At a Glance
- Tasks: Support office and commercial operations in a fast-paced construction environment.
- Company: Join Guildmore Facades & Cladding, a growing team in Bromley.
- Benefits: Full training, professional development, and opportunities for career growth.
- Other info: Collaborative culture with a focus on professionalism and confidentiality.
- Why this job: Be a key player in a successful business while honing your admin skills.
- Qualifications: Previous admin experience and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Guildmore Facades & Cladding is looking for a proactive and highly organised Office & Commercial Administrator to join our growing team based at our Head Office in Bromley. This is an excellent opportunity for someone with strong administration skills who enjoys working in a fast-paced environment and supporting both office and commercial operations within a successful construction business.
As an Office & Commercial Administrator, you will provide efficient and effective administrative support across office, project, and commercial functions within the Facades & Cladding Business Unit. You will play a key role in supporting the day-to-day running of the business through office administration, invoice processing, purchase order management, and maintaining key business records and trackers. The role will involve close collaboration with project teams, commercial departments, and senior management.
Key Responsibilities- Process and manage invoices accurately and efficiently.
- Raise and issue purchase orders in line with company procedures.
- Upload and maintain contract documentation on SharePoint.
- Attend and take minutes for Commercial Meetings, CTRMs, BUPRs, and other business meetings.
- Collate weekly scaffold inspections.
- Collate weekly Site Manager reports.
- Maintain weekly staff whereabouts trackers.
- Maintain records of monthly fire drills.
- Order uniform for new starters.
- Assist with monthly credit card reconciliations.
- Support with printing board reports and presentations.
- Provide holiday cover for the Senior Office & Administration Manager.
- Maintain confidentiality and professionalism at all times.
- Previous administration experience within a busy office environment.
- Excellent administration and communication skills.
- Strong computer literacy, particularly in Microsoft Office applications.
- Good standard of education.
- Experience within construction or commercial administration is desirable but not essential.
- Full training and ongoing professional development.
- Opportunities to expand skills across commercial systems, compliance, and operations.
- Supportive, collaborative, and professional working environment.
- Opportunity to grow within a successful and expanding business.
Office & Commercial Administrator employer: Guildmore Ltd
Guildmore Facades & Cladding is an exceptional employer that values proactive individuals who thrive in a dynamic environment. With a strong focus on professional development and a supportive work culture, employees are encouraged to expand their skills and grow within the company. Located in Bromley, our Head Office offers a collaborative atmosphere where your contributions directly impact the success of our construction business.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Commercial Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Guildmore Facades & Cladding. Understand their projects, values, and culture. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions related to administration and commercial roles. Think about how your previous experience aligns with the responsibilities listed in the job description. We want you to shine when it comes to showcasing your skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Office & Commercial Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your administration skills and experience in a busy office environment. We want to see how you can support our team, so align your past roles with the responsibilities mentioned in the job description.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Office & Commercial Administrator role. Share specific examples of how you've successfully managed tasks like invoice processing or project administration in the past.
Showcase Your Tech Skills:Since strong computer literacy is key, make sure to mention your proficiency in Microsoft Office applications. If you have experience with tools like SharePoint, definitely highlight that too – it’ll show us you’re ready to hit the ground running!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the hiring process. Plus, we love seeing candidates who take that extra step!
How to prepare for a job interview at Guildmore Ltd
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Office & Commercial Administrator role. Familiarise yourself with invoice processing, purchase order management, and how to maintain business records. This will show that you're proactive and ready to hit the ground running.
✨Showcase Your Skills
Highlight your previous administration experience and any relevant skills during the interview. Be prepared to discuss specific examples of how you've successfully managed tasks in a busy office environment. This is your chance to demonstrate your strong communication and computer literacy skills.
✨Ask Smart Questions
Prepare thoughtful questions about the company culture, team dynamics, and the specific challenges the Office & Commercial Administrator might face. This not only shows your interest in the role but also helps you gauge if the company is the right fit for you.
✨Be Professional and Personable
While it's important to maintain professionalism, don't forget to let your personality shine through. The role involves collaboration with various teams, so showing that you can be both professional and approachable will make a great impression on the interviewers.
