including property visits, inventories, check-ins, check-outs, ad-hoc external inspections.
The Role Plays a Critical Part In
- Protecting landlord assets
- Supporting compliance and risk mitigation
- Enabling efficient tenancy lifecycle management
- Driving additional revenue through chargeable external services
- Key Working Relationships
- Property Management teams
- Compliance team
- Lettings Branch teams
- Contractors
- Inventory & Visit teams
- Landlords
- Tenants
- Core Responsibilities
Property Visits
- Conduct routine property visits in line with company policy and compliance requirements
- Complete detailed, accurate visit reports using company systems
• Identify and report
- Maintenance issues
- Compliance risks
- Damage or misuse
- Health & safety concerns
- Tenancy breaches
- Upload photographic evidence and professional commentary
- Ensure all visit targets are achieved in line with portfolio expectations
- Inventories And Check-Ins
- Complete professional, detailed inventories prior to tenancy start
- Conduct check-in appointments with tenants
- Clearly document property condition
- Ensure compliance with deposit protection requirements
- Upload reports promptly to enable tenancy commencement
- Check-Outs And Deposit Support
- Conduct check-out inspections at tenancy end
- Produce accurate, evidence-based check-out reports
- Identify fair wear and tear vs. tenant damage
- Support Property Managers with deposit negotiation evidence
- Reporting And Issue Escalation
- Escalate urgent or high‑risk issues immediately
- Liaise with internal Property Managers regarding findings and raise repairs to Property Managers promptly
- Ensure all information is recorded accurately
- Customer Service
- Provide professional, courteous service to tenant and landlords
- Representing the company brand positively at all times.
- Managing appointments efficiently
- Communicating clearly and professionally
- Performance Expectations And KPIs
- Support delivery of chargeable services and contribute to achievement of external services income targets
- Deliver set average number of appointments per day
- Deliver expected service and quality through turnaround times and accuracy and completeness of reports
- Core Technical Competencies
- Property inspection expertise
- Understanding of tenancy lifecycle
- Knowledge of property condition reporting
- Basic understanding of lettings legislation and compliance
- Ability to identify risk and maintenance issues
- Core Behavioural Competencies
- Accountability
- Takes ownership of appointments and reporting
- Identifies risks others may miss
- Attention To Detail
- Produces accurate and thorough reports
- Identifies risks that others may miss
- Organisation And Efficiency
- Plans diary effectively
- Maximises productivity
- Professionalism
- Represents the business positively
- Builds trust with customers
- Communication
- Clear written and verbal communication
- Professional and objective reporting
- Commercial Awareness
- Understands importance of revenue‑generating services
- Supports business performance
Experience And Qualifications
Essential
- A valid Full UK Driving Licence for a manual car. We cannot accept automatic-only licences at this time.
- Experience in property, lettings, inventory or inspections OR transferable field-based experience
- Strong organisational skills
- Comfortable working independently
Desirable
- Inventory experience
- Property management experience
- ARLA Propertymark qualification [or willingness to work towards]
- The Finer Details
To be eligible to proceed in our recruitment process, you will need
- Full UK Driving Licence
- Legal entitlement to live and work in the UK (in accordance with the Immigration Asylum and Nationality Act 2006)
- We’ll need evidence of your right to work in the UK, in the form of: Passport/Birth Certificate
- We will also need
- Proof of Address
- National Insurance
- Drivers Licence Check
At some point(s) in your application process, you may be required to interview via video call.
Our Employee Assistance Programme offers up to six sessions of support and guidance, via telephone.
Company financial commitments to annual eye tests, and glasses, are subject to the terms stated in the company Eye Test Policy.
Employee referrals are subject to the terms stated in our Employee Referral Scheme.
30 days' annual leave includes bank holidays - day in lieu if you happen to work the bank holiday (22 days plus bank holidays, equalling 30 days total on average)
Hotel stay whilst training in Colchester is dependent on your travel distance to our Head Office location.
Please note: If you are successful in your application for this role but voluntarily leave the role within the first 12 months of employment, you may be required to reimburse the company for the costs associated with your training programme.
Armed Forces Covenant
Spicerhaart is a forces‑friendly company offering many Estate Agency roles to those considering leaving the forces.
If you are looking for an exciting career, where you feel part of something bigger, and where your excellent communication skills come into play every single day, then the world of property sales and lettings could be for you.
- Please visit: https://www. haart. co. uk/about-us/armed-forces-covenant/
- Equal Opportunities
At Spicerhaart, variety makes our Company DNA come to life.
We love people, and what's more, we love the differences that make each person who they are, we support you and encourage those differences, to make you the best person you can be.
Spicerhaart are proud to be an equal opportunity workplace and we welcome all talented individuals to apply for a career with us.
We are committed to equal employment opportunity regardless of race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.
If you have a disability or special need that requires accommodation, please let our Talent Team know and we will be happy to assist to the best of our ability - regardless of how small or large your requirement may be.
Privacy Policy
We process any information you provide in accordance with our Privacy Policy which is available on the Spicerhaart website
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Inventory Clerk employer: haart Estate Agents
haart Estate Agents is an exceptional employer, offering a dynamic work environment in Medway where you can thrive as a Senior Branch Manager. With an uncapped commission scheme and a strong focus on professional development, we foster a high-performance culture that empowers our team to excel and achieve their career aspirations. Join us to be part of a supportive team that values your contributions and encourages growth in a competitive market.
StudySmarter Expert Advice🤫
We think this is how you could land Inventory Clerk
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like haart Estate Agents and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at haart Estate Agents!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like haart Estate Agents keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Inventory Clerk
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to haart Estate Agents:This is your chance to really connect with the team at haart Estate Agents. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at haart Estate Agents
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with haart Estate Agents.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show haart Estate Agents that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at haart Estate Agents. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
