Role Overview:
You will provide comprehensive administrative support to our team, assisting with office organization, scheduling, office supplies, and helping to create a positive work environment. This role will include some HR duties, such as assisting with employee onboarding, maintaining records, and supporting HR initiatives.
The ideal candidate will have at least 5 years of office experience, along with a strong ability to multitask and manage HR-related tasks.
Please note this job is office based and doesn’t involve travel.
Hours for this role are 8:30am - 5:30pm (Flexible), Monday to Friday.
Salary - £25,000 - £30,000 PA dependent on experience
Key Responsibilities:
● Administrative Support: Assist with managing calendars, scheduling meetings, and coordinating appointments for team members and executives.
● Office Management: Maintain office supplies inventory, order supplies when needed, and ensure the office is clean, organised, and functional.
● Document Management: Organise and maintain files, handling confidential paperwork
● HR Support:
○ Assist with employee onboarding, including preparation of new hire documentation, orientation, and scheduling of training sessions.
○ Maintain and update employee records in HR systems.
○ Coordinate employee benefits enrolment and assist with related queries.
● Team Assistance: Support team members with day-to-day administrative tasks, including travel arrangements and expense reports
● General Office Tasks: Assist with office events, staff meetings, and other miscellaneous tasks as needed.
Qualifications:
● Minimum 5 years of office experience, preferably in an administrative or office assistant role.
● Previous experience in HR functions is desirable.
● Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
● Excellent communication skills, both written and verbal.
● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment (printers, copiers, etc.)
Location:
Gumball 3000 HQ is based in a very cool building filled with cars, art, pinball machines and even a bar.....located in Notting Hill
We offer a dynamic work environment and opportunities for career growth.
About Gumball 3000:
Founded in 1999, Gumball 3000 is a premier lifestyle and entertainment group that spans across event production, fashion, sponsorship, and more. Known for its world-famous rally, Gumball 3000 has become the ultimate bucket-list adventure for the rich and famous. The rally attracts a star-studded lineup of celebrities, influencers, and motorsport icons from all over the globe. Past participants include: IShowSpeed, Patrice Evra, David Hasselhoff, French Montana, Lewis Hamilton, Usher, EVE, Afrojack, Travis Barker, Steve Aoki, and many more.
StudySmarter Expert Advice🤫
We think this is how you could land Office Assistant (City of London)
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Gumball 3000 Group!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Gumball 3000 Group.
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Gumball 3000 Group. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Gumball 3000 Group and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Gumball 3000 Group. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Gumball 3000 Group's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Gumball 3000 Group
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Gumball 3000 Group.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Gumball 3000 Group will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Gumball 3000 Group and how you would contribute to adapting HR strategies.
