At a Glance
- Tasks: Support administration and bookkeeping tasks while making a real impact in a growing business.
- Company: Join a family-run business that values work-life balance and employee contributions.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Ideal for those seeking flexibility, especially parents needing school drop-off/pick-up.
- Why this job: Be part of a collaborative team where your skills can shine and make a difference.
- Qualifications: Experience in administration and strong knowledge of Microsoft Office; Xero training available.
The predicted salary is between 24000 - 28000 £ per year.
Full-Time Admin Assistant & Bookkeeper
Salary: £24k - £28k per year (Depending on experience)
Working Pattern: 5 days per week Mon - Fri (9 am – 5 pm)
Flexible Working Hours: Limited
We are delighted to offer a full-time role in GWT, providing a new challenge for our growing business. Following a period of expansion and strategic change, we are now looking for a proactive Admin Assistant & Bookkeeper to support our Center Administration department. This is an exciting opportunity to join a collaborative, flexible business where you can make a real impact! We are a small family-run business, and our employees are key to us. We understand the life balance of work and family, and we are open to discussions about flexible working hours, but this would only be for a small proportion of hours offsite.
Job Role
The role offers a high level of autonomy, with the opportunity to shape processes and contribute to system improvements.
Key Responsibilities
- Assist in the daily Training Center administration duties
- Assist the Business Admin Manager with general support areas
- Assist with customer service requests such as booking, invoices, etc
- Record daily financial transactions (sales, purchases, receipts, payments) in Xero
- Perform bank reconciliations and manage accounts payable/receivable
- Assist with payroll processes (timesheets, hours tracking, liaising with external payroll provider)
- Support the preparation of the monthly statements
- Assist with budgeting, forecasting, and expense analysis
- Support with shipping and payment documentation (including international operations)
- Provide general administrative support as required
About You
- Excellent knowledge of Microsoft Word and Excel (Essential)
- Proven experience in a similar administration role (Essential)
- Strong working knowledge of bookkeeping and Xero (Non-essential training can be provided)
- Highly organised with strong attention to detail (Essential)
- Comfortable working independently and taking initiative (Essential)
- Strong communication skills and a collaborative mindset (Essential)
Working Arrangements
This is a full-time role, typically requiring 5 days per week in the Hillington office (Mondays or Fridays). Flexible Hours: Some work must be done live during the working day. However, for non-time-sensitive work, hours may be adjusted. The role could perhaps suit someone with a young family who requires school or childcare drop-off and pick-up.
Admin Assistant & Bookkeeper in Glasgow employer: GWT
At GWT, we pride ourselves on being a supportive and flexible employer, perfect for those seeking a balance between work and family life. As a small family-run business located in Hillington, we offer our employees the chance to make a meaningful impact while enjoying a collaborative work culture that values autonomy and personal growth. With opportunities for professional development and a commitment to employee well-being, GWT is an excellent choice for anyone looking to thrive in their career.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Assistant & Bookkeeper in Glasgow
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Admin Assistant & Bookkeeper role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in administration and bookkeeping. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Don’t just apply – follow up! After submitting your application through our website, drop a quick email to express your enthusiasm for the role. It shows initiative and keeps you on their radar.
✨Tip Number 4
Prepare for interviews by practising common questions related to admin and bookkeeping tasks. Think about how you can demonstrate your organisational skills and attention to detail – these are key for the role!
We think you need these skills to ace Admin Assistant & Bookkeeper in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your admin and bookkeeping experience, especially with Xero, to show us you’re the right fit for our team.
Craft a Personal Cover Letter:Don’t just send a generic cover letter! Tell us why you want to join our family-run business and how you can contribute to our growth. A personal touch goes a long way!
Show Off Your Organisational Skills:Since we value organisation and attention to detail, make sure your application is well-structured and free of errors. This is your chance to demonstrate those skills right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at GWT
✨Know Your Numbers
As an Admin Assistant & Bookkeeper, you'll be dealing with financial transactions and bookkeeping software like Xero. Brush up on your financial knowledge and be ready to discuss your experience with managing accounts, bank reconciliations, and payroll processes. This will show that you’re not just familiar with the role but also confident in handling the numbers.
✨Showcase Your Organisational Skills
This role requires a high level of organisation and attention to detail. Prepare examples from your past experiences where you successfully managed multiple tasks or improved processes. Highlighting your ability to stay organised will resonate well with the interviewers, especially in a small family-run business where every detail counts.
✨Demonstrate Your Initiative
The job description mentions a need for someone who can work independently and take initiative. Think of instances where you identified a problem and took steps to solve it without being asked. Sharing these stories will illustrate your proactive nature and how you can contribute positively to their team.
✨Communicate Effectively
Strong communication skills are essential for this role, especially when assisting with customer service requests. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to demonstrate your collaborative mindset and genuine interest in the company.
