At a Glance
- Tasks: Support office operations and manage invoices in a fast-paced construction environment.
- Company: Join Guildmore Facades & Cladding, a growing team in Bromley.
- Benefits: Full training, professional development, and opportunities for career growth.
- Other info: Collaborative culture with a focus on professional growth.
- Why this job: Be a key player in a successful business while honing your admin skills.
- Qualifications: Previous admin experience and strong communication skills are essential.
The predicted salary is between 25000 - 30000 £ per year.
Guildmore Facades & Cladding is looking for a proactive and highly organised Office Administrator to join our growing team based at our Head Office in Bromley. This is an excellent opportunity for someone with strong administration skills who enjoys working in a fast-paced environment and supporting both office and commercial operations within a successful construction business.
As an Office Administrator, you will provide efficient and effective administrative support across office, project, and commercial functions within the Facades & Cladding Business Unit. You will play a key role in supporting the day-to-day running of the business through office administration, invoice processing, purchase order management, and maintaining key business records and trackers. The role will involve close collaboration with project teams, commercial departments, and senior management.
Key Responsibilities- Process and manage invoices accurately and efficiently.
- Raise and issue purchase orders in line with company procedures.
- Upload and maintain contract documentation on SharePoint.
- Attend and take minutes for Commercial Meetings, CTRMs, BUPRs, and other business meetings.
- Collate weekly scaffold inspections.
- Collate weekly Site Manager reports.
- Maintain weekly staff whereabouts trackers.
- Maintain records of monthly fire drills.
- Carry out Asite administration duties.
- Order uniform for new starters.
- Assist with monthly credit card reconciliations.
- Support with printing board reports and presentations.
- Provide general ad hoc administrative support.
- Provide holiday cover for the Senior Office & Administration Manager.
- Maintain confidentiality and professionalism at all times.
- Previous administration experience within a busy office environment.
- Excellent administration and communication skills.
- Strong computer literacy, particularly in Microsoft Office applications.
- Good standard of education.
- Experience within construction or commercial administration is desirable but not essential.
- Full training and ongoing professional development.
- Opportunities to expand skills across commercial systems, compliance, and operations.
- Supportive, collaborative, and professional working environment.
- Opportunity to grow within a successful and expanding business.
Office Administrator in Bromley employer: Guildmore Group
Guildmore Facades & Cladding is an exceptional employer that values proactive individuals who thrive in a dynamic environment. Based in Bromley, we offer comprehensive training and professional development opportunities, fostering a supportive and collaborative work culture that encourages growth within our expanding construction business. Join us to be part of a team where your contributions are recognised and you can develop your skills across various commercial functions.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Bromley
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work at Guildmore. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching Guildmore's projects and values. Show us that you’re not just another candidate; you’re genuinely interested in what we do and how you can contribute to our success.
✨Tip Number 3
Practice your communication skills! As an Office Administrator, you'll need to be clear and concise. Try mock interviews with friends or family to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining our team at Guildmore.
We think you need these skills to ace Office Administrator in Bromley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous administration roles and any relevant experience in a busy office environment to catch our eye!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Office Administrator role at Guildmore Facades & Cladding. Be sure to mention your organisational skills and how you thrive in fast-paced environments.
Show Off Your Tech Skills:Since we’re looking for someone with strong computer literacy, don’t forget to mention your proficiency in Microsoft Office applications. If you have experience with SharePoint or other relevant software, make sure to include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at Guildmore Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Office Administrator role. Familiarise yourself with tasks like invoice processing and purchase order management. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Skills
Highlight your previous administration experience and any relevant skills during the interview. Be prepared to discuss how you've successfully managed office tasks in a fast-paced environment. Use specific examples to illustrate your strong communication and computer literacy skills, especially with Microsoft Office.
✨Ask Smart Questions
Prepare some thoughtful questions to ask the interviewer about the company culture and team dynamics. This shows your interest in the role and helps you gauge if it's the right fit for you. For instance, you could ask about how the office collaborates on projects or what the training process looks like.
✨Be Professional and Personable
Remember, professionalism is key, but don’t forget to let your personality shine through! Being friendly and approachable can make a great impression. Show that you can maintain confidentiality while also being a supportive team player who enjoys working with others.
