Recruitment Administrative Assistant | Full Time | Office Based, Worthing

Make a difference behind the scenes and help great people start rewarding careers at Guild Care. Do you love organisation, accuracy, and keeping everything running smoothly? Are you a people person with an engaging personality who enjoys creating a warm and welcoming experience? Can you juggle multiple tasks while staying calm, proactive, and detail-focused? Have you got experience as an administrative assistant? If you answered "yes", then read on!

We're looking for a proactive and highly organised person to join our fast-paced and friendly recruitment team. You'll play a vital role in helping new employees begin their Guild Care journey, providing a seamless onboarding experience from interview through to induction. This is a varied role where no two days are the same. From managing pre-employment checks and maintaining accurate records to supporting all areas of recruitment including events where you’ll be engaging with the local community. You'll help ensure our recruitment process is efficient, compliant, and welcoming.

The role is full time, an in-office role based at our head office in central Worthing.

Why Join Guild Care? At Guild Care, we believe in putting people first—our clients and our team. We offer a warm, inclusive, and supportive working environment, where staff are encouraged to grow, develop, and thrive.

We offer competitive salary and benefits including:

• Annual Wellbeing Day off
• Employee Assistance Programme (free confidential advice on wellbeing, family, debt, and more)
• Cycle to Work scheme
• Free Specsavers eye care vouchers
• Option to buy and sell annual leave
• Health cash plan (silver and gold)

Guild Care are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all staff and volunteers. If you’re passionate about making a difference and share our values, we’d love to hear from you.

As Recruitment Administrative Assistant you will be joining a team that's passionate about supporting people and communities. You'll be part of a friendly, purpose-driven charity where your work has a real impact and every new starter you help onboard contributes to making a difference.

What You'll Be Doing:

• Supporting candidates and new starters through the recruitment process
• Managing references, right to work checks, DBS checks, and onboarding paperwork
• Maintaining accurate employee records and recruitment databases
• Auditing files to ensure compliance and GDPR standards are met
• Providing administrative support including correspondence, filing, scheduling meetings, and answering enquiries
• Attending recruitment events and promoting Guild Care as an employer of choice
• Working closely with colleagues across the organisation to deliver an excellent recruitment experience

What We’re Looking For:

• A team player with a passion for administration
• Exceptional attention to detail and accuracy
• Strong communication skills, both written and verbal
• Good IT skills, including Microsoft Word and Excel
• Someone who takes initiative and stays one step ahead
• Knowledge of Right to Work and DBS checks
• Commitment to equality, diversity, and inclusion

Required Criteria:

• ATS and Database management
• Engaging personality and can build strong relationships quickly
• Proven experience working in a busy ever-changing working environment
• High attention to detail

Desired Criteria:

• Right to work knowledge or experience
• DBS knowledge or experience
• Experience of working in a CQC setting

Skills Needed:

• Customer Relationship Management
• Time Management/Organisational skills
• Communication
• Verbal and Written Skills
• Recruitment and Selection

At Guild Care, we are proud to offer a comprehensive benefits package designed to support our employees in every aspect of their lives—financially, professionally, and personally.

Your wellbeing is our priority. Staff benefit from an annual Wellbeing Day, free flu vaccinations, and confidential support through the Wisdom Employee Assistance Programme. With schemes like Cycle 2 Work, free eye tests for eligible roles, and mental health support through the Care Workers Charity, we aim to promote a healthier, happier workforce.

We understand the importance of flexibility, offering favourable holiday terms, flexible working options, homeworking opportunities, and carers’ leave to help you balance work with life’s demands.

At Guild Care, your career growth is important to us. We provide progressive career pathways, mandatory training programmes, in-house learning opportunities, and access to professional qualifications, including accredited programmes and the Care Certificate.

Join a local charity with over 90 years of history and a strong community focus. Employees enjoy supportive colleagues, job satisfaction, and opportunities to engage in events and fundraising activities. Our inclusive culture features initiatives such as length of service recognition, annual staff awards, and employee networking groups.

At Guild Care, we reinvest all our surpluses into our services, staff, and community, ensuring your work makes a meaningful difference every day. Join us and be part of something extraordinary!

Salary: £24,637.80 per year