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- Tasks: Support the Managing Director with admin tasks and project management in a creative environment.
- Company: Join a multi-award-winning design and manufacture company in Newhaven.
- Benefits: Enjoy free parking, a vibrant workplace, and opportunities for personal growth.
- Why this job: Be a key player in elevating creative experiences and making impactful changes.
- Qualifications: Experience in office management, strong organisational skills, and a proactive attitude.
- Other info: Flexible hours and a dynamic team atmosphere await you!
The predicted salary is between 36000 - 60000 £ per year.
An Office Manager / Personal Assistant is needed to join a multi award winning creative design and manufacture company based in Newhaven. Get ready to roll up your sleeves as the Managing Director’s right-hand person, poised to seamlessly handle all administrative responsibilities. It’s time to step into the spotlight and play a vital role supporting the day-to-day operations.
For over 10 years our client has channelled unmatched creativity into the heart of the retail and event sectors. They don’t just create; they elevate experiences. Picture captivating window displays, in-store solutions that defy the ordinary, eye-popping POP-ups that demand attention, and seamless project management from concept to completion. Their vibrant workplace, with its diverse workforce and a strong commitment to environmentally sustainable practices, combines design prowess that knows no bounds with top-notch manufacturing and flawless installations.
Joining as the Office Manager / Personal Assistant your main responsibilities will include providing essential support to the Managing Director. From managing emails and calendars to facilitating the smooth flow of projects, you’ll be instrumental in keeping everything on track. This entails conducting research, creating presentations, and ensuring their project software remains up to date. Additionally, you’ll oversee paperwork and filing systems, source materials, and maintain strong supplier relationships. From ordering materials to arranging couriers, your attention to detail will be crucial.
The successful Office Manager / Personal Assistant will embrace this multifaceted role, mastering the art of on-the-job learning while tactfully observing operations, absorbing the nuances before initiating transformative adjustments. You will be prepared to dive into the gritty work, adapt swiftly to changing roles, and seamlessly work as a team.
To qualify:
- Experience in a similar Office Manager / Personal Assistant role.
- Strong interpersonal skills.
- You are proactive and self-motivated with a ‘can do’ attitude.
- Excellent organisational skills with ability to prioritise and adapt.
- You have a creative and innovative problem-solving approach.
- Effective negotiation skills with clients and suppliers.
- Some knowledge of creative processes for prop manufacture.
- Proficiency in MS Word, Excel, Outlook, and Internet Explorer.
- You are a real team player, willing to assist in various tasks such as tidying up and organising the office and workshop.
Due to the nature of the role, it is necessary that you have your own transport and are flexible with hours worked as per business requirements.
In return, the Office Manager / Personal Assistant will get the rare opportunity to be part of a thriving, creative, and forward-thinking company that values its employees and encourages them to reach their full potential. This is a full-time office-based role. Free Parking on site.
Office Manager / Personal Assistant (Creative Construction Projects) in Newhaven employer: Guru
Contact Detail:
Guru Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / Personal Assistant (Creative Construction Projects) in Newhaven
✨Tip Number 1
Network like a pro! Reach out to people in the creative industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Show off your personality! When you get an interview, let your creativity shine through. Share your ideas on how you can contribute to the team and make their projects even more amazing.
✨Tip Number 3
Be proactive! If you see a project that excites you, don’t hesitate to reach out and express your interest. A little initiative can go a long way in showing you're the right fit for the role.
✨Tip Number 4
Apply through our website! We love seeing candidates who take the time to engage with us directly. It shows you're serious about joining our creative family and ready to roll up your sleeves!
We think you need these skills to ace Office Manager / Personal Assistant (Creative Construction Projects) in Newhaven
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager / Personal Assistant role. Highlight your organisational skills, creativity, and any relevant experience in similar positions to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our vibrant team. Don’t forget to mention your proactive attitude and how you can contribute to our creative projects.
Show Off Your Skills: We love seeing candidates who can demonstrate their skills! If you have experience with project management software or creative processes, make sure to include examples of how you've used these in past roles.
Apply Through Our Website: Ready to take the plunge? We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Guru
✨Know the Company Inside Out
Before your interview, dive deep into the company’s background. Familiarise yourself with their creative projects, values, and recent achievements. This will not only impress them but also help you tailor your answers to show how you can contribute to their vision.
✨Showcase Your Organisational Skills
As an Office Manager / Personal Assistant, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Demonstrate Your Problem-Solving Abilities
Think of a few scenarios where you faced challenges in previous roles and how you creatively solved them. This role requires innovative thinking, so showcasing your ability to tackle problems head-on will set you apart from other candidates.
✨Be Ready to Discuss Team Dynamics
Since this position involves working closely with the Managing Director and the team, be prepared to talk about your experience in collaborative environments. Share examples of how you’ve contributed to team success and how you handle different personalities in the workplace.
