Special Events Marketing Specialist II for London Office (UK)

Logistics & Coordination

• Ability to coordinate complex event logistics across multiple venues and locations.
• Builds strong working relationships with vendors to support effective execution and service delivery.
• Demonstrates adaptability and composure when managing on-site challenges and last-minute changes.

Client & Guest Experience

• Delivers a high level of service to support a professional and welcoming experience for customers and guests.
• Supports event flow and logistics to ensure a seamless and organized attendee experience.
• Maintains attention to detail to ensure event elements align with brand standards and expectations.

Technical & Creative

• Familiarity with event technology platforms, including registration systems and virtual/hybrid tools.
• Understanding of event space setup, including layout, lighting, and overall attendee experience.
• Ability to support development of event materials and visual presentations for internal and external stakeholders.

Analytical & Organizational

• Ability to utilize feedback and event data to support continuous improvement efforts.
• Demonstrates strong budget awareness and supports tracking of event-related expenses.
• Maintains organized timelines and prioritises tasks to support successful event delivery.

Professional Presence & Collaboration

• Communicates effectively with internal teams, leadership, and external partners.
• Works collaboratively across cross-functional teams to support event objectives.
• Demonstrates initiative and a proactive approach to problem-solving and task management.

Education and Experience Requirements

• Bachelor's Degree in a related field required or equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
• 2 years experience in aviation, marketing, public relations, customer service.

Position Purpose

Responsible for overall coordination of various corporate, customer and employee events as assigned by Senior Manager, Event Marketing and/or Manager, Event Marketing.

Principle Duties and Responsibilities

• Plan, execute and evaluate Marketing events which may include multi-day conferences, air shows, galas, major sporting/hospitality events, multi-day employee offsite meetings, road shows, internal meetings, luncheons and employee/family events.
• Negotiate and manage venue contracts relevant to meeting space, food and beverage, sleeping room rates and ground transportation.
• Monitor costs to assure budgets are maintained, process invoices, compile budget recaps and make budget recommendations.
• Distribute internal and external correspondence and communication relative to meeting/event logistics.
• Provide feedback on event success, customer perceptions and satisfaction levels upon the completion of an event.
• Promote and maintain a positive rapport between customers, other Gulfstream employees and service suppliers to enhance internal and external customer satisfaction during events.

Additional Functions

• Must be flexible with scheduling and mandatory overtime requirements.
• Able to manage multiple projects in a fast-paced environment.
• Coordinate various responsibilities associated with Company Store and Promotional Merchandise.
• Perform other duties as assigned.

This job requires one to be able to read, write, speak, and understand the English language.

Additional Information

• Shift: UK Shift: Monday to Thursday 08:00 to 16:15 and Friday 08:00 – 16:00.
• Employment Type: Full-time.
• Percentage of Travel: Up to 25%.
• Posting End Date: 05/17/2026.

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans.