Procurement Administrator

We are looking for a proactive, highly organised, and detail-oriented Procurement Administratorto join our growing business based at our Head Office in Rainham, Essex.

This is a key hands-on role responsible for coordinating our supply chain logistics, goods inward processes, and stock control across our network of cold store facilities. You will take ownership of booking delivery slots, managing purchase orders, arranging stock movements, and assisting with import and customs procedures.

This is an excellent opportunity for someone with strong administrative and supply chain coordination skills looking to play a vital part in keeping our day-to-day operations running smoothly.

About H. Smith Food Group plc

We are a well-established food distribution business supplying a wide range of frozen products to the foodservice and retail sectors across the UK. Operating from our head office in Rainham, Essex, we pride ourselves on delivering excellent service, investing in technology, and building long-term relationships with our customers, suppliers, and employees.

As our business continues to grow, we are looking for a logistics professional who will play an important role in supporting our supply chain operations, ensuring seamless movement of stock from international suppliers through to our cold store network.

Key Responsibilities

• Book all goods inwards accurately into the internal system.
• Manage and schedule delivery slots via email and telephone with hauliers and suppliers.
• Update container purchase orders (POs) with relevant booking slots, cold store locations, and haulier details.
• Update POs with supplier references and maintain accurate order records.
• Track and chase shipments and vessel departure/arrival dates on a weekly basis to ensure on-time delivery.

Cold Store & Inventory Coordination

• Arrange and coordinate collections and deliveries across third-party cold stores, keeping all relevant internal departments fully updated.
• Process and complete stock movements between external cold storage facilities.
• Maintain and update the system stock tab regularly to ensure accurate data for stock counts and inventory auditing.

Customs & Technical Administration

• Coordinate customs clearance processes for European DAP (Delivered at Place) incoming deliveries.
• Lead a company project to update product information across the database, systematically uploading product specifications, technical sheets, and quality certificates.
• Carry out ad hoc operational and supply chain administration tasks as required.

Skills & Experience

We are looking for someone with experience in the following:

• Experience in a logistics, supply chain, import, or stock administration role.
• Familiarity with booking delivery slots and liaising with hauliers/transport providers.
• Familiarity with and confidence in using Microsoft 365 apps, specifically Excel and Outlook, but Word, PowerPoint etc will be necessary as well.

Personal Qualities

• Excellent attention to detail and high levels of accuracy in data entry.
• Strong organisational skills with the ability to prioritise a busy workload.
• Clear and professional communication skills (written and verbal) when dealing with hauliers, cold stores, and suppliers.
• A proactive mindset with the confidence to chase shipments and resolve delivery issues before they cause disruption.
• Able to work effectively both independently and as part of a collaborative team.

What We Offer

• Competitive salary of £27,000–£29,000, depending on experience.
• Monday to Friday working hours – no weekend shifts.
• Opportunity to take ownership of key supply chain workflows and systems projects.
• Supportive working environment with opportunities for professional development within an established food business.

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