At a Glance
- Tasks: Support the Executive Office with administrative tasks and ensure smooth operations.
- Company: Global University Systems, empowering students through innovative education.
- Benefits: Hybrid working, pension scheme, training opportunities, and staff discounts.
- Other info: Join a diverse team committed to lifelong success and personal growth.
- Why this job: Be at the heart of a dynamic environment and make things happen.
- Qualifications: Experience in a similar role, strong organisational skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Global University Systems (GUS) is an international education group that empowers students to transform their lives through education. We believe education drives careers, lives, and society forward, enabling a brighter and more sustainable future for all. Our institutions offer the broadest range of industry-relevant skills through inclusive, accessible and digital-first learning.
We are looking for an exceptionally organised, proactive and highly adaptable Deputy Executive Assistant to join our Executive Office, providing support to the Executive Assistant to the CEO & Managing Director. This is a varied, fast-paced role where no two days are the same. You will play a key role in ensuring the smooth running of the Executive Office, supporting executive, business and personal requirements with professionalism, discretion and attention to detail.
What You'll Be Doing
- Provide high-quality administrative and operational support across the Executive Office.
- Coordinate meetings, prepare agendas, take minutes and follow up on actions.
- Produce and manage confidential executive documentation, presentations and board packs.
- Arrange complex domestic and international travel, including itineraries, visas and logistics.
- Process expenses, invoices and financial administration activities.
- Support the planning and delivery of internal events, hospitality and executive functions.
- Conduct research, source suppliers and support executive projects.
- Provide practical day-to-day support, including meeting room preparation, purchasing supplies and handling urgent requests as needed.
What We're Looking For
- Previous experience as an Executive Assistant, Personal Assistant, Team Assistant or in a similar senior administrative role.
- Outstanding organisational and time management skills.
- The ability to juggle multiple priorities and adapt quickly when plans change.
- Strong communication skills, both written and verbal.
- Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
- Exceptional attention to detail and a commitment to delivering work to the highest standard.
- A calm, professional and discreet approach when handling confidential information.
- Comfortable working independently and taking ownership of tasks.
- Flexible and willing to support a wide range of executive and operational requirements.
What we offer:
- Hybrid working - most roles offer hybrid or flexible arrangements to support work life balance.
- Contributory Pension Scheme - 5% personal contribution & 3% Company contribution.
- Season Ticket Loan (T&C's apply) - spread the cost of your commute with an interest-free travel loan.
- Training & Development opportunities (T&C's apply) - access to short courses via FutureLearn and Group-wide professional development programmes.
- Staff Discount Scheme - via My Rewards Hub, from various retailers.
- Employee Assistance Programme - confidential support for your wellbeing, whenever you need it.
GUS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
Deputy Executive Assistant in London employer: GUS
Global University Systems (GUS) is an exceptional employer that champions a culture of inclusivity and innovation, making it an ideal place for a Remote Legal Operations Manager. With a commitment to employee growth through continuous learning and development opportunities, GUS fosters a collaborative environment where your contributions directly impact the educational journeys of students worldwide. Enjoy a flexible work-life balance, competitive benefits, and the chance to be part of a forward-thinking organisation dedicated to transforming lives through education.
StudySmarter Expert Advice🤫
We think this is how you could land Deputy Executive Assistant in London
✨Dive into Digital Learning Communities
Join online forums and communities focused on digital education, like EdTech Meetups or LinkedIn groups. Engage actively—share ideas and insights, and you'll not only learn a ton but also connect with potential employers and thought leaders in the industry.
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Create content that demonstrates your understanding of digital learning—think blogs, videos, or even free online workshops. This could catch the eye of companies like GUS looking for innovative thinkers. Plus, it’s a great way to practice your presentation skills!
✨Utilise University Career Services
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✨Apply Directly Via Company Websites
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We think you need these skills to ace Deputy Executive Assistant in London
Some tips for your application 🫡
Show Off Your Passion for Learning:When applying for a role in digital learning and education at GUS, make sure to sprinkle your application with examples of your enthusiasm for teaching and learning technologies. Share specific experiences where you've used, designed, or implemented digital learning solutions, as this shows us that you truly get the field.
Highlight Relevant Education and Certification:In the digital learning space, having a strong educational background can set you apart. Don't shy away from showcasing your degrees, certifications, or relevant courses related to e-learning, instructional design, or educational technology. We love seeing candidates who have actively invested in their learning journey!
Tailor Your CV to the Role:Your CV is your first impression, so let's make it count! Focus on your skills directly related to digital learning, such as course development, learning management systems, and data analysis. Be sure to show measurable results from your past roles to demonstrate your impact and effectiveness.
Craft a Compelling Cover Letter:In your cover letter, express not just your qualifications, but your vision for the future of digital education. Discuss how your experiences align with the mission of GUS and highlight any innovative ideas you might have for enhancing learning experiences. This is your chance to connect with us on a deeper level!
How to prepare for a job interview at GUS
✨Get Hands-On with Learning Technologies
Familiarise yourself with common digital learning tools and platforms, like LMS systems or authoring tools that GUS might use. Understanding these will give you an edge and show you’re ready to jump in from day one!
✨Showcase Your Creativity in Lesson Design
Prepare a portfolio of your past projects if you have them, or create sample lesson plans or digital content demos. Being able to discuss your creative approach to engaging students can really set you apart in a full-time role at GUS.
✨Brush Up on Educational Trends
Stay in the loop with the latest trends in digital education, like gamification or personalised learning experiences. This will help you engage in meaningful discussions during the interview and demonstrate your passion for the field.
✨Prepare for Collaborative Scenarios
Expect to be asked about your experience working collaboratively with educators or other stakeholders. Consider discussing how you've contributed to a team effort in creating engaging educational content or improving student outcomes.
