At a Glance
- Tasks: Help shape document management processes for exciting renewable energy projects.
- Company: Join Gülermak Renewables, a leader in the renewable energy sector.
- Benefits: Enjoy hybrid working, professional development, and a supportive culture.
- Other info: Be part of a dynamic team driving the energy transition.
- Why this job: Make a real impact on the future of energy while growing your career.
- Qualifications: 3+ years in document control, strong organisational skills, and attention to detail.
The predicted salary is between 35000 - 45000 € per year.
At Gülermak Renewables we are building the future of renewable energy — and we’re looking for a Document Controller who wants to help build that future with us. As we continue expanding into the renewable energy sector, we are creating new systems, processes, and ways of working to support our growing portfolio of Solar PV and BESS projects. This is more than a traditional Document Controller role. It is an opportunity to play a key part in shaping and implementing our document management processes from the ground up alongside of highly experienced Senior Document Controller. You will help establish efficient systems and procedures while ensuring that project documentation is organised, accurate, compliant, and accessible across all current project activities. You will work closely with internal teams, clients, contractors, and suppliers to support the smooth flow of information throughout the project lifecycle. The role will involve managing technical documents, drawings, contracts, reports, and project records while ensuring that the latest revisions are properly controlled and distributed. If you are proactive, detail-oriented, and excited by the opportunity to help build something new within a fast-growing renewable energy business, we would love to hear from you.
Your responsibilities will include, but are not limited to:
- Document Management
- Receive, register, classify, and track incoming and outgoing documentation
- Maintain document control systems, filing structures, and registers
- Ensure documents are securely stored and easily retrievable
- Manage document numbering, revision control, and version tracking
- Quality Control
- Review documentation for completeness, accuracy, and compliance
- Ensure all documents follow company standards and formatting requirements
- Verify approvals, signatures, and document status prior to release
- Prevent the use of outdated or incorrect documentation
- Coordination & Communication
- Distribute documentation to project teams, clients, contractors, and stakeholders
- Liaise with engineers, project managers, procurement teams, and external partners
- Monitor document submissions, approvals, and project deadlines
- System Administration
- Maintain electronic document management systems (EDMS)
- Update databases, trackers, logs, and registers
- Produce reports on document status and project progress
- Support the implementation and continuous improvement of document control procedures
What you’ll need:
- 3+ years of experience in document control and project support
- Strong organisational and time management skills
- Excellent attention to detail and accuracy
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
- Experience using document management systems such as Aconex, SharePoint, Viewpoint, or ASITE
Highly Desirable
- Experience within construction, engineering, Solar PV, BESS, or renewable energy sectors
- Knowledge of ISO standards and quality management systems
- Understanding of technical drawings and project documentation
- HNC/HND qualification in Business Administration or a related discipline, or equivalent experience
Personal Attributes
- Reliable, proactive, and highly organised
- Able to work under pressure and manage competing deadlines
- Strong problem-solving and coordination skills
- Professional and discreet when handling confidential information
- Team-oriented, with the ability to work independently when required
Why Join us:
- Opportunity to help shape and build processes within a growing renewable energy business
- Work on impactful Solar PV and BESS projects supporting the energy transition
- Join a collaborative and ambitious team in an exciting growth phase
- Hybrid working environment
- Supportive and dynamic workplace culture
- Professional development and career growth opportunities
Document Controller employer: Gülermak Renewables
At Gülermak Renewables, we pride ourselves on being an exceptional employer in the renewable energy sector, offering a unique opportunity for a Document Controller to shape and implement innovative document management processes. Our supportive and dynamic workplace culture fosters collaboration and ambition, while our commitment to professional development ensures that employees have ample opportunities for growth within a fast-growing business focused on impactful Solar PV and BESS projects. Join us in building a sustainable future and enjoy the benefits of a hybrid working environment and a team-oriented atmosphere that rewards ownership and performance.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the renewable energy sector, especially those who work at Gülermak Renewables. A friendly chat can open doors and give you insights that might just help you land that Document Controller role.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, be ready to discuss your experience with document management systems and how you've improved processes in the past. We want to see your proactive side!
✨Tip Number 3
Prepare for the interview by brushing up on your knowledge of ISO standards and quality management systems. Being able to talk about these topics confidently will show that you're serious about the role and understand the industry.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at Gülermak Renewables.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Document Controller role. Highlight your experience in document management and any relevant projects you've worked on, especially in renewable energy or construction.
Showcase Your Skills:We want to see your organisational skills shine! Mention specific tools you’ve used, like Aconex or SharePoint, and how you’ve ensured accuracy and compliance in your previous roles. This will help us see how you can fit into our team.
Be Proactive:In your application, demonstrate your proactive nature. Share examples of how you’ve improved document control processes or tackled challenges in past positions. We love candidates who take initiative!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity to shape the future of renewable energy with us.
How to prepare for a job interview at Gülermak Renewables
✨Know Your Documents
Before the interview, brush up on your knowledge of document management systems and processes. Familiarise yourself with common tools like Aconex or SharePoint, and be ready to discuss how you've used them in past roles. This will show that you're not just a fit for the role but also genuinely interested in the work.
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is crucial. Prepare examples from your previous experience where your meticulous nature helped prevent errors or improved processes. Highlighting these instances will demonstrate your capability to maintain high standards in documentation.
✨Communicate Effectively
Since you'll be liaising with various teams and stakeholders, practice articulating your thoughts clearly. Think about how you can convey complex information simply and effectively. During the interview, ask questions that show your interest in collaboration and communication within the team.
✨Emphasise Your Proactivity
Gülermak Renewables is looking for someone who can take initiative. Prepare to discuss situations where you identified a problem and took steps to resolve it without being prompted. This will illustrate your proactive mindset and readiness to contribute to building new processes.
