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- Tasks: Manage tenancy processes and ensure compliance for a smooth onboarding experience.
- Company: Join the largest independent property services group in the UK.
- Benefits: Competitive salary, 30 days annual leave, and career progression opportunities.
- Why this job: Shape your future in a dynamic environment with real impact on tenants and landlords.
- Qualifications: Strong attention to detail and excellent communication skills required.
- Other info: Exciting career in property sales and lettings with ongoing training and support.
The predicted salary is between 22600 - 26400 £ per year.
Join us for an exhilarating recruitment event, where your journey to joining the largest independent property services group in the United Kingdom will begin. Don’t miss this opportunity to shape your future on Wednesday 18th February 2026, from 4pm to 7pm in Colchester.
The Pre-Tenancy and Compliance Coordinator is responsible for managing the administrative process of new tenancies and re-lets, ensuring that all compliance checks, documentation, and contracts are completed accurately and on time. You will also be responsible for carrying out day-to-day landlord, property and contractor compliance tasks across the lettings portfolio. This includes monitoring certification expiries, arranging renewals, chasing landlords and contractors, and maintaining accurate compliance records.
The role supports the smooth onboarding of tenants, reducing void periods and protecting the business from compliance risk, whilst also ensuring that the company meets all statutory requirements, reducing risk exposure and protecting tenants, landlords, and the business. This includes coordination with landlords, tenants, contractors, and internal colleagues.
As a Pre-Tenancy & Compliance Coordinator at Spicerhaart in Colchester, you will receive:
- £26,500 to £29,500 OTE per year
- Full-time working hours: 9am to 6pm (Monday to Friday). Note: Saturdays as and when required in line with the needs of the business, with time off in lieu
- 30 days annual leave (includes bank holidays)
- Comprehensive and continued training as you grow and develop within your role
- Career progression opportunities
- Employee Assistance Programme (24/7 access to our confidential helpline)
- Eye care
- Employee Referral Bonus
- Company Pension Scheme
Key responsibilities include:
- Maintain accurate compliance records and/or due diligence mitigation for Gas, EPC, EICR, Licensing & Smoke & CO Alarms
- Liaise with central Operations function to instruct internal License applications
- Chase landlords and contractors for renewals ahead of expiry
- Process and log AML and Right to Rent checks
- Ensure compliance data is entered correctly into CRM systems
- Escalate non-compliant cases to Central PM Manager
- Contribute to audit preparation and quality assurance processes
- Manage pre-tenancy checks, including AML and Right to Rent requirements
- Prepare and issue tenancy agreements and supporting documentation
- Ensure compliance with statutory requirements
- Coordinate with field Residential Lettings agents & Property Managers, landlords, tenants, and contractors to ensure readiness for move-in
- Maintain accurate records in our CRM system
Role Competencies:
- Attention to Detail: Ensures accuracy in tenancy documents and in managing compliance data.
- Organisational Skills: Ability to prioritise workload and manage deadlines, whilst managing multiple cases.
- Communication: Clear, professional communication with landlords, contractors, and tenants.
- Compliance Knowledge: Understanding of key statutory requirements.
- IT Proficiency: Confident in using CRM and document management systems.
- Customer Focus: Commitment to providing excellent service to landlords and tenants.
- Teamwork: Collaborative approach, supporting Managers and colleagues.
Core Competencies:
- Works well with others to create a team spirit and an enjoyable working environment.
- Delivers outstanding customer service by exceeding expectations.
- Focuses on results to deliver business success.
- Follows company standards and procedures.
- Embraces responsibility and accountability.
- Demonstrates professionalism, honesty and integrity.
- Demonstrates a thirst for development.
Apply now!
Terms & Conditions apply. Please note: If you are successful in your application for this role but voluntarily leave the role within the first 12 months of employment, you may be required to reimburse the company for the costs associated with your training programme.
Spicerhaart is a forces-friendly company offering many Estate Agency roles to those considering leaving the forces. If you are looking for an exciting career, where you feel part of something bigger, and where your excellent communication skills come into play every single day, then the world of property sales and lettings could be for you.
Administrator in Colchester employer: haart Estate Agents
Contact Detail:
haart Estate Agents Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Colchester
✨Tip Number 1
Get ready for the recruitment event! Brush up on your knowledge about compliance and property management. We want to see you shine, so prepare some questions to ask about the role and the company.
✨Tip Number 2
Network like a pro! Chat with other candidates and company representatives at the event. Building connections can give you an edge and might even lead to insider tips on landing the job.
✨Tip Number 3
Show off your organisational skills! During conversations, highlight how you manage multiple tasks and deadlines. This is key for the Pre-Tenancy & Compliance Coordinator role, so let us know how you keep everything in check.
✨Tip Number 4
Don’t forget to apply through our website after the event! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our events!
We think you need these skills to ace Administrator in Colchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Pre-Tenancy & Compliance Coordinator role. Highlight your attention to detail and organisational skills, as these are key for managing compliance records and documentation.
Craft a Compelling Cover Letter: Your cover letter should reflect your enthusiasm for the role and the company. Share specific examples of how your previous experience aligns with the responsibilities listed in the job description.
Showcase Your Communication Skills: Since this role involves liaising with landlords, tenants, and contractors, emphasise your communication skills in your application. Use clear and professional language to demonstrate your ability to convey information effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. This way, you can ensure all your details are captured correctly and you’ll be kept updated on your application status.
How to prepare for a job interview at haart Estate Agents
✨Know Your Compliance Basics
Before the interview, brush up on key compliance regulations relevant to property services. Understanding terms like AML and Right to Rent checks will show that you’re serious about the role and ready to hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in the past. Being able to demonstrate your organisational skills will be crucial, especially since the role involves juggling various compliance records and deadlines.
✨Communicate Clearly and Professionally
Practice articulating your thoughts clearly. Since the job requires liaising with landlords, tenants, and contractors, showcasing your communication skills during the interview will help you stand out as a candidate who can maintain professional relationships.
✨Emphasise Teamwork and Customer Focus
Be ready to discuss how you’ve worked collaboratively in previous roles. Highlighting your commitment to excellent customer service will resonate well, as the company values teamwork and aims to exceed expectations for landlords and tenants alike.
