At a Glance
- Tasks: Support the Chairman with calendar management, travel coordination, and meeting preparation.
- Company: Join Guild Capital, a leading venture capital firm backing innovative founders.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Other info: Opportunity to work on special projects and develop your professional skills.
- Why this job: Be part of a dynamic team and contribute to high-growth strategies.
- Qualifications: Bachelor’s degree and 1+ years supporting senior executives required.
The predicted salary is between 36000 - 60000 £ per year.
About Guild Capital
Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth.
The Executive Assistant role and responsibilities
We are seeking an exceptional Executive Assistant who will be an integral part of Guild Capital’s global administrative support team, providing essential support to Guild’s Chairman and contributing to the firm's internal operations. The Executive Assistant will handle a wide variety of administrative and logistical tasks for the Chairman and other executives, including but not limited to:
- Calendar Management: Manage complex, ever-changing calendars for multiple partners. Coordinate internal and external meetings, investor sessions, board meetings, and travel arrangements.
- Travel Coordination: Arrange comprehensive domestic and international travel itineraries including flights, accommodations, ground transportation, and detailed agendas.
- Meeting Preparation: Prepare materials for meetings, coordinate logistics, and ensure partners have all necessary information and resources.
- Communication Management: Filter and prioritize emails, calls, and correspondence. Draft responses on behalf of partners when appropriate.
- Investor Relations Support: Assist with LP communications, coordinate investor meetings, and help prepare materials for fundraising activities.
- Event Planning: Organize firm events, partner dinners, portfolio company gatherings, and annual LP meetings.
- Documentation: Maintain organized digital and physical filing systems for important documents, contracts, and correspondence.
- Expense Management: Process expense reports, maintain receipts, and ensure timely reimbursements.
- Special Projects: Support various strategic initiatives and ad-hoc projects as needed.
Requirements
- Bachelor’s Degree required
- 1+ years of demonstrated experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors, with a proven ability to operate in fast-paced environments
- Exceptional organizational, interpersonal, and communication skills
- Professional, polished, and highly responsive (emails, calls, and texts addressed promptly)
- Self-starter with a “can-do” mindset and solution-oriented approach
- Calm, resourceful, and able to solve problems independently under pressure
- Adaptable to shifting priorities and willing to work outside standard business hours (including evenings and weekends)
- Solid knowledge of Google Workspace and Microsoft applications
- Ability to handle sensitive information with discretion
- Ability to travel domestically and internationally as needed
Executive Assistant in Slough employer: Guild Capital
Guild Capital is an exceptional employer that values its employees by fostering a collaborative and dynamic work culture. Located in a vibrant area, the company offers competitive benefits, opportunities for professional growth, and a chance to engage in meaningful projects that impact global travel and strategy. Joining Guild Capital means being part of a forward-thinking team that prioritises innovation and employee well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Slough
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to Guild Capital. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show us you understand what we do at Guild Capital and how you can contribute to our mission.
✨Tip Number 3
Practice your communication skills. As an Executive Assistant, you'll need to be polished and professional. Role-play with a friend or record yourself to improve.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people at Guild Capital.
We think you need these skills to ace Executive Assistant in Slough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing calendars, coordinating travel, and supporting senior executives. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for Guild Capital. Share specific examples of how you've handled similar responsibilities in the past and how you can contribute to our team.
Show Off Your Organisational Skills:As an Executive Assistant, organisation is key! In your application, mention any tools or methods you use to stay organised. We love seeing candidates who can manage multiple tasks and priorities effectively.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at Guild Capital!
How to prepare for a job interview at Guild Capital
✨Master the Calendar Game
Since calendar management is a key part of the Executive Assistant role, make sure you understand how to effectively manage complex schedules. Familiarise yourself with tools like Google Calendar and be ready to discuss how you would prioritise meetings and handle scheduling conflicts.
✨Show Off Your Travel Coordination Skills
Be prepared to talk about your experience in arranging travel itineraries. Highlight any specific examples where you successfully managed logistics for domestic or international trips, and demonstrate your attention to detail in planning comprehensive agendas.
✨Communication is Key
As communication management is crucial, think of ways to showcase your interpersonal skills. Prepare examples of how you've filtered and prioritised correspondence in previous roles, and be ready to discuss how you would draft professional responses on behalf of executives.
✨Be Ready for Special Projects
The role involves supporting various strategic initiatives, so come equipped with examples of past projects you've worked on. Discuss your problem-solving abilities and how you've adapted to shifting priorities, especially in fast-paced environments.
