Special Events Marketing Specialist II for London Office (UK)

Unique Skills:

• Logistics & Coordination
• Ability to coordinate complex event logistics across multiple venues and locations
• Builds strong working relationships with vendors to support effective execution and service delivery
• Demonstrates adaptability and composure when managing on-site challenges and last-minute changes

Client & Guest Experience:

• Delivers a high level of service to support a professional and welcoming experience for customers and guests
• Supports event flow and logistics to ensure a seamless and organized attendee experience
• Maintains attention to detail to ensure event elements align with brand standards and expectations

Technical & Creative:

• Familiarity with event technology platforms, including registration systems and virtual/hybrid tools
• Understanding of event space setup, including layout, lighting, and overall attendee experience
• Ability to support development of event materials and visual presentations for internal and external stakeholders

Analytical & Organizational:

• Ability to utilize feedback and event data to support continuous improvement efforts
• Demonstrates strong budget awareness and supports tracking of event-related expenses
• Maintains organized timelines and prioritises tasks to support successful event delivery

Professional Presence & Collaboration:

• Communicates effectively with internal teams, leadership, and external partners
• Works collaboratively across cross-functional teams to support event objectives
• Demonstrates initiative and a proactive approach to problem-solving and task management

Education and Experience Requirements:

• Bachelor's Degree related field required or equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
• 2 years experience in aviation, marketing, public relations, customer service.

Position Purpose:

Responsible for overall coordination of various corporate, customer and employee events as assigned by Senior Manager, Event Marketing and/or Manager, Event Marketing.

Job Description Principle Duties and Responsibilities:

Essential Functions:

• Plan, execute and evaluate Marketing events which may include multi-day conferences, air shows, galas, major sporting/hospitality events, multi-day employee offsite meetings, road shows, internal meetings, luncheons and employee/family events.
• Negotiate and manage venue contracts relevant to meeting space, food and beverage, sleeping room rates and ground transportation.
• Monitor costs to assure budgets are maintained, process invoices, compile budget recaps and make budget recommendations.
• Distribute internal and external correspondence and communication relative to meeting/event logistics.
• Provide feedback on event success, customers perceptions and satisfaction levels upon the completion of an event.
• Promote and maintain a positive rapport between customers, other Gulfstream employees and service suppliers to enhance internal and external customer satisfaction during events.

Additional Functions:

• Must be flexible with scheduling and mandatory overtime requirements.
• Able to manage multiple projects in a fast-paced environment.
• Coordinate various responsibilities associated with Company Store and Promotional Merchandise.
• Perform other duties as assigned.

This job requires one to be able to read, write, speak, and understand the English language.

Additional Information:

• Requisition Number: 232529
• Category: Marketing
• Percentage of Travel: Up to 25%
• Shift: UK Shift: Monday to Thursday 08:00 to 16:15 and Friday 08:00 – 16:00
• Employment Type: Full-time
• Posting End Date: 05/17/2026

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans. Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.