Special Events Marketing Specialist II for London Office (UK)

Overview

Special Events Marketing Specialist II for London Office (UK) in GAC London

Key Skills and Qualifications

• Logistics & Coordination – Ability to coordinate complex event logistics across multiple venues and locations; builds strong working relationships with vendors to support effective execution and service delivery; demonstrates adaptability and composure when managing on-site challenges and last-minute changes.
• Client & Guest Experience – Delivers a high level of service to support a professional and welcoming experience for customers and guests; supports event flow and logistics to ensure a seamless and organized attendee experience; maintains attention to detail to ensure event elements align with brand standards and expectations.
• Technical & Creative – Familiarity with event technology platforms, including registration systems and virtual/hybrid tools; understanding of event space setup, including layout, lighting, and overall attendee experience; ability to support development of event materials and visual presentations for internal and external stakeholders.
• Analytical & Organizational – Ability to utilize feedback and event data to support continuous improvement efforts; demonstrates strong budget awareness and supports tracking of event-related expenses; maintains organized timelines and prioritises tasks to support successful event delivery.
• Professional Presence & Collaboration – Communicates effectively with internal teams, leadership, and external partners; works collaboratively across cross-functional teams to support event objectives; demonstrates initiative and a proactive approach to problem-solving and task management.

Education And Experience

Bachelor's Degree related field required or equivalent combination of education and experience sufficient to successfully perform the essential functions of the job. 2 years experience in aviation, marketing, public relations, customer service.

Position Purpose : Responsible for overall coordination of various corporate, customer and employee events as assigned by Senior Manager, Event Marketing and/or Manager, Event Marketing.

Job Description

Principle Duties and Responsibilities :

• Plan, execute and evaluate Marketing events which may include multi-day conferences, air shows, galas, major sporting/hospitality events, multi-day employee offsite meetings, road shows, internal meetings, luncheons and employee/family events.
• Negotiate and manage venue contracts relevant to meeting space, food and beverage, sleeping room rates and ground transportation.
• Monitor costs to assure budgets are maintained, process invoices, compile budget recaps and make budget recommendations.
• Distribute internal and external correspondence and communication relative to meeting/event logistics.
• Provide feedback on event success, customers perceptions and satisfaction levels upon the completion of an event.
• Promote and maintain a positive rapport between customers, other Gulfstream employees and service suppliers to enhance internal and external customer satisfaction during events.

Additional Functions

• Must be flexible with scheduling and mandatory overtime requirements.
• Able to manage multiple projects in a fast-paced environment.
• Coordinate various responsibilities associated with Company Store and Promotional Merchandise.
• Perform other duties as assigned.

This job requires one to be able to read, write, speak, and understand the English language.

Additional Information

• Requisition Number:
• Category: Marketing
• Percentage of Travel: Up to 25%
• Shift: UK Shift: Monday to Thursday 08:00 to 16:15 and Friday 08:00 – 16:00
• Employment Type: Full-time
• Posting End Date: 05/17/2026
• Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans
• Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.