At a Glance
- Tasks: Provide high-level support to senior leaders and manage complex operations.
- Company: Join Gymshark, a rapidly growing company in the fitness community.
- Benefits: Enjoy competitive perks like performance bonuses, healthcare, and gym discounts.
- Other info: Hybrid role with opportunities for personal and professional growth.
- Why this job: Be a key player in a dynamic environment and make a real impact.
- Qualifications: 3+ years as an Executive Assistant with strong communication and organisational skills.
The predicted salary is between 36000 - 60000 £ per year.
We’re looking for a highly capable and proactive Executive Assistant (experienced EA) to provide high‑level support to our Chief(s) and senior leaders. This role plays a critical part in enabling the smooth running of executive operations, ensuring our leaders can focus on what matters most in a complex, fast-moving environment. Operating with significant autonomy and discretion, you’ll confidently navigate sensitive matters, anticipate needs before they arise, and apply sound judgement in resolving issues. You’ll be working across senior stakeholders, managing ambiguity, and creating calm and clarity in a dynamic setting. If you thrive in a role that demands exceptional organisation, strategic thinking, and the ability to operate as a trusted partner, this could be the perfect opportunity for you.
WHAT YOU'LL BE DOING.
- Advanced Executive Support
- Provide high‑level support to designated D/GM or Chief(s), managing complex diaries and resolving scheduling conflicts to protect priorities.
- Oversee intricate travel arrangements, creating contingencies and adjusting plans in real time when needed.
- Manage executive inboxes with discretion — anticipating issues, drafting sensitive communications, and identifying what requires escalation.
- Lead end‑to‑end preparation for high‑impact meetings, ensuring clarity of objectives, delivery of required materials, and timely follow‑up.
- Operational Excellence
- Own the operational delivery of complex events and executive activities, identifying risks and resolving issues independently.
- Exercise delegated authority in areas such as approving expenses and purchase orders, using judgement in time‑critical situations.
- Act as a trusted operational proxy for senior leaders, handling sensitive matters and making sound decisions on their behalf.
- Stakeholder & Communication Management
- Manage interactions with senior stakeholders, anticipating concerns and ensuring communications are handled appropriately.
- Establish and maintain efficient executive ways of working, identifying challenges and implementing practical improvements.
- Maintain accurate records, documentation, and processes with a focus on continuity and risk management.
- Team Contribution
- Provide broader administrative support as needed.
- Contribute to shared EA team coverage and collaborate across the wider business.
WHAT WE'RE LOOKING FOR.
- Essential Skills & Experience
- 3+ years’ experience as an Executive Assistant supporting senior leaders.
- Exceptional verbal and written communication skills, with the ability to adapt tone and messaging for different audiences.
- Proven capability in complex diary management across multiple locations and time zones.
- Highly proactive, with strong forward‑planning and the ability to work autonomously.
- Experience managing multiple critical demands in fast‑moving environments.
- Outstanding attention to detail and time‑management skills.
- Proven ability to handle large volumes of confidential or sensitive information, with strong awareness of GDPR.
- Advanced proficiency in Microsoft Office Suite and comfort with learning new tools and systems.
- Behaviours
- Self‑motivated, proactive, and results‑driven.
- Calm and composed under pressure.
- High attention to detail and accuracy.
- Professionalism, integrity, and strong discretion.
- Clear and concise communicator.
- Confident influencing skills.
- Strong stakeholder management at C‑suite level.
- Tech‑savvy and open to improving processes and adopting new ways of working.
- Strong problem‑solving skills.
- Positive, resilient mindset.
This is a hybrid role and would require the successful candidate to attend at least 3 days a week at our HQ in Solihull.
BELONGING AT GYMSHARK.
Our mission is to be a place where everyone belongs. We’re an equal opportunities employer, and for us that means we always strive to be as inclusive as possible in all aspects of employment, right from your application. We’re committed to finding reasonable adjustments for candidates with specific needs or have a disability during our recruitment process, and all applicants will be considered fairly and equally. We do not tolerate discrimination of any kind.
ABOUT US.
We’re here to unite the conditioning community. We believe that putting the sweat in today prepares us for tomorrow. So, we give people the tools they need to reach further, go faster, be stronger. We celebrate those who show up – for themselves – to be their physical or mental best, whatever that means for them. It’s what we want for our community, and our team. A team that’s growing rapidly around the world. A collective of talented individuals working together to invent Gymshark’s future. Our plans are ambitious, and we’re looking for people who want to join us for the ride – our growth will be your growth.
THE PERKS.
- Performance-based Bonus opportunity
- Funded Healthcare benefit
- 25 days holiday, additional day for your birthday & Bank Holidays
- Contributory Employer pension scheme
- Flexible benefits programme – including salary sacrifice EV scheme, dental insurance, cycle to work, tech scheme, holiday trading
- Gymshark Employee Discount & long service awards
- Access to High Street cashback and discounts
- Financial, Physical and Mental Wellbeing Support
- Enhanced Family Leave package
- Life Assurance
- Office location specific benefits include (IQ): Gym Membership to The Lifting Club (LC), Onsite lunch provision & coffee bars, EV charge points available
Executive Assistant (Hiring Immediately) in Solihull employer: Gymshark
Gymshark is an exceptional employer that fosters a culture of inclusivity and growth, making it an ideal place for an Executive Assistant to thrive. With a commitment to employee wellbeing, the company offers a range of benefits including performance-based bonuses, funded healthcare, and generous holiday allowances, all while providing a dynamic work environment in Solihull that encourages professional development and collaboration among talented individuals. Join us to be part of a rapidly growing team where your contributions will directly impact our ambitious goals and community.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Hiring Immediately) in Solihull
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Tailor your responses to show how you align with their mission. We want to see that you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you rehearse, the more confident you'll feel when it’s time to shine in front of the hiring team.
✨Tip Number 4
Follow up after your interview! A simple thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Executive Assistant (Hiring Immediately) in Solihull
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting senior leaders and managing complex diaries, as this is what we’re really looking for!
Showcase Your Communication Skills:Since exceptional verbal and written communication skills are essential, don’t shy away from demonstrating these in your application. Use clear and concise language, and adapt your tone to match our dynamic environment.
Highlight Your Proactivity:We love candidates who are proactive! Share examples of how you’ve anticipated needs or resolved issues independently in previous roles. This will show us that you can thrive in a fast-moving environment.
Apply Through Our Website:For the best chance of success, make sure to apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Gymshark
✨Know Your Executive Support Inside Out
Before the interview, make sure you understand the key responsibilities of an Executive Assistant. Familiarise yourself with managing complex diaries, travel arrangements, and high-impact meetings. This will help you demonstrate your knowledge and readiness to support senior leaders effectively.
✨Showcase Your Communication Skills
Since exceptional verbal and written communication is crucial for this role, prepare examples that highlight your ability to adapt your messaging for different audiences. Practice articulating your thoughts clearly and concisely, as this will reflect your professionalism and attention to detail.
✨Demonstrate Proactivity and Problem-Solving
Think of specific instances where you've anticipated needs or resolved issues independently. Be ready to discuss how you handle ambiguity and manage multiple critical demands in fast-paced environments. This will show that you're not just reactive but also proactive in your approach.
✨Prepare for Stakeholder Management Scenarios
Anticipate questions about how you would manage interactions with senior stakeholders. Prepare to discuss your strategies for maintaining efficient communication and handling sensitive matters. This will illustrate your capability to operate as a trusted partner in a dynamic setting.
