Medical Equipment Delivery and Deployment Manager

Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services.

Job overview

You will have the opportunity to work on a fast-paced and exciting medical equipment programme across multiple sites with a current annual Clinical Group budget of over £5million and over 30 projects. The post-holder is responsible for providing delivery and deployment support to ensure outputs of the overall programme are delivered effectively with a focus on patient safety during the implementation of medical equipment projects. The post holder will take a lead on specific projects or aspects of projects as set by the programme manager with responsibility for the day-to-day delivery and deployment progress. The post holder will be expected to adjust plans as required to ensure that risks and issues are mitigated. The post holder will need to work collaboratively with suppliers, clinicians, managers and other members of the Clinical Engineering department to ensure provision of the best possible patient experience and project delivery.

Main duties of the job

• The key duties of the job are to ensure that medical equipment projects are implemented and deployed with a focus on patient safety and in line with project and overall programme timelines.
• The post holder will be working closely with medical device trainers, Clinical Application Specialists and Service Leads, Clinical Engineering colleagues.
• They will have regular contact with a wide range of clinical and managerial staff, administrative and clerical support staff at many levels and with external suppliers and organisations.
• The post holder is expected to work seamlessly and collaboratively with other members of Clinical Engineering to deliver projects safely and efficiently.

Detailed job description and main responsibilities

• Support the development of delivery and deployment project plans and the delivery of agreed milestones and objectives.
• Co-ordinate deployment of medical equipment projects including configuration workshops, training, communications, MDI, IT and Estates, bringing in specialist team members as required.
• Provide delivery and deployment expertise to the individuals in the project team and ensure that the leads have clear responsibilities, priorities, timescales and track delivery.
• Organise project meetings, ensuring that regular meetings are established, reports are produced and disseminated in a timely manner and actions are followed up on.
• Lead workshops and co-ordinate equipment trials with suppliers, procurement, engineering and clinical teams.
• Produce presentation material and follow up information to introduce change projects and delivery plans.
• Communicate information on the delivery progress of the project(s) to key stakeholders and programme manager as required.
• Provide scheduled highlight and exception reports per project, tracking milestones for circulation to project boards and stakeholders.
• Identify risks and support actions to mitigate these in order to ensure successful delivery to time, and quality.
• Use appropriate project management practices in order to deliver the project/deploy medical equipment.
• Organise and monitor project resources to ensure their effective use while delivering against agreed objectives.
• Support evaluation and audit of projects across sites and organisations.
• Assist with other projects as informed by the programme manager.

Person specification

Knowledge

• Clinical/Medical Engineering, other technical or scientific educational background.
• Formal qualification in Project management (PRINCE 2 or alternative project management qualification at practitioner level or equivalent qualification or demonstrated professional experience).
• Knowledge and understanding of various acquisition contracts.
• Knowledge of Clinical Engineering operations and / or project management methodologies and techniques.
• Knowledge and understanding of the NHS environment and finance.

Skills

• Effective people and project management skills.
• Use analytical and judgement skills including understanding and application of complex statistical and numerical data.
• Excellent interpersonal, communication (written, oral, presentation, facilitation), networking and negotiation skills.
• Excellent organisational skills and the ability to prioritise, meet deadlines and delegate effectively.
• Experience in writing business cases.

Experience

• Experience of managing complex budgets from a range of income sources and demonstrable evidence of individual, team, financial, process and change management.
• Evidence of managing successful projects and / or operational performance and improvement; including the development and monitoring of output and outcome measures.
• Project Management experience in Medical Equipment Acquisitions and deployment.

Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitably according to their needs. We are actively committed to ensuring that no one who applies for a job, works or studies at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity, gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership.

Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy.

As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. We are committed to supporting all employees to achieve a healthy work-life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking into account the individual’s personal circumstances as well as the needs of the service.