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- Tasks: Manage project documentation and support teams using Procore for seamless project delivery.
- Company: Join Guildprime, a leading specialist contractor in high-end fit-out and construction.
- Benefits: Enjoy a competitive salary, supportive culture, and opportunities for professional growth.
- Why this job: Be a key player in ensuring project success and compliance in a dynamic environment.
- Qualifications: Experience with Procore and strong organisational skills are essential.
- Other info: Great chance to develop your career in a respected company with a focus on excellence.
The predicted salary is between 28800 - 43200 ÂŁ per year.
Guildprime Specialist Contracts Ltd is a leading specialist contractor delivering high-quality commercial, retail, and refurbishment projects across the UK. We are seeking a highly organised and detail-driven Document Controller with demonstrable experience using Procore to support our project management, quality assurance, and information control processes. The Document Controller will play a critical role in managing all project documentation, ensuring accurate version control, and maintaining consistent information flow between internal teams, subcontractors, consultants, and clients. This position is central to ensuring compliance, auditability, and smooth project delivery across the Guildprime portfolio.
Key Responsibilities
- Procore System Management
- Set up, configure, and maintain project folders, workflows, transmittals, and permissions within Procore.
- Ensure all documentation is uploaded, categorised, and stored according to Guildprime protocols.
- Act as the internal “Procore Champion,” supporting teams with day‑to‑day navigation, troubleshooting, and system usage.
- Monitor Procore for overdue tasks, missing information, and workflow bottlenecks, escalating where required.
- Document Control & Administration
- Manage incoming and outgoing documents including drawings, specifications, RFIs, submittals, technical queries, method statements, programmes, O&M materials, and correspondence.
- Ensure accurate version control and secure storage of all documents in line with Guildprime’s quality procedures.
- Maintain document registers, trackers, and logs to ensure full auditability.
- Distribute drawings and technical documents to the correct stakeholders, ensuring the latest revisions are always in use.
- Manage controlled issue of documents to subcontractors and consultants.
- Support tender and procurement documentation preparation and filing.
- Quality Assurance & Compliance
- Ensure document control processes align with ISO standards, project requirements, client protocols, and internal governance.
- Carry out periodic audits of Procore project folders and document compliance.
- Support production and compilation of O&M Manuals, H&S Files, handover documentation, and project close‑out materials.
- Project Support
- Assist Project Managers and Site Teams by ensuring real‑time access to accurate, up‑to‑date information.
- Coordinate document queries and information requests between project teams and subcontractors.
- Prepare reports, summaries, drawing registers, and status updates as required.
- Facilitate communication of design changes, amendments, and client instructions.
- Training & Continuous Improvement
- Deliver basic training to new staff and subcontractors on Procore usage and Guildprime document control procedures.
- Contribute to refining and improving document control workflows and templates.
- Support implementation of new features within Procore to enhance operational efficiency.
Essential Skills & Experience
- Proven experience as a Document Controller in the construction or fit‑out sector.
- Strong working knowledge of Procore.
- Excellent organisational skills with meticulous attention to detail.
- Strong understanding of document management principles, version control, and compliance processes.
- Proficient in Microsoft Office.
- Strong communication skills.
- Ability to work under pressure and manage multiple information streams.
Desirable
- Experience supporting high‑value commercial fit‑out or specialist contracting projects.
- Knowledge of ISO 9001 requirements.
- Experience producing O&M Manuals and H&S Files.
- Familiarity with BIM workflows.
Personal Attributes
- Highly organised, structured, and reliable.
- Proactive and solutions‑driven.
- Professional and collaborative.
- Committed to maintaining Guildprime’s high standards.
Why Join Guildprime?
- Work within a respected and established specialist contractor.
- Supportive team culture committed to excellence.
- Opportunity to grow with advancing digital systems.
- Competitive salary and benefits package.
Document Controller (Procore Specialist) in Billericay employer: Guildprime Specialist Contracts Ltd
Contact Detail:
Guildprime Specialist Contracts Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller (Procore Specialist) in Billericay
✨Tip Number 1
Get to know Procore inside out! Since this role is all about managing documents through Procore, make sure you’re comfortable navigating the system. We recommend watching tutorials or even doing a mock project to get hands-on experience.
✨Tip Number 2
Network like a pro! Connect with people in the construction and fit-out sectors on LinkedIn. Join relevant groups and participate in discussions. This can help us learn about job openings and get insider tips on landing that Document Controller role.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you’ve managed documents or projects in the past. We want to hear about your attention to detail and how you’ve ensured compliance in previous roles.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to apply directly. Don’t miss out on the chance to join our fantastic team at Guildprime!
We think you need these skills to ace Document Controller (Procore Specialist) in Billericay
Some tips for your application 🫡
Show Off Your Procore Skills: Make sure to highlight your experience with Procore in your application. We want to see how you've used it to manage documents and streamline processes, so don’t hold back on the details!
Be Organised and Detail-Driven: As a Document Controller, being organised is key! Use your application to demonstrate your attention to detail and how you’ve successfully managed documentation in past roles. We love a candidate who can keep things tidy!
Tailor Your Application: Take a moment to tailor your application to our job description. Mention specific responsibilities from the role that resonate with your experience. This shows us you’re genuinely interested and have done your homework!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Guildprime Specialist Contracts Ltd
✨Know Your Procore Inside Out
Since the role requires a strong working knowledge of Procore, make sure you brush up on its features and functionalities. Familiarise yourself with how to set up project folders, manage workflows, and troubleshoot common issues. Being able to demonstrate your expertise will show that you're ready to be the 'Procore Champion' they need.
✨Showcase Your Organisational Skills
As a Document Controller, attention to detail is key. Prepare examples from your past experiences where your organisational skills made a difference in document management or compliance processes. Highlight how you maintained version control and ensured smooth information flow between teams.
✨Understand Compliance Standards
The job mentions ISO standards and quality procedures, so it’s crucial to understand these concepts. Brush up on ISO 9001 requirements and be ready to discuss how you've ensured compliance in previous roles. This will demonstrate your commitment to maintaining high standards.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, like managing overdue tasks or coordinating document queries. Think through potential scenarios and how you would approach them, showcasing your proactive and solutions-driven mindset. This will help you stand out as a reliable candidate.
