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- Tasks: Support our team with admin tasks, office organisation, and HR duties.
- Company: Join Gumball 3000, a vibrant lifestyle and entertainment group known for its epic events.
- Benefits: Enjoy a dynamic work environment, flexible hours, and opportunities for career growth.
- Why this job: Be part of a fun culture in a unique office filled with cars and art.
- Qualifications: 5 years of office experience required; HR experience is a plus.
- Other info: Office-based role in a cool Notting Hill HQ with no travel involved.
The predicted salary is between 25000 - 30000 £ per year.
Role Overview: You will provide comprehensive administrative support to our team, assisting with office organization, scheduling, office supplies, and helping to create a positive work environment. This role will include some HR duties, such as assisting with employee onboarding, maintaining records, and supporting HR initiatives. The ideal candidate will have at least 5 years of office experience, along with a strong ability to multitask and manage HR-related tasks. Please note this job is office based and doesn’t involve travel. Hours for this role are 8:30am - 5:30pm (Flexible), Monday to Friday. Salary - £25,000 - £30,000 PA dependent on experience.
Key Responsibilities:
- Administrative Support: Assist with managing calendars, scheduling meetings, and coordinating appointments for team members and executives.
- Office Management: Maintain office supplies inventory, order supplies when needed, and ensure the office is clean, organised, and functional.
- Document Management: Organise and maintain files, handling confidential paperwork.
- HR Support: Assist with employee onboarding, including preparation of new hire documentation, orientation, and scheduling of training sessions. Maintain and update employee records in HR systems. Coordinate employee benefits enrolment and assist with related queries.
- Team Assistance: Support team members with day-to-day administrative tasks, including travel arrangements and expense reports.
- General Office Tasks: Assist with office events, staff meetings, and other miscellaneous tasks as needed.
Qualifications:
- Minimum 5 years of office experience, preferably in an administrative or office assistant role.
- Previous experience in HR functions is desirable.
- Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment (printers, copiers, etc.).
Location: Gumball 3000 HQ is based in a very cool building filled with cars, art, pinball machines and even a bar, located in Notting Hill. We offer a dynamic work environment and opportunities for career growth.
Contact Detail:
Gumball 3000 Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Office Suite. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your multitasking abilities by preparing examples of how you've successfully managed multiple responsibilities in previous roles. This will show us that you can handle the diverse tasks required for the Office Assistant position.
✨Tip Number 3
Research Gumball 3000 and its culture to understand what makes our work environment unique. Tailoring your approach to align with our dynamic atmosphere can give you an edge during any interviews or discussions.
✨Tip Number 4
Prepare to discuss your experience with HR functions, especially in onboarding and record maintenance. Sharing specific instances where you've contributed to HR initiatives will demonstrate your capability and fit for the role.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience, especially your 5 years in office roles and any HR-related tasks you've handled. Use keywords from the job description to catch the employer's attention.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to multitask. Mention specific examples of how you've successfully managed office duties or HR functions in previous roles.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Office Suite and any other relevant software. Also, mention your excellent communication skills, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Office Assistant.
How to prepare for a job interview at Gumball 3000 Group
✨Showcase Your Organisational Skills
As an Office Assistant, you'll need to demonstrate your ability to keep things organised. Prepare examples of how you've successfully managed office supplies, scheduled meetings, or maintained records in previous roles.
✨Highlight Your HR Experience
Since the role includes HR duties, be ready to discuss any relevant experience you have in onboarding, maintaining employee records, or handling benefits enrolment. This will show that you're well-equipped for the responsibilities.
✨Demonstrate Multitasking Abilities
The job requires juggling multiple tasks at once. Share specific instances where you've effectively prioritised and managed several responsibilities simultaneously, showcasing your multitasking prowess.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is essential for this role. Brush up on your skills in Word, Excel, and Outlook, and be prepared to discuss how you've used these tools in your previous positions.
