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- Tasks: Document and digitise museum objects while assisting with research and public enquiries.
- Company: Join a passionate team at Guildford Museum, dedicated to culture and heritage.
- Benefits: Flexible part-time hours, competitive salary, and a vibrant work environment.
- Other info: Guildford offers excellent transport links and a lively atmosphere for work and leisure.
- Why this job: Make a difference in preserving history and engage with the community.
- Qualifications: Interest in museums, experience in documentation, and attention to detail required.
The predicted salary is between 27650 - 29762 £ per year.
Appointment Type: Permanent Position
Full Time/Part Time: Part-time
Job Category: Culture and Heritage Services
Hours: 26 approx
Location: Guildford Museum, Quarry Street, Guildford GU1 3SX
Salary: Min Grade 2 - £27,650; Max Grade 2 - £29,762
DBS Security Clearance Level Required: Not Applicable
Closing Date: 24/11/2025
Ref No: 11010
Our Heritage Service has an exciting opportunity for a Documentation Assistant to join our small collections team. Working across our sites and at our offsite store, you will document and digitise objects in our collection to Spectrum standards on our Collections Management System Collections Index+. Other duties may include carrying out object research, dealing with public enquiries and assisting with collection projects.
A demonstrable interest in museums and/or heritage sites and knowledge of museum documentation processes and standards are essential. Evidence of collections documentation experience and an ability to input data with a high level of accuracy should be demonstrated within your application. Some experience of using a museum collections management system and supervising volunteers are desirable.
About Guildford: Guildford is a regional centre for leisure, business, education, shopping and culture set in beautiful countryside that includes the Surrey Hills Area of Outstanding Natural Beauty. Guildford is a thriving market town and is a principal shopping destination with a vibrant night time economy. The town's geographical location provides excellent transport links in all directions; London is just 30 minutes away on the train and the town is well-served by frequent bus routes and subsidised Park and Ride facilities. All of this contributes to a quality of life that attracts many people to live, work in and visit Guildford.
We are an equal opportunity and Disability Confident employer and value diversity. All employment decisions are made on the basis of qualifications, merit and business need. Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff and post-holders to share this commitment. To fulfil this commitment we have robust systems in place for the safe recruitment of staff and volunteers.
Documentation Assistant employer: Guildford Borough Council
Contact Detail:
Guildford Borough Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Documentation Assistant
✨Tip Number 1
Get to know the organisation! Research Guildford Museum and its collections. Understanding their mission and values will help you tailor your approach during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give us insider info about the team and the work culture, plus it might just get your foot in the door!
✨Tip Number 3
Prepare for the interview by practising common questions related to documentation and collections management. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your experience effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Documentation Assistant
Some tips for your application 🫡
Show Your Passion for Heritage: Let us see your enthusiasm for museums and heritage sites in your application. Share any relevant experiences or projects that highlight your interest and knowledge in this field.
Be Accurate and Detailed: When documenting your experience, make sure to showcase your attention to detail. We want to see evidence of your collections documentation experience and your ability to input data accurately.
Familiarise Yourself with Our Systems: If you have experience using a museum collections management system, mention it! If not, don’t worry—just express your willingness to learn about our Collections Index+ and how you can adapt quickly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our collections team!
How to prepare for a job interview at Guildford Borough Council
✨Know Your Collections
Familiarise yourself with the types of objects in the museum's collection and their significance. This will not only show your genuine interest in the role but also help you answer questions about documentation processes and standards confidently.
✨Demonstrate Attention to Detail
Since accuracy is key in documentation, be prepared to discuss your experience with data input and how you ensure precision in your work. Bring examples of past projects where your attention to detail made a difference.
✨Prepare for Practical Questions
Expect questions that assess your knowledge of museum documentation systems like Collections Index+. Brush up on your understanding of Spectrum standards and be ready to explain how you've applied them in previous roles.
✨Show Enthusiasm for Heritage
Express your passion for museums and heritage sites during the interview. Share any relevant experiences or projects that highlight your commitment to preserving culture and history, as this will resonate well with the interviewers.