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- Tasks: Support the Junior Guildhall centre with admin tasks and coordinate events across GYA centres.
- Company: Join the Guildhall School of Music & Drama, a leading institution for performing arts education.
- Benefits: Enjoy a competitive salary, diverse work environment, and opportunities for personal growth.
- Why this job: Be part of a vibrant community shaping young artists' futures in music and drama.
- Qualifications: Proven admin experience, strong IT skills, and a passion for the arts are essential.
- Other info: Flexible working options available; we value diversity and encourage all backgrounds to apply.
The predicted salary is between 26700 - 29800 £ per year.
Guildhall School of Music & Drama
Full time –fixed-term for 12 months (35 hours a week –The post holder will be expected to work on Saturdays during term time)
£31,740 – £35,640 per annum including Inner London Weighting
Guildhall Young Artists (GYA) is Guildhall School’s network of 6 centres providing performing and production arts training for children and young people aged 4 to 18. Centres are located in London, Norwich, and Taunton, with an online option for remote study.
This role involves providing administrative support to the Junior Guildhall centre on Saturdays during term time, and coordinating administration for other GYA centres, including scheduling interviews, assessments, and assisting with concerts, events, and projects.
We seek a highly organized, efficient individual with proven administrative experience. The ideal candidate will be self-motivated, detail-oriented, calm under pressure, and possess excellent communication, numeracy, and time management skills. Advanced MS Office and IT skills are required. Knowledge of classical or contemporary music, drama, or production arts, preferably within higher education, is advantageous.
For more details, download the job information pack .
Enhanced DBS checks are required.
Closing date: 12 noon on Thursday, 21st August 2025.
Interviews scheduled for 27th August 2025.
Late applications will not be accepted.
For inquiries, contact 020 7332 3978 (24-hour answerphone) quoting reference OOGS9239. A minicom service is available at 020 7332 3732 for the hearing impaired.
Guildhall School values diversity and encourages applications from all backgrounds, especially from disabled, LGBTQIA+, Black, Asian, and other underrepresented groups. We are members of the Disability Confident Scheme and guarantee interviews for disabled candidates who meet the minimum criteria and wish to be considered under this scheme. We provide necessary adjustments for applicants with disabilities.
The School is committed to safeguarding and promoting the welfare of children and vulnerable adults, expecting all staff and volunteers to share this commitment.
The City of London Corporation is reviewing its pay and reward practices to ensure fairness and competitiveness across the organization.
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GYA Projects & Administration Co-Ordinator employer: GUILDHALL SCHOOL OF MUSIC AND DRAMA
Contact Detail:
GUILDHALL SCHOOL OF MUSIC AND DRAMA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land GYA Projects & Administration Co-Ordinator
✨Tip Number 1
Familiarise yourself with the Guildhall Young Artists programme and its centres. Understanding their mission and values will help you demonstrate your enthusiasm for the role during any discussions or interviews.
✨Tip Number 2
Network with current or former employees of the Guildhall School. They can provide valuable insights into the work culture and expectations, which can be beneficial when preparing for your interview.
✨Tip Number 3
Brush up on your advanced MS Office skills, especially in Excel and PowerPoint. Being able to showcase your proficiency in these tools during practical assessments or discussions can set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple projects or events in the past. Highlighting your organisational skills and ability to work under pressure will resonate well with the requirements of this role.
We think you need these skills to ace GYA Projects & Administration Co-Ordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the GYA Projects & Administration Co-Ordinator position. Tailor your application to highlight how your skills and experiences align with these needs.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant administrative experience, organisational skills, and any knowledge of performing arts. Use bullet points for clarity and focus on achievements that demonstrate your capabilities.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the Guildhall Young Artists programme. Highlight specific examples from your past work that showcase your ability to manage projects, coordinate events, and communicate effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for this role.
How to prepare for a job interview at GUILDHALL SCHOOL OF MUSIC AND DRAMA
✨Showcase Your Organisational Skills
As the role requires a highly organised individual, be prepared to discuss your previous experiences in managing schedules, coordinating events, and handling multiple tasks simultaneously. Use specific examples to illustrate how you’ve successfully juggled various responsibilities.
✨Demonstrate Your Communication Abilities
Excellent communication skills are crucial for this position. During the interview, highlight instances where you effectively communicated with diverse groups, whether it’s students, parents, or colleagues. This will show that you can handle the varied interactions required in this role.
✨Familiarise Yourself with GYA and Its Centres
Research the Guildhall Young Artists network and its centres. Understanding their mission and the types of programmes they offer will allow you to tailor your responses and demonstrate genuine interest in the role and the organisation.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities under pressure. Think about potential challenges you might face in this role, such as scheduling conflicts or last-minute changes, and prepare thoughtful responses on how you would handle them.
