At a Glance
- Tasks: Coordinate recruitment activities and enhance candidate experiences using AI and automation.
- Company: Join a fast-growing global data tech company with a supportive culture.
- Benefits: Enjoy 25 days annual leave, health benefits, and flexible working options.
- Other info: Diversity and inclusion are at our core; we welcome all applicants.
- Why this job: Make a real impact in talent coordination while working in a dynamic environment.
- Qualifications: Strong coordination skills and a passion for improving processes are essential.
The predicted salary is between 28350 - 34650 £ per year.
Weekly office requirement: Hybrid, 2-3 days/week
Employment type: Full time, 3-month FTC
At GWI we’re always looking for extraordinary people who thrive on making an extraordinary impact. Right now we’re looking for an Associate Talent Coordination Specialist to play a key role in our People Operations team in London. If that’s you, and making a difference gets you out of bed in the morning, keep reading. It could be the start of something, well, extraordinary.
If successful at application stage, you'll receive an invitation to submit a one-way video interview so we can get to know you a bit better - keep an eye on spam just in case!
Sounds great, what will I be doing?
As our Associate Talent Coordination Specialist you’ll:
- Coordinate candidates and interviews end-to-end while keeping every stakeholder in the loop - whatever their role or seniority.
- Report into our Senior People Workflow Specialist, being a trusted point of contact across the business.
- Provide ideas on where AI or automation could help improve processes.
A few things you’ll be responsible for:
- Coordinating recruitment activities across the process - using AI and automation to keep things moving at pace without sacrificing accuracy.
- Ownership of your day-to-day tasks, from managing diaries across multiple timezones to posting job adverts and creating job offers.
- Owning internal and external communications across the hiring process.
- Building genuine relationships with Hiring Managers across every level of the business.
- Delivering a next-level candidate experience that's fast, clear and memorable for every applicant.
You'll need to be flexible, comfortable with continuous change, and working in a high-tempo environment.
What do I need to bring with me?
This role suits someone early in their career who's already coordinated fast-moving, detail-heavy work - but you don't need TA experience specifically. Strong backgrounds in PA, EA, office management or general coordination are just as welcome as recruitment coordination.
Here's what the team will be looking for in you:
- Proven coordination or administrative experience - hands-on ATS experience such as Greenhouse is a plus.
- Detail attentive while driven by urgency - accuracy-obsessed, steady under pressure, fast to react, and quick to reprioritise.
- Strong and adaptable communication skills.
- Fluency in and a genuine curiosity about AI tools and automation.
- Natural problem solver - you notice when something's not quite working and aren't afraid to flag it and offer a solution.
- A pulse on the talent market - understanding hiring trends and candidate expectations.
- A passion for delivering a positive, memorable candidate experience.
Equally important is attitude. We want people who think big, ask why, and show respect.
Why Join Us
- A front-row seat in a fast-growing, global data tech company.
- Real ownership from day one - this is a company built on trust, not micromanagement.
- A supportive, forward-thinking People & Culture team.
- Hybrid working in our London office.
What We Offer
- 25 days’ annual leave, plus office closures over the holidays.
- Health cash plan, enhanced family benefits, carer days, and mental health support.
- Competitive salary, 4% pension matching, and recognition programs.
- Flexitime, early Friday finishes, hybrid and remote options.
- Accredited learning, leadership development, and global career mobility.
- DE&I initiatives, volunteering opportunities, donation matching, and payroll giving.
Diversity, Equity & Inclusion
Diversity is fundamental to who we are—as a data company and as a workplace. We strive to build a workforce as diverse and inclusive as the insights we deliver. As a Disability Confident employer, we welcome applications from disabled candidates and are committed to making adjustments throughout the hiring process.
Associate Talent Coordination Specialist - 3 month fixed-term contract in London employer: GWI
GWI is an exceptional employer that fosters a collaborative and innovative work culture, particularly in the vibrant city of London. With a strong focus on employee growth, you will have access to professional development opportunities while working alongside a talented team dedicated to driving impactful CRM solutions. The hybrid work model allows for flexibility, ensuring a healthy work-life balance as you contribute to a data-driven environment that values your expertise.
StudySmarter Expert Advice🤫
We think this is how you could land Associate Talent Coordination Specialist - 3 month fixed-term contract in London
✨Get Involved in Recruitment Events
Temporary roles in talent acquisition can pop up all over the place, so keep an eye on local recruitment fairs and industry networking events. These are prime opportunities to chat directly with companies like GWI and get your foot in the door—sometimes you can even land an interview on the spot!
✨Engage in Online Recruitment Communities
Join communities on platforms like LinkedIn or niche forums where recruiters hang out. Engage in discussions, share your insights, and post your availability for temporary roles. You never know, a connection might refer you to a role at a place like GWI before it even hits job boards!
✨Flex Your Availability and Skills
When applying for temporary positions, be upfront about your availability and any specific skills you have that can meet the urgent needs of recruiters. This makes you more attractive to hiring managers looking for someone who can hit the ground running.
✨Tap Into Your Uni’s Career Services
If you're still near a university, don't forget about their career services! They often have exclusive listings for temporary roles, especially in talent acquisition, and can connect you with employers who are keen to hire students or recent grads like us for short-term assignments.
We think you need these skills to ace Associate Talent Coordination Specialist - 3 month fixed-term contract in London
Some tips for your application 🫡
Showcase Your Recruitment Skills:As someone applying for a talent acquisition role, it’s key to highlight your experience in finding and placing talent. Talk about specific methods you’ve used in past roles—whether it’s social media sourcing, networking, or using ATS systems. Show us how you’ve made a difference in previous projects!
Tailor Your CV for Talent Acquisition:When you're putting together your CV for a temporary role in recruiting, focus on your measurable achievements—like the number of positions filled or the reduction in time-to-hire. Use bullet points to make it easy for us to see your contributions at a glance, and don’t forget to mention any relevant certifications or training you've undergone!
Craft a Relatable Cover Letter:For a temporary role, your cover letter should not only explain why you want this job but also why you’re suited for short-term projects. Mention your adaptability and any past experiences where you quickly integrated into a team or got up to speed with new processes. Let us know how you can hit the ground running!
Highlight Immediate Availability:Since this is a temporary position, it’s essential to emphasise your availability in your application. Make it clear when you can start and how flexible you are with hours. Frame it as a positive—your ability to jump in and help us right when we need you will definitely make you stand out!
How to prepare for a job interview at GWI
✨Show Off Your People Skills
Since you're getting into talent acquisition, it's crucial to highlight your communication and interpersonal skills. Think of a few scenarios where you've successfully dealt with candidates, managed relationships, or resolved conflicts—these will give you a solid edge in the interview with GWI.
✨Research the Latest Recruiting Tools
Stay ahead of the game by familiarising yourself with popular ATS (Applicant Tracking Systems) and recruitment tools that are trending in the industry. Be ready to discuss how you might use these tools in your role at GWI, even if it's just a temporary role—they’ll want to know you can hit the ground running.
✨Understand the Urgency
Temporary roles often mean quick turnarounds. Show that you understand the nuances of urgent hiring processes, perhaps by sharing experiences where you had to source candidates under tight deadlines. It demonstrates you know the ropes and can adapt fast, which will definitely impress GWI.
✨Highlight Your Flexibility
Temp roles can be unpredictable, so emphasise your flexibility and willingness to take on varying workloads or adapt to different company cultures. Prepare a few anecdotes where you've thrived in a dynamic environment—GWI will want to see that you can roll with the punches!
