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- Tasks: Provide top-notch admin support for drama and production activities in a creative environment.
- Company: Join the UK's top conservatoire for music and drama, located in vibrant London.
- Benefits: Competitive salary, flexible working options, and a chance to work with talented artists.
- Other info: Dynamic team culture that values creativity, collaboration, and continuous improvement.
- Why this job: Make a meaningful impact while supporting emerging artists in their creative journeys.
- Qualifications: Strong organisational skills and experience in student records administration required.
The predicted salary is between 38080 - 42150 £ per year.
The Guildhall School of Music & Drama is a world‑leading specialist conservatoire, located in the heart of the City of London. We are a vibrant, international community of artists and production professionals, ranked as the UK’s top conservatoire in both music and drama by The Guardian. Our mission is to inspire and empower emerging artists to realise their full potential, through innovation, excellence, and collaboration.
We are now recruiting a Drama, Production & Design Administration Officer to join our dynamic Drama, Production & Design team. The team plays a central role in supporting a diverse community of staff and students across a wide range of academic, creative, and production activities.
About the Role
Reporting to the Production Arts & Drama Administration Manager (Programmes), you will provide high‑quality administrative support to academic staff and students across both departments. The role offers a varied and autonomous workload, with the opportunity to make a meaningful contribution within a busy and creative environment.
Key responsibilities include:
- Support the end‑to‑end student assessment process in line with academic regulations, deadlines, and quality assurance requirements, including preparation of templates, mark entry, and feedback distribution.
- Maintain accurate, secure, and compliant student records, ensuring high standards of data quality, confidentiality, and adherence to retention policies.
- Monitor and record student engagement, escalating concerns appropriately and ensuring staff are informed of relevant learning support arrangements while maintaining confidentiality.
- Use specialist systems and databases (e.g. student records systems and virtual learning environments) to ensure data consistency, resolve issues, and respond to student and staff enquiries within agreed timeframes.
About You
This role is ideal for someone with strong organisational skills, attention to detail, and the ability to work proactively in a fast‑paced, collaborative environment. We are looking for a highly organised, detail‑focused and proactive professional with experience of student records and assessment administration within UK Higher Education.
The ideal candidate will be confident working with data and systems, and be able to manage competing priorities while maintaining accuracy and meeting tight deadlines. They will have strong communication skills and the ability to handle a range of enquiries and casework in a clear, professional and customer‑focused manner. Comfortable working both independently and as part of a team, they will be adaptable, numerate, and confident using digital systems and Microsoft Office. A commitment to continuous improvement, high standards of service, and equality and diversity is essential.
On‑Site Requirements and Flexible Working
This role is primarily based on‑site, with opportunities for flexible working outside of term time. At the Guildhall School, creativity and collaboration are central to our culture. Within the Drama, Production & Design team, we place high value on the benefits of in‑person working, enabling us to observe, connect, and develop through shared learning and professional interaction.
£38,080 to £42,150 per annum including Inner London Weighting
Drama, Production & Design Administration Officer (Records) employer: Guildhall School of Music & Drama
Contact Detail:
Guildhall School of Music & Drama Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Drama, Production & Design Administration Officer (Records)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with alumni from your school. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their mission and values, and think about how your skills align with what they’re looking for. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or mentors to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, applying directly shows your enthusiasm and commitment to joining our vibrant community.
We think you need these skills to ace Drama, Production & Design Administration Officer (Records)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Drama, Production & Design Administration Officer role. Highlight your relevant experience in student records and assessment administration, and show us how your skills align with our mission at the Guildhall School.
Show Off Your Organisational Skills: We want to see your strong organisational skills shine through! Use specific examples from your past experiences to demonstrate how you've managed competing priorities and maintained accuracy under pressure. This will help us understand how you can thrive in our fast-paced environment.
Be Clear and Professional: When writing your application, keep your language clear and professional. We appreciate a friendly tone, but make sure to convey your points effectively. Remember, communication is key in this role, so let us see your skills in action!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our vibrant community at the Guildhall School.
How to prepare for a job interview at Guildhall School of Music & Drama
✨Know Your Stuff
Familiarise yourself with the Guildhall School of Music & Drama and its mission. Understand their approach to supporting students and staff in a creative environment. This will help you demonstrate your enthusiasm for the role and how you can contribute to their goals.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills and attention to detail. Think about times when you've successfully managed competing priorities or maintained accurate records, especially in a fast-paced setting. Be ready to discuss these experiences during the interview.
✨Be Data Savvy
Since the role involves working with student records and databases, brush up on your experience with digital systems and Microsoft Office. Be prepared to discuss specific tools you've used and how you've ensured data quality and compliance in previous roles.
✨Communicate Clearly
Practice articulating your thoughts clearly and professionally. You’ll need to handle a range of enquiries, so think about how you can convey information effectively. Consider doing mock interviews with friends or family to refine your communication style.