Guildmore Planned Works are seeking an experienced Document Controller. The Document Controller will manage and control documentation reliability for security, revision control, availability, accuracy, and auditability to ensure compliance with the organisation’s management processes, quality assurance standards, and ISO requirements. This role also provides administrative support to the team in planning, coordination, and design functions on projects from tender through to completion. Key ResponsibilitiesDocument Control Duties * Ensure quality assurance of project documentation and compliance with company naming conventions and document control protocols. * Maintain project documentation and ensure accurate information is distributed throughout the organisation, third-party designers, and consultants via the document management system. * Work closely with Design Managers and Coordinators to maintain full transparency and accountability, ensuring a “Golden Thread” of information throughout the document management system. * Liaise effectively with clients, design teams, and subcontractors to resolve document and system-related issues. * Produce and compile project-specific audit reports on a weekly and monthly basis. Organise and deliver regular training and refresher sessions for employees, clients, and subcontractors on document control procedures. * Monitor and manage information flow through document management system workflows. * Ensure full auditability of the approval process for subcontractor and supplier documentation. Upload and manage documents accurately within the system, providing guidance where needed. * Maintain revision and status control of all documentation. Manage and maintain project directories within the system. * Coordinate documentation for tender packages, O&M manuals, Health & Safety files, and project handover (both electronic and hard copy). Coordinate printing and document requests internally or via external suppliers. Administrative Duties * Monitor, update, and manage departmental spreadsheets, schedules, and project trackers. * Track RFIs and project completion dates, supporting coordination of O&M and Health & Safety documentation. * Assist with diary management, meeting arrangements, and coordination with external attendees. * Provide business travel support as required. Organise regular meetings with consultants and other key stakeholders. * Assist with expenses processing and payment coordination. Undertake any other administrative duties as required by the Design team. Design Assistant Duties * Support Design Managers and Coordinators with design coordination and review tasks. * Assist in the coordination and tracking of design information between consultants, subcontractors, suppliers, and authorities. Support resolution of design-related issues to maintain project progress Person SpecificationEssential * Proven experience as a Document Controller within the construction industry. Strong knowledge of electronic document management systems (EDMS). * Excellent attention to detail and organisational skills. Process-driven, able to manage multiple priorities and deadlines. * Clear written and verbal communication skills. Confident working independently and collaboratively within a team. * Reliable, proactive, and self-motivated with strong time management. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). * Understanding of construction project processes, including design and pre-construction activities. Desirable * Experience in a Technical Administration or Design Coordination role. Familiarity with design schedules, procurement, and construction documentation. * Knowledge of retrofit or façade projects and Building Safety Act requirements. Strong problem-solving and project coordination skills. * Up-to-date understanding of construction industry practices and regulations. What We Offer * Full training and ongoing professional development. Opportunities to expand your skills across commercial systems, compliance, and operations. * A supportive, collaborative, and professional team environment. Clear career progression within the Guildmore group
Document Controller in Bromley employer: Guildmore Group
Guildmore Facades and Cladding is an excellent employer, offering a dynamic work environment in the heart of London where innovation meets tradition. With a strong emphasis on safety and quality, employees benefit from comprehensive training and clear pathways for career advancement, making it an ideal place for those looking to grow in the construction industry. The collaborative culture fosters teamwork and supports personal development, ensuring that every team member feels valued and empowered.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Bromley
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Guildmore Group, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Guildmore Group.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Guildmore Group
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
