At a Glance
- Tasks: Support finance operations with accounts, payroll, and administrative duties.
- Company: Join a growing team at Caswell Maintenance Services in Aylesbury.
- Benefits: Competitive salary, supportive environment, and skill development opportunities.
- Other info: Stable role with potential for career growth in a friendly workplace.
- Why this job: Gain hands-on experience in finance while working in a dynamic team.
- Qualifications: Organisational skills and attention to detail; previous experience is a plus.
The predicted salary is between 27000 - 30000 € per year.
Location: HQ Wendover, Bucks (in-person)
Job Type: Full-Time
We are looking for a reliable and organised Administration, Accounts & Payroll Assistant to join our team. This role provides essential support to the Finance Manager and wider office team, assisting with a range of administrative, accounts and payroll-related duties.
The ideal candidate will be detail-oriented, proactive and comfortable working with financial records, timesheets and general office systems.
Key Responsibilities- Accounts Support
- Maintain the company credit card account, including collating receipts, entering data into costing and accounting software, ensuring that the nominal codes and job numbers are correct.
- Collate and input weekly subcontractor invoices into costing software and issue them to the Finance Manager for payment processing.
- Ensure that subcontractors CIS details are correct and up to date, issue monthly statements.
- Preparing weekly Agency summary for approval.
- Send purchase invoices out for approval, once authorised enter onto job costing.
- Collate monthly purchase statements and reconcile suppliers accounts in preparation for payment.
- Raise sales invoices, send monthly statements.
- Ensure asset invoices are copied and filed in yearend folder.
- Provide additional reporting and financial information as required.
- Payroll Support
- Produce weekly vehicle tracker report, email to department heads.
- Collate weekly timesheets from site operatives and verify details using vehicle tracker information.
- Check vehicle trackers to assist with accurate timesheet entry.
- Ensure holiday and sickness is recorded on Sage HR, and agrees with timesheets.
- Enter timesheets into costing software and issue payroll summaries to the Finance Manager for processing.
- Compliance
- Ensure all tasks are carried out in accordance with the Company Handbook, Health & Safety regulations, and company policies and procedures.
- Strong organisational and administrative skills.
- High level of accuracy and attention to detail.
- Comfortable working with spreadsheets and office software.
- Ability to manage multiple tasks and meet deadlines.
- Good communication and teamwork skills.
- Previous experience in accounts, payroll, or administration is desirable.
- Supportive team environment.
- Opportunity to develop skills in accounts and payroll.
- Stable role within a growing business.
- Opportunity to a study package.
Administration, Accounts & Payroll Assistant Aylesbury, Buckinghamshire Caswell Maintenance Ser[...] employer: Gumtree
At Caswell Maintenance Services, we pride ourselves on fostering a supportive and collaborative work environment in Aylesbury, Buckinghamshire. As an Administration, Accounts & Payroll Assistant, you will benefit from a stable role within a growing business, with ample opportunities for skill development in accounts and payroll. Our commitment to employee growth and a strong team culture makes us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administration, Accounts & Payroll Assistant Aylesbury, Buckinghamshire Caswell Maintenance Ser[...]
✨Tip Number 1
Get to know the company before your interview! Research Caswell Maintenance Services, their values, and what they do. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions related to administration and accounts. Think about how your skills match the job description and prepare examples that highlight your attention to detail and organisational skills.
✨Tip Number 3
Dress appropriately for the interview. A smart appearance can make a great first impression. Remember, you want to convey professionalism, especially for a role that involves finance and payroll.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
We think you need these skills to ace Administration, Accounts & Payroll Assistant Aylesbury, Buckinghamshire Caswell Maintenance Ser[...]
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administration, Accounts & Payroll Assistant. Highlight your relevant experience in accounts and payroll, and don’t forget to showcase your organisational skills!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at Caswell Maintenance Services. Be sure to mention your attention to detail and any previous experience that relates to the job.
Show Off Your Skills:In your application, make sure to highlight your proficiency with spreadsheets and office software. We love candidates who can manage multiple tasks and meet deadlines, so give us examples of how you've done this in the past!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Gumtree
✨Know Your Numbers
Make sure you brush up on basic accounting principles and be ready to discuss your experience with financial records. Familiarise yourself with terms like nominal codes and timesheets, as these will likely come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks in previous roles. Think about specific situations where your attention to detail made a difference, especially in administrative or payroll tasks.
✨Be Ready for Practical Questions
Expect questions that test your problem-solving skills. For instance, they might ask how you would handle discrepancies in timesheets or how you ensure accuracy when entering data. Practise your responses to these scenarios.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, the software they use for accounts and payroll, or how they support professional development. This shows your genuine interest in the role.
