At a Glance
- Tasks: Support office and commercial operations in a fast-paced construction environment.
- Company: Join Guildmore Facades & Cladding, a growing team in Bromley.
- Benefits: Full training, professional development, and a supportive work culture.
- Other info: Great opportunities for career growth in a collaborative environment.
- Why this job: Be a key player in a successful business and enhance your admin skills.
- Qualifications: Strong admin skills and computer literacy; construction experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Guildmore Facades & Cladding is looking for a proactive and highly organised Office & Commercial Administrator to join our growing team based at our Head Office in Bromley. This is an excellent opportunity for someone with strong administration skills who enjoys working in a fast-paced environment and supporting both office and commercial operations within a successful construction business.
As an Office & Commercial Administrator, you will provide efficient and effective administrative support across office, project, and commercial functions within the Facades & Cladding Business Unit. You will play a key role in supporting the day-to-day running of the business through office administration, invoice processing, purchase order management, and maintaining key business records and trackers. The role will involve close collaboration with project teams, commercial departments, and senior management.
Key Responsibilities- Commercial Administration
- Process and manage invoices accurately and efficiently.
- Raise and issue purchase orders in line with company procedures.
- Upload and maintain contract documentation on SharePoint.
- Attend and take minutes for Commercial Meetings, CTRMs, BUPRs, and other business meetings.
- Office & Project Administration
- Collate weekly scaffold inspections.
- Collate weekly Site Manager reports.
- Maintain weekly staff whereabouts trackers.
- Maintain records of monthly fire drills.
- Carry out Asite administration duties.
- Order uniform for new starters.
- Assist with monthly credit card reconciliations.
- Support with printing board reports and presentations.
- Provide general ad hoc administrative support.
- Provide holiday cover for the Senior Office & Administration Manager.
- Maintain confidentiality and professionalism at all times.
- Previous administration experience within a busy office environment.
- Excellent administration and communication skills.
- Strong computer literacy, particularly in Microsoft Office applications.
- Good standard of education.
- Experience within construction or commercial administration is desirable but not essential.
- Full training and ongoing professional development.
- Opportunities to expand skills across commercial systems, compliance, and operations.
- Supportive, collaborative, and professional working environment.
- Opportunity to grow within a successful and expanding business.
Office & Commercial Administrator employer: Guildmore Group
Guildmore Facades & Cladding is an exceptional employer that values proactive individuals who thrive in a dynamic environment. Based in Bromley, we offer comprehensive training and professional development opportunities, fostering a supportive and collaborative work culture that encourages growth within our expanding construction business. Join us to be part of a team where your contributions are recognised and you can develop your skills across various commercial and operational functions.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Commercial Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work at Guildmore. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching Guildmore's projects and values. Show us that you’re not just another candidate; you’re genuinely interested in what we do and how you can contribute to our success.
✨Tip Number 3
Practice your communication skills! As an Office & Commercial Administrator, you'll need to convey information clearly. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining our team at Guildmore.
We think you need these skills to ace Office & Commercial Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office & Commercial Administrator role. Highlight your administration skills and any relevant experience in a busy office environment. We want to see how you can support our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you thrive in fast-paced environments, just like ours at Guildmore Facades & Cladding.
Showcase Your Skills:Don’t forget to showcase your computer literacy, especially with Microsoft Office applications. If you have experience with invoicing or project administration, let us know! We love seeing candidates who are proactive and detail-oriented.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you one step closer to joining our fantastic team!
How to prepare for a job interview at Guildmore Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Office & Commercial Administrator role. Familiarise yourself with tasks like invoice processing and purchase order management. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Skills
Highlight your previous administration experience and any relevant skills during the interview. Be ready to discuss specific examples of how you've successfully managed office tasks or supported teams in a fast-paced environment. This will give the interviewer confidence in your abilities.
✨Ask Smart Questions
Prepare some thoughtful questions about the company culture, team dynamics, and the specific challenges the Office & Commercial Administrator might face. This shows that you're engaged and eager to learn more about how you can contribute to their success.
✨Be Professional and Personable
While it's important to maintain professionalism, don't forget to let your personality shine through. Being personable can help you connect with the interviewers and leave a lasting impression. Remember, they want someone who fits well within their team!
