At a Glance
- Tasks: Manage purchase orders and support buyers in a dynamic purchasing environment.
- Company: Join Gulmay, a leader in high-voltage X-ray technology.
- Benefits: Gain hands-on experience in procurement with a supportive team.
- Other info: On-site role in Byfleet with opportunities for career growth.
- Why this job: Be part of a crucial role that impacts various industries like aerospace and healthcare.
- Qualifications: No prior experience needed; just a passion for learning and teamwork.
Junior Buyer
About Gulmay - We are a world-leading manufacturer of high-voltage X-ray generators, controllers, and complete X-ray subsystems used in medical research, security, and industrial non-destructive testing (NDT).
We provide equipment for sectors like aerospace, automotive manufacturing, and baggage screening.
We are looking for a Junior Buyer to work in our Byfleet Office.
This position requires on-site presence and is not a remote role.
Key Responsibilities for Junior Buyer role
- Junior Buyer will raise, process, and maintain purchase orders within the ERP system in accordance with approved requests and business requirements.
- Junior Buyer will support Buyers with order placement, order acknowledgements, supplier follow-up, and general purchasing activities.
- Junior Buyer will ensure purchase orders are maintained with accurate pricing, quantities, delivery dates, and supplier references.
- Attach and maintain supplier quotations, order acknowledgements, certificates, and correspondence within ERP records where required.
- Process routine, low-value, and administrative purchasing requirements.
- Support the resolution of purchase order discrepancies and order administration queries.
- Set up and maintain supplier records within the ERP system, ensuring supplier master data remains accurate and up to date.
- Monitor and control changes to supplier information, including banking details, addresses, tax information, contact details, and risk-related data, ensuring all changes are appropriately approved and documented.
- Support supplier compliance activities by maintaining supplier documentation and ensuring records are complete and current.
- Manage the filing, storage, and organisation of supplier agreements and commercial documents, including:
- Non-Disclosure Agreements (NDAs)
- Goods Supply Agreements (GSAs)
- Goods Supply & Development Agreements (GSDAs)
- Standard Terms & Conditions (T&Cs)
- Maintain central contracts register, ensuring accurate version control, document traceability, key date monitoring, and timely renewal planning.
- Ensure relevant supplier agreements and contractual documents are correctly stored, accessible, and linked to associated purchase orders and supplier records where applicable.
- Support supplier performance reviews by maintaining accurate supplier information and documentation
- Junior buyer will work collaboratively with Buyers, Material Controllers, Stores, Goods In, Production, Engineering, Quality, Finance, and other stakeholders
Junior Buyer employer: Gulmay
Gulmay is an exceptional employer, offering a dynamic work environment in Byfleet where innovation meets collaboration. As a leader in high-voltage X-ray technology, we provide our employees with opportunities for professional growth and development, alongside a supportive culture that values teamwork and excellence. Join us to be part of a forward-thinking company that is making a significant impact across various industries.
StudySmarter Expert Advice🤫
We think this is how you could land Junior Buyer
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Gulmay.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Junior Buyer
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Gulmay:Your cover letter should read like you’re chatting directly to Gulmay. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Gulmay.
How to prepare for a job interview at Gulmay
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Gulmay!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Gulmay. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Gulmay's culture.
