Office Manager

Job Title: Office Manager Company: Guildprime Specialist Contracts Limited Location: Billericay, Essex Job Type: Full-time Reports To: Head of Design About Us: Guildprime Specialist Contracts Limited is a leading name in the construction and fit-out sector, known for delivering high-quality, bespoke services to our clients. We pride ourselves on attention to detail, reliability, and exceptional service. Job Summary: We are seeking a highly organized and proactive Office Manager to join our team. The successful candidate will be responsible for ensuring the smooth day-to-day operations of the office, providing administrative support across departments, coordinating office activities and events, and maintaining a welcoming and efficient work environment. Reception and Administrative Duties: * Distribute incoming and outgoing post and packages to relevant departments. * Manage shared calendars, track staff availability, and coordinate meetings. * Order and maintain supplies for kitchen, cleaning, and general office needs. * Facilitate staff onboarding including office tours, paperwork, and introductory sessions. * Maintain employee records and update training matrices as needed. * Provide general administrative support across departments, including printing, filing, and travel arrangements. * Monitor the general office email inbox and redirect messages to appropriate team members. * Organize and send team birthday cards and coordinate small charitable donations on behalf of staff. * Perform general reception tasks, including greeting visitors, managing phone calls, and offering refreshments. * Conduct monthly utility meter readings and maintain records. * Coordinate cover for cleaning staff during absences and liaise with external cleaning contractors. * Maintain and stock the stationery cupboard, ensuring cost-effective procurement. Event Management * Plan and execute staff and client holiday gifts and events, including annual parties and seasonal celebrations. * Support with smaller in-office events (e.g., pancake day, Halloween, etc.). Support for Other Departments * Compile and manage documentation (e.g., operations and maintenance manuals) for completed projects. * Assist with recruitment by posting job ads and screening applicants. * Help the estimating team with tender submissions and proposals. * Coordinate with waste management services for project requirements. Desirable: * Minimum 5+ years’ office management experience in a similar role previously * Good communicator, with ability to build strong professional relationships * Construction industry knowledge is desirable but not essential What We Offer: * A supportive and collaborative working environment * Opportunities for training and career progression * Competitive salary and benefits package * The chance to be part of a growing and reputable company